FEDERAL MINISTRY OF ENVIRONMENT
HYDROCARBON POLLUTION REMEDIATION PROJECT (HYPREP)
PLOT NO 350, LOUIS HOUSE, ABA PORT HARCOURT EXPRESS ROAD,
PORT HARCOURT, RIVERS STATE, NIGERIA
INVITATION FOR EXPRESSION OF INTEREST FOR CONSULTANCY AND NON-CONSULTANCY SERVICES
1. BACKGROUND
The Federal Government of Nigeria (FGN), through the Hydrocarbon Pollution Remediation Project (HYPREP), as part of its commitment to implement the recommendations of the United Nations Environmental Programs (UNEP) Report, Environmental Restoration of Ogoniland, wishes to procure CONSULTANCY and NON-CONSULTANCY services for its 2019 financial year.
2. SCOPE OF WORK
In furtherance thereof HYPREP hereby invites suitably qualified consultants and Service providers with relevant experience and expertise to submit Expressions of Interest (EOI) for the under listed consultancy and non-consultancy services:
LOTS PROJECT TITLE TERMS OF REFERENCE LOT A ENGAGEMENT OF EXTERNAL AUDITOR The External Auditor shall:i. Examine HYPREP books & recordsii.
check adherence & non adherence to laid-down rules &
regulations with a view to expressing an opinion on the book of
accounts:iii. carry out: financial audit, appropriation audit compliance audit & value for money audit LOT B CONSULTANCY
FOR BASELINE AND NEEDS ASSESSMENT STUDY FOR THE LIVELIHOOD PROGRAMME IN
THE FOUR(Gokana, Khana, Tai and Eleme) LOCAL GOVERNMENT AREAS OF
OGONILAND The consultant shall:i. carryout study, document and outline prevalent socio economic status of Ogoniland;ii.
Provide strategic planning Information for the design and targeting of
livelihoods Intervention in line with global best practices and the
Sustainable Development Goals (SDGs) LOT C ENGAGEMENT OF FACILITY MANAGER FOR HYDROCARBON POLLUTION REMEDIATIONPROJECT(HYPREP) The Facility Manager shall be responsible for:i.
Ensuring that the property and its environs are kept clean through
regular maintenance of drains, evacuation of inspection chambers, Septic
Tanks, Soak Away pits etc.ii. Periodic
maintenance of fixtures and fittings in the office building, walls,
windows, doors, toilet features and the lion, e.g. cleaning, repainting
& reconditioning of painted walls, tiled walls and floors, glazing
and the like, replacement of faulty or defective fittings and fixtures,
leg, broken or cracked tiles, glazing, window latches, door locks, and
toilet fixtures.iii. Maintenance of internal and
external electrical, plumbing and air conditioning equipment, fittings
and fixtures, indexing replacement of defective or faulty IT lighting or
power fittings, light bulbs, and the like, unblocking and other
maintenance of plumbing and sanitation pipes, etc.iv.
Engagement and management of full service contracts with Specialists
for the maintenance of services equipment (electrical switchgear,
boreholes, air conditioners) for the provision of routine and breakdown
maintenance, periodic fumigation of the office premises, etc.v. Periodic fumigation of the offices and environment. LOT D ENGAGEMENT OF LEGAL ADVISOR FOR HYPREP GOVERNING COUNCIL. The Legal Advisor shall be responsible for· Conducting legal analysis and researching legal matters:· Providing advice to HYPREP Governing Council on Legal Matters.· Drafting legal opinions, memoranda and briefing documents;· Reviewing legal materials of the Council;· Formulating formalities regarding settlements of disputes:· Monitoring the implementation legal clauses
3. MANDATORY REQUIREMENTS:
Applicants are required to submit the following Eol information/documentation for evaluation to demonstrate possession of the human, technical and financial capacity necessary for the assignment
a. Company Data:
• Company name
• Business address (not P.O.Box)
• Name and phone number (must be capable of receiving text messages) of primary contact person
• Email address
b. Evidence of certificate of incorporation with Corporate Affairs Commission including form CAC2 and form CAC 7 where applicable
c. Evidence of firm’s Income Tax Clearance Certificate for the last Three (3) years, valid till 31st December 2019.
d. Evidence of current Pension (PENCOM) Compliance Certificate valid till 31st December 2019
e. Evidence of Industrial Training Fund (ITF) Certificate of Compliance valid till 31st December 2019
f. Evidence of Nigerian Social Insurance Trust Fund (NSITF) Certificate of Compliance for 2019:
g. Evidence of registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31st December 2019 or valid Certificate issued by Bureau of Public Procurement (BPP).
