REQUEST FOR QUOTATION (RFQ)
REFERENCE: MARTIN LUTHER AGWAI INTERNATIONAL LEADERSHIP AND PEACEKEEPING CENTRE – MLAILPKC/WIFI EXTENTION AND WINDOWS SERVER, PROVISION OF ALTERNATIVE SOURCE OF ENERGY – 21KW INVERTER AND SOLAR HYBRID SOLUTION FOR THE COMMANDANT SUB-OFFICE/CLASSROOM AND 5KW POWER PLUS SOLAR HYBRID INVERTER SOLUTION FOR ACCOMMODATION CENTER TO MLAILPKC, JAJI KADUNA STATE.
We kindly request you to submit your quotation for MLAILPKC/WIFI EXTENTION AND WINDOWS SERVER, PROVISION OF ALTERNATIVE SOURCE OF ENERGY – 21KW INVERTER AND SOLAR HYBRID SOLUTION FOR THE COMMANDANT SUB- OFFICE/CLASSROOM AND 5KW POWER PLUS SOLAR HYBRID INVERTER SOLUTION FOR ACCOMMODATION CENTER TO MLAILPKC, JAJI KADUNA STATE as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the guidelines at Annex 2.
Please take note of the following requirements and conditions pertaining to the execution of the above-mentioned Request:
| Delivery Terms | Request will be executed at MLAILPKC JAJI KADUNA STATE. |
| Exact Address of Execution Location | Martin Luther Agwai International Leadership and Peacekeeping Centre (MLAILPKC) Jaji Military Cantonment Jaji Kaduna |
| Latest Expected Delivery Date and Time | Three weeks from the award of the contract Time: 12:30PM |
| Delivery Schedule | Not required |
| Mode of Transport | At your discretion |
| PreferredCurrency of Quotation | Naira |
| Value Added Tax on Price Quotation | Must be exclusive of VAT and other applicable indirect taxes |
| Deadline for the Submission of Quotation | Close of Business, Friday 19 July, 2019 |
| All documentations, including catalogs, instructions and operating manuals, shall be in this language | English |
| Documents to be submitted | Latest Business Registration Certificate: |
| Period of Validity of Quotes starting the Submission Date | 30 days |
| Payment Terms | 20% upfront and the balance upon completion of the projects |
| Evaluation Criteria | Technical responsiveness/Full compliance to requirements and lowest price |
| Full acceptance of the Contract General Terms and Conditions | |
| MLAILPKC will award to: | One or More contractor |
| Type of Contract to be Signed | Supply and Installation |
| Special conditions of Contract | Cancellation of Contract if the delivery/completion is delayed by One week |
| Conditions for Release of Payment | Passing Inspection-Quality and Quantity Written Acceptance of Goods/Delivery note based on full compliance with RFQ requirements |
| Annexes to this RFQ | Specifications of the Goods Required (Annex 1)Guidelines for Submission of Quotation (Annex 2) |
| Contact for Inquiries (email inquiries only) | mlailpkcjaji@gmail.comAny delay in MLAILPKC’s response shall not be used as a reason for extending the deadline for submission, unless MLAILPKC determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of MLAILPKC requirements.
The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by MLAILPKC. The unit price shall prevail and the total price shall be corrected. If the contractor does not accept the final price based on MLAILPKC’s re-computation and correction of errors, its quotation will be rejected.
After MLAILPKC has identified the lowest price offer, MLAILPKC reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than MLAILPKC’s own estimated cost if sourced from its own freight forwarderand Insurance provider.
At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by MLAILPKC after it has received the quotation. At the time of award of Contract, MLAILPKC reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Any contract that will be awarded as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of MLAILPKC.
Thank you and we look forward to receiving your quotation.
