PLAN INTERNATIONAL NIGERIA
REQUESTED FOR EXPRESSION OF INTEREST
TENDER NOTICE NUMBER PIN/CO/19/011
SPECIFICATION AND INSTRUCTION
Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crisis and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.
We are seeking reputable, reliable, and experienced suppliers based in Adamawa State (especially Yola and Mubi) to form our prequalified Supplier Database, inorder to meet the following needs:
Location: Adamawa State(Yola, Mubi)
| Ref. Number | Description of Goods/Services |
| EOI-Plan-01 | Printing, Graphic designing, signage, promotional materials like umbrellas, key holders, flyers and banner |
| EOI-Plan-02 | Hotel services; Accommodation, conferencing, and meal facilities |
| EOI-Plan-03 | Event management; tent, hall, PA systems, chairs and catering services |
| EOI-Plan-04 | Event management; tent, hall, PA systems, chairs and catering services |
| EOI-Plan-05 | Borehole siting, drilling, equipping and repair and maintenance and supply of water reservoirs and accessories |
| EOI-Plan-06 | Building materials, Paint, Electrical, plumbing, and general hardware (Kitchen equipment and utensils) |
| EOI-Plan-07 | Computer Equipment, Networking Equipment, software, anti-virus, accessories, consumables, and repairs, projector, Printer and UPS |
| EOI- Plan 08 | Construction companies, civil and structural engineers |
| EOI-Plan-09 | Safety equipment; Fire Extinguisher supply,smoke detector, fire blankets, Security alarms, metal detectors, and CCTV installations, servicing and maintenance and first aid kits |
| EOI-Plan-10 | Fuel (petrol, diesel & lubricants) supply |
| EOI-Plan-11 | Fumigation services, pest and rodent control, and associated chemical supplies |
| EOI-Plan-12 | General office stationeries and office supplies |
| EOI-Plan-13 | Car, Generator repairs, supply and maintenance |
| EOI-Plan-14 | Household consumables; Linen, mosquito nets, and bedding equipment |
| EOI-Plan-15 | Medical suppliers; Medical equipment, drugs, automobile and consumables |
| EOI-Plan-16 | Building maintenance, Office partitioning, painting, Locksmith services, plumbing, equipments(Refrigerators, air conditioners repairs) and electricals |
| EOI-Plan-17 | Suppliers and manufacturers of office furniture and equipment |
| EOI-Plan-18 | Travelling agents, taxis, car hire, courier services, and shuttle services |
| EOI-Plan-19 | Catering Services/ Food Items and Provisions |
| EOI-Plan-20 | Supply and installation of Air-conditioning and its accessories/parts |
| EOI-Plan-21 | Non food items(NFI); Education support materials, Hygiene & dignity kits, Toiletries supplies, ECD, and CFS material play center equipment, Emergency response, WASH & Hygiene Kit materials |
| EOI-Plan-22 | Information, Educational, and communication materials |
| EOI-Plan-23 | Processing equipments and Vocational training materials; sewing machine, grinding machine, generator, hair dressing equipment, soap & perfume making materials and barbing equipments |
| EOI-Plan-24 | Cleaning Services/ Domestics Staff |
| EOI-Plan-25 | Agricultural Equipment |
| EOI-Plan-26 | IT Equipment and consumable |
| EOI-Plan-27 | Internet Service Providers |
| EOI-Plan-28 | Cleaning Services/ Domestics Staff |
| EOI-Plan-29 | Catering Services/ Food Items and Provisions |
| EOI-Plan-30 | Office Stationeries, Cleaning Consumable, Office and Household Equipment. |
| EOI-Plan-31 | Electrical installations/Services |
| EOI-Plan-32 | Recreational/Sport Equipment for School, Learning Materials for Schools, Teaching materials, School Uniforms and Sandals |
| EOI-Plan-33 | Washing Items, Hygiene Kits, |
| EOI-Plan-34 | Agricultural Equipment |
| EOI-Plan-35 | Hotel Services |
| EOI-Plan-36 | Flight and Travel Agent |
| EOI-Plan-37 | Photography |
| EOI-Plan-38 | Videography/ Audio Visual |
IMPLICATIONS FOR BEING IN PLAN’S PRE-QUALIFICATION DATABASE:
Being in our pre-qualification database implies the following;
a) You will be issued a long term agreement in line with Plan International Nigeria procurement policy
b) Where Plan International Nigeria needs items or services you are pre-qualified for, you will be contacted with description of the goods/services and requested to submit a quote.
REQUIREMENTS:
• Company profile detailing category and location with traceable physical address(es) and 3 identifiable and traceable references
• Certificate of Incorporation
• Presence in location applying for
• Evidence of paying Tax and Audited Financial Statements
• Experience of doing similar jobs with other NGOs/UN in Implementing project in similar terrain or locations.
• Have performance record, integrity and ethics, organization and skills, equipment and facilities.
• Have documentation to prove his/her financial sustainability/reference letter from the bank
• Approval by affiliated regulatory authority e.g. power/communication certified copy from regulator
HOW TO APPLY?
· Clearly mark the class code for the desired category on the front cover of your proposal
Vendors shall submit bids address to:
Plan International Nigeria (Mubi Field Office)
Attention: Admin and Logistics Coordinator
Besides Government secondary School,
Off Sahusa Raid, Lokuwa Ward,
Mubi – Adamawa State
Tel: +234 9-2921781
Bids can also be submitted in soft copies to Nigeria.procurement@plan-international.org with this reference in subject, “PIN/CO/19/001/EOI
All bids must be received by Wednesday 18th September at 2:00pm. Bids submitted after the deadline will NOT be accepted
Questions must be sent by email to Nigeria.procurement@plan-international.org with this reference in subject, “PIN/CO/19/001/EOI
Detailed description of the Request for Proposal can be accessed via this link: https://tinyurl.com/y3ezjlus
· Closing date is 18th September, 2019 at 2:00pm
TERM AND CONDITIONS:
• Only successful applicants will be notified for the ensuing stages
• Responding to this advertisement shall not imply that the applicant has been registered as Plan Supplier
• Plan International Nigeria shall have the final decision for selection and may give reason to unsuccessful applicants upon request
All prospective suppliers must comply with our Child Protection policy and Anti-terrorism and Fraud policy
DESIRED SUPPLIERS SHOULD BE PREPARED TO:
• Be paid after delivery of goods and services in most cases
• Be visited by our Tender committee at their premises, offices and workshops for interviews
• Meet the terms and conditions that Plan have in their procurement guidelines
• Undergo a supplier induction where the guidelines and expectations of Plan International Nigeria are spelt out
MEET PLAN STRICT TIMELINES:
Suppliers in Neighboring locations are encouraged to apply
