FEDERAL MINISTRY OF ENVIRONMENT
DEPARTMENT OF CLIMATE CHANGE
CALL FOR PROPOSALS FOR THE NIGERIAN INSTITUTIONAL CLEAN
COOKSTOVE ACCELERATION SCHEME (NICCAS)
The Federal Ministry of Environment (FMEnv), with the support from the European Union and German Government through the Nigerian Energy Support Programme (NESP), hereby invites reputable companies specializing in the manufacturing or distribution of institutional level clean cookstoves to submit proposals under the Nigerian Institutional Clean Cookstove Acceleration Scheme (NICCAS).
1. SCOPE OF WORK
To deploy on a commercial basis institutional clean cookstoves for agro-processing purposes across 3 regions in Nigeria: North, Centre and South. Each geographical region represents a lot in the NICCAS. It is expected that, for each region, the selected bidder(s) will deploy 220 cookstoves on a commercial basis and will develop a bankable plan to deploy another 2,000. The implementation of the project will be done in 3 phases i.e. pilot, replication and capitalisation. The grant support provided by the FMEnv will be in-kind, it will be provided in the form of printed awareness creation materials, logistics support to the selected bidders during their marketing campaigns and workshops. The grant support will be accompanied by Technical Assistance in the form of experts responsible for providing technical support to the selected bidders in making their business plans bankable. The Support shall be provided only to those bidders whose proposals have been selected under the Scheme.
2. ELIGIBILITY REQUIREMENTS
Proposals will be assessed based on the following eligibility criteria:
| S/N | CRITERIA | EVIDENCE THROUGH |
| 1 | Bidder is incorporated as a for profit company in Nigeria | Certificate of Incorporation or CAC Certificate |
| 2 | If consortium: Declaration by the consortium | Letter of declaration |
| 3 | Positive annual turnover over last 3 years | Audited Fin. Statement: |
| 4 | Minimum Annual turnover of 10,000 Euro in 2018 – (if in consortium, the lead bidder must fulfill this criteria) | Audited Fin. Statement |
| 5 | The bidder must comply with Industrial Training Fund Certificate | Valid Industrial training fund (ITF) Certificate |
| 6 | The bidder must submit the past 3 years tax clearance (2016, 2017 and 2018) | Valid Tax clearance certificate |
| 7 | The bidder must comply with the Nigerian Social Insurance Trust Fund (NSITF) | Valid Certificate of Compliance |
| 8 | The bidder must submit positive credit report of the company obtained from credit bureau for the last 3 years (2016, 2017 and 2018) | Positive credit report from the credit bureau |
| 9 | The bidder must comply with the Pension Reform Act 2014 | Valid PENCOM Certificate |
| 10 | The bidder must have a valid bank account | Bank reference letter |
| 11 | The bidder must have a credit history with a minimum of1 transaction | Bank statement issued and signed by the bank |
| 12 | Passport copies photos and CVs of management involved in leadership, financial and technical components of the project | Photos and CVs |
| 13 | Min. of 5 employees including 2 women | Organogram + CVs |
| 14 | Own equity available in the range of 5,000 Euro(if in consortium, the lead bidder must fulfil this criteria) | Bank statement issued and signed by the bank/inventory |
| 15 | Min. of 2 years of experience with Institutional level clean cookstoves | Report or similar |
| 16 | Minimum of 50 institutional level clean cookstoves deployed in the past years | Report or similar |
| 17 | Minimum of 1 project financed with public funding (Federal government, State government or Donors) supporting the deployment of institutional clean cookstoves. | Letter of reference orsimilar from publicfunder |
| 18 | Capacity to manufacture/deploy at least 400 institutionalcookstoves in one year | Report or similar |
| 19 | Must provide test certificate of the proposed cookstove technology to be deployed by the bidder under the scheme, if selected, from a recognized test center | Test certificate from a recognized test center |
| 20 | Proposed Cookstove technology must come with 1 year warranty | Warranty certificate |
| 21 | Proof that components of the cookstove technology are sourced/procured from within the country | Invoices/receipts |