h. Company’s Audited accounts for the last three years 2016, 2017 & 2018):
i. Banker’s reference or other evidence of financial capacity from a reputable commercial bank in Nigeria:
j. Details of past experiences in similar jobs done, providing client references, Award letters or other evidence, accompanied by gulf client contact information and authorization for ease of HYPREP to seek references:
k. Company profile with complete curriculum vitae of key professional technical staff detailing experience and expertise relevant to the assignment, including current contact information (telephone nos., email address) and copies of academic qualification, professional registration certificates and current practice licenses where necessary
l. Affidavit disclosing whether or not any officer of the Hydrocarbon Pollution Remediation Project (HYPREP), the Federal Ministry of Environment (FMEnv) or the Bureau of Public Procurement (BPP) is a former or present Director, Shareholder or has any pecuniary interest in the company:
m. Affidavit confirming that all information presented in the tender Document is true and correct in all particulars;
n. Consultants must ensure that all Eol/tender documents are duly signed
o. For joint venture partnership consortium, Memorandum of understanding (MOU) describing the role and responsibility of each member Firm and clearly naming the lead
p. Firm should be provided (all the eligibility requirement is compulsory for each JV partner)
q. All documents for submission must be transmitted with a covering forwarding letter
r. under the Company/Firm’s Letterhead paper bearing amongst others, the Registration number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, Telephone number (Preferably GSM Number) and email address. The Letter Head paper must bear the names and nationalities of the Directors of the company at the bottom of the page and be duly signed by the chief executive or other authorized officer of the Firm.
4. SPECIFIC REQUIREMENTS
4.1. LOT A (ENGAGEMENT OF EXTERNAL AUDITOR)
a. Evidence of Firm registration with the Institute of Chartered Accountants of Nigeria (ICAN) or Association of National Accountants of Nigeria ANAN)
b. Evidence of current registration of Firm and its principals with the Financial Reporting Council of Nigeria (FRCN) valid till 31st December 2019;
c. Participating Firms should be accredited with the Office of the Auditor-General for the Federation
4.2. LOT D (ENGAGEMENT OF A LEGAL ADVISOR FOR THE GOVERNING COUNCIL OF HYPREP)
d. For Lot D Firms must show evidence of registration with Nigerian Bar
Association and experience in Environmental Pollution laws and relevant
international Conventions to which Nigeria is signatory.
5. SUBMISSION OF EXPRESSION OF INTEREST (Eol)
Completed and signed Expression of Interest (Eol) be submitted thus:
Two (2) hard copies and one (1) soft copy (on flash drive) of the Eol with the required information/documentation arranged in the order in which they appear above, with place dividers to separate each section
The Eol shall be written in English language.
Completed Eol Must be sealed in a plain brown envelope marked “Expression of Interest insert
Lot No Title), with the name of the responding company, joint venture or consortium written at the top right-hand corner, and addressed to:
The Project Coordinator,
Hydrocarbon Pollution Remediation Project (HYPREP)
No 350 Aba Port-Harcourt Road, Port Harcourt
Rivers State, Nigeria.
6. CLOSING DATE
Expression of Interest (Eol) documents must be delivered by hand or registered post and deposited at the designated tender box (es) at the Conference Room, Ground Floor, HYPREP Annex Building (Plot 268B, Aba Road), adjacent Louis House, Port Harcourt, Rivers State, Nigeria not later than 1200 hours (UTC+1:00) of December 16, 2019.
Note: Late submission shall not be entertained.
7. OPENING OF BID DOCUMENTS
All submissions will be opened publicly immediately after the deadline for submission: 1200 hours (UTC+1:00) of December 16, 2019at the Conference Room, Ground Floor, HYPREP Annex Building (Plot 268B, Aba Road), adjacent Louis House, Port Harcourt, Rivers State.
Note: Only qualified Consultants/firms will be invited to pick Request for Proposal Concerned Non-Governmental Organizations (NGOs) are invited to witness the bids opening ceremony accordingly.
8. Clarification & Additional Information
Applicants requiring clarification and/or additional information on anything contained in this advertisement or on any matter regarding the completion and submission of Expression of Interest (EOI) Documents, may direct such to the following: The Project Coordinator (Attention: Head of Procurement), Hydrocarbon Pollution Remediation Project, Louis House, Plot 350, Aba Port Harcourt Express Road, Port Harcourt, Rivers State, Nigeria: 08035046305, 09060567650; Email: hyprep.procurement@hyprep.gov.ng.
Any request must however be in writing, and delivered by hand, registered post or email not later than 7 days before the last date for submission of EOI/Documents.
9. DISCLAIMER
• HYPREP will not be liable for any failure arising from the provision of incorrect or illegible information/documentation;
• HYPREP reserves the right to cancel and/or discontinue this procurement at any stage, without incurring liability to any applicant in event of this;
• Late submission of documents will not be accepted, HYPREP shall verify any or all documents and claims made by applicants and shall disqualify any Consultant Firm whose claims are found to be false;
• Firms who have worked for any MDA and have history of poor performance, abandonment, termination or prolong contract period need not apply:
• Successful Firms will be expected to insure their workers/Staff against work place accidents, and
• This advertisement shall not be construed as a commitment on the part of HYPREP to issue bid documents/invitation to tender and/or award of contract to any applicant, nor shall it entitle any applicant to make any claim of indemnity from HYPREP.
• Company representatives, relevant professional bodies and civil society representatives are invited to witness the opening
Signed:
Project Coordinator,
Hydrocarbon Pollution Remediation Project (HYPREP),
Port Harcourt, Nigeria
