GRAND CEREALS LIMITED
REQUEST FOR BIDS
Grand Cereals Limited, a subsidiary of UAC of Nigeria Plc requests for proposals to provide General Contractor services for the operation and management of its Staff Canteen located at KM 17 Zawan Roundabout Jos Plateau State.
The period of performance of any contract awarded as a result of this Request for Bids is tentatively scheduled to begin on or before March 1st 2020 for a period of one year subject to satisfactory performance with possible amendments extending the period of performance.
The bidding is open to professional caterers that meet the following minimum criteria:
(1) Bidder must maintain valid business registration documents
(2) Bidder must be licensed to function as a Food Handler and Caterer.
(3) Bidder must have a minimum of 5 years of professional catering experience – factory experience will be an advantage
(4) Bidder must maintain a valid VAT certificate
(5) Bidder must have a minimum capital base of N5million to serve a minimum of 250 people daily, approximately 7,500 plates seamlessly across 2 shifts per month.
(6) Bidder must have at least three (3) non-bidder owned customer references for whom the bidder has provided similar services during the past 3 years preceding the bid due date
(7) Bidder must maintain the following valid insurances:
– Workmen Compensation policy- Statutory limits
– Group Life Cover- Statutory Limits
– Fidelity guarantee cover- N10,000.000 per occurrence
– Third Party Liability cover- N 50,000.000 per occurrence
– Professional Indemnity Cover- N25, 000.000 per occurrence
Bidders who do not meet these minimum qualifications shall be deemed to be non- responsive bids and will not be evaluated.
The proposal should be brief but include:
(1) Previous experiences in similar contracts
(2) Demonstrated excellence in service
(3) Contractor’s workers qualifications/eligibility
(4) Proposed cost of meals
(5) Meal course and menu
(6) Bidder’s declaration that own business is not dismissed from participating in or provision of food handling/catering services within the Federal Republic of Nigeria.
Proposals will be evaluated based on the response to the information requested above. All six (6) areas must be addressed for the proposal to be considered responsive. The deadline for submission of responses is January 04, 2020 5:00pm local time. LATE BIDS WILL NOT BE ACCEPTED AND WILL BE AUTOMATICALLY DISQUALIFIED FROM FURTHER CONSIDERATION.
Proposals are to be mailed or hand-delivered to:
Grand Cereals Limited
KM 17 Zawan Roundabout
Jos, Plateau State
OR
Email: HR@grandcereals.com
Note that Bidders will assume full responsibility for the risk in the chosen method of delivery. Grand Cereals Limited assumes no responsibility for delays caused by any delivery service. Bids and all relevant documentation to the Bid shall be delivered in a sealed brown envelope or via email.
The envelope shall be addressed to the party receiving the Bid and should be titled “CANTEEN COMMITTEE SECRETARY, GCL Bid Submission” and include the Service Provider’s name, contact person(s) and telephone numbers.
GCL intends to award this contract within 30 working days of Bid opening subject to review of the Bids and confirmation of vendor information.
ACCEPTANCE OF BIDS (AWARD)
GCL intends to award the Contract to the most responsive qualified Bidder provided the Bid has been submitted in accordance with the requirements. Grand Cereals Limited shall have the right to waive informalities and irregularities in a Bid received, and to accept a Bid which in its Judgment is in its best interests.
The bids will be evaluated using the following criteria;
(1) Price per plate
(2) Financial capacity-3 months financial statement
(3) Professional catering experience – factory experience will be an advantage
(4) Reputation & license status
(5) Evidence of Food Handlers tests-minimum 2 reports for 2019
(6) Insurance Cover
REJECTION OF BIDS
(1) Grand Cereals Limited reserves the right to reject any or all Bids and re-tender if no satisfactory bids are submitted.
(2) Grand Cereals Limited reserves the right at its sole discretion to reject any or all bids prior to the execution of contract.
(3) A Bid not accompanied by the required security or any other data required by the Bidding documents.
(4) Bidder must submit only one Bid. A Bidder who submits more than one bid will cause the Bidder’s participation to be rejected.
(5) A Bid which, is in anyway incomplete or irregular, is subject to rejection.
This Letter to Request Bids does not obligate Grand Cereals Limited to contract for the services specified herein. The final selection, if any, will be the bid that in the opinion of the company best meets the requirements set forth in the Letter to Request Bids, and is in the best interest of Grand Cereals Limited. The organization is not obligated to select the lowest price bid and shall not be responsible for any costs associated with a bidder’s preparation of a Bid in response to this letter.
It shall be mandatory on the Contractor to whom the Contract is awarded, to comply in every respect with the provisions and requirements of the State and Federal Government of Nigeria.
