FEDERAL MINISTRY OF INFORMATION AND CULTURE
FEDERAL SECRETARIAT PHASE II, SHEHU SHAGARI WAY, CENTRAL BUSINESS DISTRICT, ABUJA
INVITATION TO TENDER FOR 2019 CAPITAL PROJECT IN THE MINISTRY
1. INTRODUCTION
The Federal Ministry of Information and Culture wishes to undertake the implementation of the under-listed projects in 2019 Appropriation Act and hereby invites reputable contractors/suppliers/service providers with relevant proven competence and experience to submit tender for the execution of the following projects:
2. SCOPE OF WORK
The scope of work/supplies/services for the project earmarked for execution is as follows:
| Lot 1 | Purchase of Office Furniture and Office Equipment |
| Lot 2 | Renovation of Federal Government Press, Lagos |
| Lot 3 | Purchase of Motor Vehicles |
| Lot 4 | Design and Production of National Wall Calendars |
| Lot 5 | General Cleaning Services at the Radio House arm of the Ministry Area 11 |
| Lot 6 | General Cleaning Services at the Federal Secretariat arm of the ministry |
| Lot 7 | General Cleaning Services and Land Weeding of the car parking lots at Radio House of the Ministry |
3. ELIGIBILITY REQUIREMENTS:
Prospective Bidders are expected to submit the following basic requirements:
(a) Registration with the Corporate Affairs Commission (CAC) (by inclusion of photocopy of Certificate of Incorporation).
(b) Evidence of Company’s Current Tax Clearance Certificate for the last three consecutive years (2016, 2017 and 2018) valid till 31st December, 2019
(c) Registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Registration Certificate or Interim Registration Report (IRR) expiring 31st January 2020 or valid certificate issued by BBP
(d) Evidence of current Pension Compliance Certificate expiring on 31st December, 2019;
(e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2019.
(f) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2019.
(g) Sworn affidavit:
(i) Disclosing whether or not any of the Officer of the relevant committee of the Federal Ministry of Information and Culture or Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information present in the bids are true and correct in all particulars.
(ii) That no partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter.
(iii) That the company does not at the time of this bid have any existing loan or financial liability with a bank, other financial institutions or third party that is classified as doubtful, non performing, bad or whose repayment portion has been outstanding for the last three (3) months;
(h) Company’s Audited Accounts for the last 3years (2016,2017,2019)
(i) Verifiable evidence of financial capability to execute the project by submission of reference letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed.
(j) Proposal must be paginated and items required above to be arranged in order of sequence as listed.
(k) Verifiable documentary evidence of at least three (similar jobs executed in the five (5) years including Letters of Award, Job Completion Certificates and photographs of the projects.
(l) List of equipment and verifiable evidence of proof of ownership (and/or lease (where) applicable required for the successful execution of the project.
(m) “Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for vehicles;
(n) For Cleaning Services: Evidence of current registration with EHORECON;
(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(p) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested and competent bidders are requested to collect the Standard Biding documents (SBD) from the address below: upon evidence of payment of a non-refundable fee of N10,000 (Ten Thousand Naira) only per lot paid into the Federal Ministry of Information & Culture Remita Account in any Commercial Bank (the TSA Account number is to be obtained from the Ministry’s Central Pay office,
The Director (Procurement),
Federal Ministry of Information and Culture,
Block E, Room 214,2th Floor
Federal Secretariat Phase II, Shehu Shagari Way, Central Business District, Abuja.
5. SUBMISSION OF TENDER DOCUMENTS
Completed tender document (Technical Financial) are to be submitted in two(2) hard copies each with a soft copy of financial bid packaged separately in sealed envelopes and clearly marked ‘Technical and Financial Bid’. Thereafter, put the two(2) seal envelopes together in a bigger sealed envelope addressed it to the Permanent Secretary Federal Ministry of Information Block E, Room 214, 2nd Floor Federal Secretariat Phase II, Shehu Shagari Way, Central Business District, Abuja. And clearly marked with the name of the project and the lot number furthermore, the reverse side of each seal enveloped should have the Company’s name and address. All submissions must be deposited in the tenders box at the Office of the Director (procurement) on or before 12:00 noon, 2 December, 2019. Late submissions will be returned un-opened.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon, 2 December, 2019, at the Office of the Director (Procurement) Federal Ministry of Information and Culture, Block E, Room 214, 2th Floor, Federal Secretariat Phase II, Shehu Shagari Way, Central Business District, Abuja. Bidders or their representatives are invited to the bid opening exercise.
7. IMPORTANT NOTE
(i) This advertisement should not be considered as a contract award or any commitment on the part of the Federal Ministry of Information and Culture nor shall it entitle any contractor to any claim whatsoever from the Ministry.
(ii) The projects would only be awarded to lowest evaluated responsive bidders;
(iii) Certificates may be referred to the respective issuing authority for verification and authentication.
(iv) Preference shall be given to local service providers in line with the Local Policy Content;
(v) The Federal Ministry of Information and Culture reserves the right to invoke the provisions of Section 28 of the Public Procurement Act, 2007 without incurring any liability to the bidders.
(vi) All Bids must be in English language and signed by an official authorized by the bidder.
(vii) Bidders should not bid for more than two (2) Lots.
(viii) Only the prequalified bidders would be invited at a later date for financial bids opening while the financial bids of unsuccessful bidders would be returned un-opened.
(ix) All cost would be borne by the bidders as the Ministry would not be held responsible for any cost or expensive incurred by any interested party in connection with any response to this invitation.
For further enquiries, please contact the Director (Procurement), Federal Ministry of Information and Culture, Federal Secretariat Phase II, Shehu Shagari Way, Central Business District, Abuja between the hours of 8:00 am and 4:00 pm from Monday to Friday.
SIGNED:
PERMANENT SECRETARY
