African Field Epidemiology Network (AFENET) – Request For Quotation For The Supply Of Materials/Services For Deployment Of Surveillance Outbreak Response Management And Analysis System (SORMAS) (21 Lots)

AFRICAN FIELD EPIDEMIOLOGY NETWORK – AFENET
REQUEST FOR QUOTATION
RFQ NUMBER: AFENET- SORMAS MATERIALS-001/SORM AS
DUE DATE AND TIME FOR SUBMISSION OF QUOTES: JANUARY 27, 5:00PM GMT

AFRICAN FIELD EPIDEMIOLOGY NETWORK (AFENET) is the umbrella organization of applied epidemiology training programs in Africa. It oversees the Field Epidemiology (and Laboratory) Training Programs (FETP) in over 30 countries in Africa. AFENET is seeking quotations/proposals from suitably qualified companies for the supply of materials/services for Deployment of Surveillance Outbreak Response Management and Analysis System (SORMAS) in Kano and Kaduna states.

A prospective bidder having any questions relating to this RFQ should contact the following email below no later than three (3) business days prior to the due date and time of submission of quotes: Email: joreyba@afenet.net

AFENET will respond to questions it receives prior to the due date for the submission of quotes. Written quotes must be delivered via email at procurement@afenet.net or by hand to the below address on or before the due date and time to:

The Procurement Committee
AFENET Nigeria
No 50 Haile Selassie Street, Asokoro Abuja Nigeria
Late quote will not be considered or accepted.
Instructions to Bidders

NUMBER OF QUOTES OR BIDDER:
Only one quote per firm will be accepted.

QUOTE OF STATEMENT OF COMPLIANCE:
All materials offered must comply with the technical specifications closely matching the specifications provided in the RFQ

As part of the bid you are required to provide:
• A copy of your Corporate Affairs Commission (CAC) certificate as proof of being a registered company for local vendors or duly registered certification/license
• Company profile
• Letter of Authorization to distribute from supplier (where applicable)
• Tax clearance certificate for the last 3 years
• A list of past references, at least 3

PRODUCT SPECIFICATION

Delivery Location for the Materials
No 50. Haile Selassie Street, Asokoro Abuja-Nigeria

CURRENCIES:
Prices shall be stated in Naira (N)

LANGUAGE:
The quote, as well as all correspondence and documents relating to the offer, shall be in English.

VALIDITY:
Quotes shall remain valid for 60 calendar days from the due date for receipt of quotes. In exceptional circumstances, prior to expiry of the original offer validity period. AFENET may request that the Bidder extend the period of validity for a specified additional period. A Bidder agreeing to the request will not be required to modify their quote.

Due Date and Time for Submission of Quotes:
• Quotes must be received by AFENET no later than the due date and time as shown above and should be duly recorded in the bid submission register. AFENET may. at its discretion, extend the due date and time for the submission of quotes by amending this RFQ
• Any quote received by AFENET after due date and time for submission of quotes will be rejected

Evaluation of Quotes:
Quotes will be evaluated based on the following criteria:
• Overall responsiveness of the quote
• Conformation to product specifications
• Total price
• Timeliness of delivery
• Past performance
• Positive feedback on reference check

INFORMATION FOR BIDDERS

CLARIFICATION OF QUOTES:
During evaluation of the quotes. AFENET may, at its discretion, ask the bidder fora clarification of their quotes. Clarifications arc limited exchanges with a Bidder to resolve minor or clerical errors; they do not offer an opportunity for a Bidder to modify or change an offer

AWARD CRITERIA:
AFENET is not obligated to make an award by having issued this solicitation. AFENET can only make an award if the product fully complies with the technical specifications mentioned in the contract terms. Any award(s) will be made to the responsible bidder whose offer(s) have been determined to be most advantageous to AFENET.
AFENET has the right to withdraw or change this RFQ at any time. Bidders’ quotes are done so at the sole cost and expense of the bidder with no obligation on the part of AFENET.

CONFIDENTIALITY:
Information submitted in response to this RFQ will be held in confidence.

CONTRACT TYPE:

The contract awarded will be on a Fixed Price. Bidders should review the complete RFQ. but special attention should be given to the following areas:
(1) Ordering – Instructions on order processing will be issued at contract award.
(2) Invoicing – Invoices should be addressed to:

The Procurement Committee
AFENET Nigeria
No. 501 Haile Selassie Street, Asokoro
Abuja – Nigeria

(3) Payment – Payment will be made in full upon invoicing after delivery and certification of materials to the total amount net of 5% withholding Tax as mandated by the Federal Government of Nigeria. No advances will be allowed. Bidder must provide the following information:
Bidders’ Bank Name for bidders within Nigeria
Full name and street address of bank branch
Payee’s NUBEN bank account number
Payee’s TIN number.