FEDERAL POLYTECHNIC, OKO
P.M.B. 021, AGUATA, ANAMBRA STATE
INVITATION TO TENDER FOR YEAR 2019 CAPITAL PROJECT
A. INTRODUCTION
In compliance with the public Act 2007, the Federal Polytechnic Oko, Anambra State hereby invites interested, competent and reputable companies with relevant experience and good track record of performance to submit technical/financial bids for the year 2019 Capital Project;
B. SCOPE OF WORK
LOT PROJECT 1 Procurement and Installation of Electrical/Electronic and Chemical Engineering Equipment
C. ELIGIBILITY REQUIREMENTS
To be eligible, potential bidders are required to submit all the under listed verifiable documents and must be arranged in the following order and numbered;
(a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7;
(b) Evidence of Company Income’s Tax Clearance Certificate tor the lost three (3) years (2016, 2017 and 2018 valid till 31 December, 2019.
(c) Evidence of current Pension Compliance Certificate valid till 31 December, 2017.
(d) Evidence of current industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2018.
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2019.
(f) Evidence of Registration on the National Databases of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2019 or valid Certificate issued by BPP.
(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Oko or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder, that the company is not bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged and to confirm that all information presented in its bid are true and correct in all particulars;
(h) Company’s Audited Accounts for the last three (3) years (20/6/2017 and 2018).
(i) Evidence of financial capability to execute the Project including Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed.
(j) Verifiable documentary evidence of at least three (3) years similar Awards, Valuation Certificates, job Completion Certificates and Photographs of the projects;
(k) Evidence of Letter of Authorization from the Original Equipment Manufacturer or their accredited dealer in line with Federal Government Policy on procurement of equipment from OEM must be provided,
(l) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address.
The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorise officer of the firm.
D. COLLECTION OF TENDER DOCUMENTS
Interested bidders are to collect the Bidding Documents from the office of the Director Procurement, Federal Polytechnic Oko, Anambra State upon presentation of evidence of payment of a non-refundable Tender Fee of N10,000.00 (Ten Thousand Naira) only paid into the Federal Polytechnic Oko Remita account in any reputable bank in Nigeria,
E. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are summit their Completed Technical and Finance bids packaged in separate sealed envelopes clearly marked: TECHNICAL BID” and “FINANCIAL BID” respectively and thereafter, put the two separate sealed envelopes, into one big envelope to be sealed and marked “TECHNICAL AND FINANCIAL BIDS stating the specific LOT No on the top left hand corner of the outer big envelope and addressed to: the Registrar, Federal Polytechnic Oko, P.M.B. 021 Aguaata, Anambra State. The reversed side of the bid sealed envelope should have the Name, Address, GSM No and E-mail address of the bidder. All bids are to be inserted into the Tenders bod kept in the office of the Director of Procurement at the main campus of the Federal Polytechnic Oko, Anambra State not later than 12.00 noon on Monday, 10 February, 2020.
F. OPENING OF BID DOCUMENTS
The Technical Bids will be opened during a public opening ceremony immediately after the deadline for submission at 12:00 noon on Monday, 10 February, 2020 at the Mass Communication Conference hall.
Federal Polytechnic Oko, Anambra State, Only shortlisted bidders in the Technical Prequalification evaluation shall be invited for the Financial Bids opening on a later date while the unsuccessful bidders will have their financial Bids documents returned unopened.
GENERAL INFORMATION;
(a) Submission of bid documents to the Federal Polytechnic Oko, Anambra State is neither a commitment nor an obligation to engage any contractor or his agent and non-submission of any of the above documents render the submission non-responsive.
(b) This advertisement for invitation to Tender should not be construed as a commitment on the part of the Federal Polytechnic Oko, Anambra State nor shall it entitle any contractor to make any claims whatsoever or seek indemnify from the Federal Polytechnic Oko Anambra State.
(c) The Polytechnics may verify any or dall claims made by the applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary.
(d) All submission pages must be dully initialled by the company.
(e) Bidders who have worked for the Polytechnic and have any poor performance, abandonment, terminations and prolonged contracts executions period need not apply.
(f) The Federal Polytechnic Oko is not bound to shortlist any bidder and reserves the right to annual the procurement process at any time without incurring deny liabilities.
(g) Non-compliance to the instruction above will lead to automatic disqualification.
Signed:
Management
