LAKE CHAD RESEARCH INSTITUTE,
P.M.B. 129, MAIDUGURI
INVITATION TO TENDERS AND EXPRESSION OF INTEREST FOR EXECUTION OF 2019 CAPITAL PROJECTS
1. INTRODUCTION
Lake Chad Research Institute (LCRI), Maiduguri, wishes to invite interested and reputable Contractors and Suppliers with relevant experience to express interest for the under-listed projects at its headquarters:
2. SCOPE OF WORKS/GOODS/SERVICES
CATEGORY A: GOODS
LOT 1 Procurement of Project Vehicle – SUV
LOT 2 Procurement of Wheat Production Equipment
CATEGORY B: WORKS
LOT 3 Installation of Compact Milling Machine
LOT 4 Roofing and Remodelling of Windows of Laboratories, Office Blocks (B, C and D)
LOT 5 Construction and Completion of Security Perimeter Fencing of the Institute
LOT 6 Renovation of Staff Chalets and Staff Clinic at the Institute Headquarters
LOT 7 Construction of Farm House at Hadeja Jigawa State
CATEGORY D: SERVICES
LOT 8 Capacity building on Wheat Post-Harvest Management and Value Addition in the North East
3. ELIGIBILITY REQUIREMENTS
Interested and reputable Contractors/Suppliers/Service Providers required to submit their firm profiles, which should include u following documents: –
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC or Business Name where applicable;
b. Evidence of Company Income Tax Clearance Certificate (or Personal Income Tax Certificate for all the Partners where applicable) for the last three (3) years valid till 31st December, 2019;
c. Evidence of current Pension Compliance Certificate valid bill 31st December, 2019;
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2019;
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2019;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/01/2020 or valid Certificate issued by BPP
g. Sworn Affidavit:
– disclosing whether or not any officer of the relevant committees of the Lake Chad Research Institute or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
– None of the director(s) of the company has ever been convicted for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter
– None of the Directors or the Company is bankrupt
h. Company’s Audited Accounts for the last three (3) years – 2016,2017&2018;
i. Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic and Professional qualifications (COREN, QSRBN, ARCON, CARBON etc.); for construction;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation/Job Completion Certificates and Photographs of the projects;
l. Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the procurement for Lot 1;
m. Lot 8: Evidence of Firm’s registration with relevant professional body(ies);
n. Lot 8: Letter of Firm’s Accreditation by the Centre for Management Development (CMD);
o. List of Plants/Equipment with proof of Ownership/Lease for construction;
p. All documents for submission must be transmitted with a Covering forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENT (CATEGORY A&B)
Interested Companies/Firms are to collect Tender Documents containing detailed specifications from the Procurement Planning Committee (PPC) Secretariat, Lake Chad Research Institute, Headquarters Maiduguri, Borno State on payment of non-refundable tender fee of N10, 000 (Ten Thousand Naira) only per Lot INTO THE Lake Chad Research Institute Remita Account in any reputable commercial bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A&B)
The Pre-qualification and completed tender documents must be submitted in two (2) copies each including one (1) original and one (1) photocopy in two (2) separate sealed envelopes clearly marked on the top-left hand side of the envelope and dearly marked as “Technical Bid “or Financial Bid. “(State category and Lot No.)” And submitted to the address below not later than 12:00 noon on Monday, 2 December, 2019.
The Acting Executive Director,
Lake Chad Research Institute,
Km 5, Gamboru/Ngala Road,
P.M.B. 1293, Maiduguri.
All sections of the financial bids document must be filled in ink, every page of the bid document must be duly signed by an authorized person for your bid to be completed.
6. SUBMISSION OF EOI DOCUMENTS (CATEGORY C)
Interested firms are to submit two (2) bound of Expression of Interest (Eol) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above, and dearly marked with the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box not later than 12:00 noon on Monday, 4 November, 2019.
7. OPENING OF EOI AND TECHNICAL BIDS
The EOI and technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday, 4 November, 2019 and 12:00 noon on Monday, 2 December, 2019 respectively, in the Institute’s Conference Hall. Bidders and/or their representatives, relevant professional bodies, Non-Governmental Organizations (NGOs) and the public are invited to witness the exercise. Please note that response to this invitation shall not oblige the Institute to consider any responding firm for qualification. All cost incurred as a result of response to this invitation and any subsequent requests for information shall be home by the responding firm. The Institute is not bound to accept submission that does not meet up with the requirement as specified or the lowest tender.
8. NOTES
i. Please note that response to this invitation shall not oblige the Institute to consider any responding firm for qualification.
ii. The Institute is not bound to accept submission that does not meet up with the requirement as specified.
iii. Bids must be in English Language and signed by an official authorized by the bidder;
iv. Bids submitted after the deadline for submission would be returned un opened;
v. Bidders should not bid for more than two (2) Lots;
vi. All costs will be borne by the bidders;
vii. Category A & B: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned unopened;
viii. Category C: Only shortlisted bidders will be contacted at a later date for collection of Request for Proposals;
ix. The Lake Chad Research Institute is not bound to qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007
MANAGEMENT