| 22 | Tested end-user payment solutions in case the bidder does not consider this necessary, the bidder will need to submit with its proposal verifiable proof that end-users can pay upfront for the proposed cookstove technology. | Report or similar |
| 23 | Presence in the area where the proposed project will be implemented (“area can be defined a radius of 200 KM where address the company’s or its partners (in case of consortium) office or outlet is established and fully functional) | copy of registered |
| 24 | List of at least 100 potential customers for cookstoves has already been captured in the business plan | Evidence in the form of customers details have been captured |
| 25 | Information on willingness and affordability to pay for the cookstoves of at least 100 potential customers have been economic captured | Evidence in the form of customers profile with has been captured |
| 26 | Information on Current fuel use pattern of at least 100 potentialcustomers who are interested to buy clean cookstoves have been captured | Evidence on current fuel use pattern interms of quantity(kg)/day has been captured |
| 27 | After sales service strategy to the customers (up to 1 year in case of mud based cookstoves and up to 2 years in case of metal based cookstoves | Company declaration with product |
| 28 | The applicant must commit to statements and declarations via a sworn affidavit | Copy of Sworn Affidavit |
3. SUBMISSION OF PROPOSAL DOCUMENTS
3.1. Instructions for submission:
1. Call for Proposals (CfP) documents which includes the actual Operational Guidelines, Call for Proposals, Template for Financial Model will be uploaded on the FMEnv website. The interested bidders shall download the documents from the FMEnv website.
2. Bidders will have the right to apply for all Lots. However, Bidders can only be awarded one Lot. Bidders must indicate their preferred Lot in case they apply for more than one Lot.
3. Bidders may apply for Lots as part of a consortium. However, Bidders cannot apply twice for the same Lot, in any modality, either as lead applicants or as a part of a consortium. Doing so will lead to immediate disqualification of all bids that the Bidder is a part of.
3.2. Candidates shall submit their application as follows:
A. Soft copy of the proposal including all the supporting documents in a zip folder must be sent to nigeriancleancookstove@gmail.com. The applicant shall mention “Application NICCAS’ in the subject line. The size of the zipped folder must not exceed 10 Mega Bytes (MB)
B. Hard copy of the proposals including all the supporting documents must be submitted to the FMEnv Office. The address is;
Federal Ministry of Environment, Department of Climate Change, 14 Aguiyi Ironsi Street, Maitama, Abuja
4. CLOSURE OF TENDER
A. Candidates shall submit their application (including hard copy) within 60 days from the date of publication of the present CfP. (i.e 31/01/2019)
B. Any application received later than the mentioned deadline will not be considered.
C. The results of the Call will be published within 3 Months after the closure of the Call
5. IMPORTANT INFORMATION
A. Failure to provide any of the documents or information listed in 2 shall lead to disqualification.
B. Submission of fake documents may lead to prosecution as all documents submitted will be referred to the issuing authorities or security agencies for verification.
C. The Agency reserves the right to verify all claims including those relating to previous experience and any claim found to be false shall lead to instant disqualification.
6. DISCLAIMER AND CONCLUSION
A. This advertisement is published for information purposes only and does not constitute an offer, commitment or obligation by FMEnv to transact with any party, nor entities any Applicant to make any claims whatsoever for seek an indemnity from the FMEnv.
B. FMEnv shall not be responsible for any costs or expenses incurred by any interested party in connection with the preparation of documents or submissions made in response to this invitation or in response to any inquiry or clarification arising from this exercise.
7. ENQUIRIES
A. All enquiries and requests for clarification regarding this invitation shall be directed to the email id: nigeriancleancookstove@gmail.com
B. FMEnv reserves the right not to reply to any enquiries received from bidders two weeks before the Closure of the Tender.
