INSTITUTE OF CHARTERED SECRETARIES AND ADMINISTRATORS OF NIGERIA – ICSAN
REQUEST FOR PROPOSAL
FOR PROPOSED ICSAN TOWERS
PLOT 6 ELEPHANT CEMENT WAY, ALAUSA, IKEJA, LAGOS STATE, NIGERIA
1. INTRODUCTION
1.1. This document shall be used for the purpose of selecting a qualified developer build, operate and transfer the proposed permanent Secretariat of the Institute of Chartered Secretaries and Administrators of Nigeria (ICSAN) located at Elephant Cement Way, behind Elephant Cement Building in the Central Business District, Alausa, Lagos State in Nigeria. (The Project)
1.2. ICSAN is a leading professional body in Nigeria dedicated to enhancing the status and practice of corporate governance and administration in both the public and private sectors of the economy.
2. PROJECT OVERVIEW/SITE DETAIL
2.1. It is proposed that the architectural design of the building permits a suitable ultra-modem office building that is cutting edge functional and takes into account the local conditions including appropriate provision for parking, loading and other functions:
2.2. A key objective of the development given the prime location of the property is to also provide the Client with an excellent long-term return.
2.3. It is proposed that the development includes economically and environmentally sustainable design initiatives to improve overall energy efficiency in the building.
2.4. The project site is located at Plot 6, Elephant Cement Way, behind Elephant Cement Building in the Central Business District, Alausa, Lagos State on a land size of 3,541.74 square meters.
3. DESIGN REQUIREMENTS
Building should be a minimum of five (5) floors which will be shared between the developer and ICSAN on terms to be agreed. The following spaces are required by ICSAN and should be provided for
1. Reception with cashier cubicle
2. Enquiry office for members and students
3. Office of the Registrar Chief Executive (en suite)
a. Secretary Office shared with the President’s office
4. President’s office (en suite)
5. 12 regular offices
6. 5 storage spaces
7. Washrooms
8. Lecture rooms (six, convertible to bigger halls)
9. Council Chamber
10. Library
11. Food Court
12. Ample car park.
4. RFP SUBMISSION REQUIREMENTS
4.1. ICSAN, by way of a Request for Proposals (RFP) will be seeking Expression of Interest (EOI) from a developer with demonstrable experience in the development of Commercial projects especially Contemporary office buildings.
4.2. Interested firms are invited to submit their responses to this RFP, titled “RFP ICSAN Secretariat Project, together with their qualifications and experience including the following:
4.2.1. A Cover letter;
4.2.2. A detailed profile of the firm including projects they have completed and a statement of qualifications, detailed CVs of their core staff and relevant experience of the firm (commercial projects);
4.2.3. A brief outline of their approach to accomplishing the task, including the key individuals who will drive the project and the estimated milestones and timelines;
5. PROJECT DELIVERABLES
5.1. Once all responses received in relation to the RFP have been evaluated and adjudicated, the successful developer will be selected and requested to deliver the following:
• A report outlining the design concept, with emphasis on flexibility in use sustainable design features, including natural lighting and ventilation;
• A comprehensive concept design for the whole site with emphasis on landscaping, flow of vehicular/pedestrian movement, taking into consideration the present and future scope of construction; emphasizing green construction
• A Case study and site analysis
• Vision statement;
• 3D massing software sketches
• Land use concepts;
• Movement, access and open space concept for each option;
• Longitudinal and cross sections
• Draft Area Schedules (per option);
• Site sections;
• Land Use Plan;
• Area schedule;
• Overall massing and building form;
• illustrations that demonstrate the proposed architectural type
• A Detailed Area Master plan;
• Landscape strategy and master plan;
• Outline specifications;
• Other drawings/photographs that may be required to explain the design may be submitted.
• All drawings shall be on A3 paper size format. Drawings shall be clear, fully annotated and capable of being reproduced on A2 or A3 sizes
• Also, the financial viability (incorporating the project budget and funding and detailed pre-development programme for the proposed project should be submitted.
• Any other document that might be considered necessary for submission by the developer.
5.2. The above mentioned is to be submitted in the following way:
• Electronic copies (in Pdf Electronic format on a CD/DVD).
• 4 copies in A3 of the Concept design report in full colour that could be printed in A1, if necessary.
5.3. Once selected, the firm undertaking the deliverables must ensure
that the act deliverables are submitted at ICSAN Secretariat, Plot 6,
Elephant Cement Way behind Elephant Cement Building in the Central
Business District, Alausa, Lagos State in Nigeria
5.4. The proposed proposal shall meet all the requirements of all regulatory authorities for the design and construction
6. SERVICE AGREEMENT
6.1. The successful developer will execute a Service Level Agreement with ICSAN.
7. SUBMISSION DATE AND PLACE
7.1. The deadline for submissions is Two weeks after this Publication. (11th Nov. 2019)
7.2. Proposals should be hand delivered at:
7.2.1 ICSAN Secretariat, at Plot 6, Elephant Cement Way, behind Elephant Cement Building in the Central Business District, Alausa, Lagos State in Nigeria. (Marked FOR THE ATTENTION OF THE REGISTRAR).
8. QUESTIONS OR ENQUIRIES
8.1. Please note that there will be no briefing sessions related to this RFP. ICSAN reserves the right in its sole and absolute discretion to respond to any question or query as it deems appropriate
8.2. For more information, please contact: THE REGISTRAR, Plot 6, Elephant Cement Way, behind Elephant Cement Building in the Central Business District, Alausa, Lagos State in Nigeria.
9. SELECTION PROCESS
9.1. Responses received will undergo a transparent selection process.
10. CONFIDENTIALITY
10.1. This document and any other information of a confidential nature provided to the Vendor during the course of the RFP process will be covered by a Non-Disclosure Agreement to be executed between ICSAN and the Vendor.
11. DISCLAIMER AND CONCLUSION
11.1. This announcement is published for information purposes only and does not constitute an offer, nor does it constitute a commitment or obligation;
11.2. ICSAN will not be liable or responsible for any costs or expenses incurred by any Interested Party in connection with the preparation or submission of a response to this RFP;
11.3. ICSAN reserves the right not to make any awards in terms of this process.
12. GENERAL
12.1. For a copy of ICSAN’s statement on business ethics and values please see the general statement contained in this website: www.icsan.org
12.2. ICSAN will not be obliged to return proposals submitted by unsuccessful respondents
13. ANNEXURES
13.1. Annexure A- Project Site Survey
ICSAN…THE HUB OF GOVERNANCE PROFESSIONALS