Sincerely yours,
IsmailaSule
Lieutenant Colonel
ANNEX 1
| WIFI EXTENTION AND WINDOWS SERVER | |||
| Hp Desktop Core i3,4GB RAM, 500GB HDD, Windows 10 Professional | 20 | ||
| 4GB Internet Subscription for One Year | 12 | ||
| Cat 6 Shielded Cable | 1 | ||
| Router for Hosted Use | 1 | ||
| POE (Power Over Ethernet) | 1 | ||
| Windows 12 Server | 1 | ||
| Installation Deployment and Extension of Wi-fi Services | |||
| Installation of CCTV | |||
| ARITAHB16 CH | 1 | ||
| AT/B HARD DRIVE (H.D.0) | 1 | ||
| ARIT AND 3MP 0UT/D00R CAMERA | 16 | ||
| 18CH CENTRAL POWER UNIT | 1 | ||
| RG 59 CAMERA CABLE WITH POWER | 6 COIL | ||
| 20MMKAWOPVC PIPE | 10 BUNDLES | ||
| 50X50 TRUNKING PVC PIPE | 8 | ||
| BRC CONNECTION | 35 | ||
| POWER PLUGS | 20 | ||
| MONITOR 32″ | 1 | ||
| LABOUR CHARGE |
PROVISION OF ALTERNATIVE SOURCE OF ENERGY – SOLAR POWER- 21KW Xantrex Inverter and Solar Hybrid Solution the Commandant Sub Office/Classrooms
| XW7048 | Schneider Electric Conext Inverter/Charger | 7000W-48V DC, Inverter/Charger Schneider Electric Conext Inverter/Charger with in-built isolation transformer, 10A- 160A Adjustable Charging Current | 3 |
| 12V/210AH | Battery | 12V/200Ah AGM Deep Cycle Industrial Battery (GASTON/EQUIVALENT) Battery Rack to support 16pcs | 24 |
| Metal Fabricated | Battery rack | 12V/200AH Batteries. (Metal Fabricated, Pot galvanize steel including all the metal connection between batteries) | 2 |
| MNBCM | Battery Monitor | Midnite Battery Monitor | 2 |
| 100AMPS | Gear Switch | (100AM PS) HARVELLS/ABB/MEM | 1 |
| 100AMPS | Change over Switch | (100 AMPS) HARVELLS/ABB/MEM | 1 |
| 250AMPS | DC Disconnect | Midnite made in USA | 2 |
| Cabling | (Inverter power cable 4xl6mm2; Flex 4 Cores & battery interconnection cables 50m single core flex | 110 | |
| Labour and Professional Fee | |||
| Transport and delivery |
SOLAR COMPONENT
| SPM-270P | Solar PV Module | 270-24V Solar PV’s modules site 1508x808x50mm, with 1M cable and MC-4 Connector | 54 |
| 12/24/48V | Solar Charge Controller | (60 AMP MPPT Schneider Electric High Voltage Solar Chare Controller) | 3 |
| Metallic Fabrication | Solar PV Support Structure | Solar PV Support Structure for 72pcs 270W panels, pot galvanize steel, 10-degree, ground installation, front height 300mm, level 11 wind resistance, options: roof or carport installation | Lot |
| Cablings | Solar PV Combiner Box | Junction box for combining solar PV array | 4 |
| Solar PV Transmission Cable | Solar PV transmission cable (16mm2) flex | 120 | |
| Solar PV Interconnection Cable | Solar PV interconnection cable (lxlOmm2) | 150 | |
| Power Cable | (4 x 16mm2) | 25 | |
| 70mm Battery Interconnection Cable | 25 | ||
| Thunder Arrestor/Comprehensive Earthing | 1 | ||
| Whole systems test fees, packing | 1 | ||
| Labour and Professional Fee | |||
| Transport and delivery |
Inverter Solution for the Accommodation Center
| 5KW Power Plus Solar Hybrid Inverter Solution | Battery | 12V/200Ah Deep Cycle Maintenance Free Battery. | 16 |
| Cabling | (4xl6mm2); Flex-(4 Cores) & Battery Interconnection cables (lugs). | 25 | |
| Solar Panel | 270W-24V | 32 | |
| Solar PV Combiner Box | 2 | ||
| Charge Controller | MPPT | 2 | |
| Solar PV Transmission Cables | 16mm2 | 60 | |
| Support Structure | Lot | ||
| Solar Interconnection Cables | 16m m2 | 50 | |
| Labour and Professional Fees |
Projectors and Uninterrupted Power Supply
| NEC PROJECTOR | 2 | ||
| APC UPS | 1.5KVA | 4 | |
| Installation/Logistics | |||
| Inverter For CCTV | 2KVA INVERTER | 1 | |
| BATTERY | 200A (AGM) | 2 | |
| 4MM NACAC0 CANLE | 1 COIL |
ANNEX 2
GUIDELINES
When preparing your Quotation, please be guided by the following guidelines:
- Quotations must be submitted on or before Close of Business of 19 July, 2019 at mlailpkcjaji@gmail.com with subject of email as MLAILPKC/WIFI EXTENTION AND WINDOWS SERVER, PROVISION OF ALTERNATIVE SOURCE OF ENERGY • SOLAR POWER AND 5KW POWER PLUS SOLAR HYBRID INVERTER SOLUTION TO ACCOMMODATION TO MLAILPKC, JAJI KADUNA.
- Quotation submitted by email must be virus-free and no more than 4 email transmissions to mlailpkcjaji@gmail.com.
- Quotation should be in two envelops (Technical and Financial) and or in mails.
- It shall remain your responsibility to ensure that your Quotation reaches the address above on or before the deadline. Quotations that are received by MLAILPKC after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format.
Eligibility criteria
- Bidders must be a legally registered entity and should include their Certificate of Incorporation/ Business Registration.
- Bidders must include their Current Tax Clearance Certificate.
- Quality Certificate and/or other similar certificates, accreditations, awards and citations received by the Bidder, if any, should be included.
- Bidders must not be suspended, nor debarred, nor otherwise identified as ineligible by any UN Organization or any other international organization.
- Bidders must not be declared bankruptcy, is not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action that could impair its operations in the foreseeable future.
- Bidders must not have history of non-performance of a contract for the last 3 years.
- Bidders must not have consistent history of court/arbitral award decisions for the last 3 years.
MLAILPKC is not bound to accept any quotation nor award the contract nor be responsible for any costs associated with a bidder’s preparation and submission of a Quotation regardless of the outcome or the manner of conducting the selection process.
