SOCIETY FOR FAMILY HEALTH (SFH), NIGERIA
INVITATION TO PRE-QUALIFY FOR SELECTION AS HAULAGE COMPANY
Society for Family Health (SFH) is a non-government, non-political and non-profit organization providing information, services and affordable products in the area of health to the people of Nigeria SFH supports the Nigerian Government’s efforts in public health interventions.
SFH activities focus on child health, family planning, HIV/AIDS, maternal and reproductive health and safe water systems. SFH headquarters is in the Federal Capital Territory Abuja, Nigeria, with field offices that cover the six geo-political zones of the country.
SFH distributes health commodities through its supply chain system to its partners spread across the country to support its program implementation. We currently engage the services of a third party for storage of commodities and other warehousing services.
These storage facilities are in 22 locations across the country including Aba, Abuja, Ado-Ekiti, Benin, Calabar, Enugu, Gombe, Ibadan, Ilorin, Jalingo, Jos, Kaduna, Kano, Lagos Island (Mclver), Lagos Mainland (Oregun), Markudi, Onitsha, Owerri, Port Harcourt, Sokoto, Uyo and Yola.
Occasionally the haulage trucks may be required for movement of commodities to West African Countries such as Ghana and Liberia as needs arises.
SFH invites responses from interested and qualified organizations that provide long distance haulage services to be engaged for fixed term contract
Objective of Service: To deliver efficiently, commodities in the right quantity, time, place and quality using “Good Distribution Practice” concept.
Specific Activities: SFH engages the services of haulage companies for the movement of its commodities, promotional materials, Assets/equipment’s and educational materials from its central warehouse located at Ota, Ogun state (Departure point to the third party Warehouses in over 22 depots across the country. We engage various sizes and types of trucks like the 10tons, 15tons, 20tons, 25tons, 30tons, insulated, refrigerated (temperature regulated), open-body and closed-body, depending on the size and nature of materials or commodities being hauled. Occasionally, two or more locations are combined along same route. SFH will also engage the haulage trucks for reverse logistics.
SFH intends to retain the services of up to five (5) haulage companies for a period of two (2) years.
A. Eligibility Criteria
To be eligible for consideration, interested organizations must provide the following details:
1. Profile of the organization and Management structure including Board membership);
2. Certificate(s) of incorporation
3. Evidence of financial management systems (.e. audited financial statements for 2017, 2018 and 2019);
4. Evidence of similar haulage activities carried out for more than one year (i.e. contracts, and/or Purchase Orders, and/or service completion documents, and/or Memorandum of Understanding.etc.);
5. A copy of company’s Current Goods-in-Transit Insurance that insures up to N100 million worth of goods);
6. Evidence of the availability of qualified personnel to carry out the haulage service (e.g.personnel Curriculum Vitae);
7. Evidence of up-to-date tax compliance (i.e. 2018 Tax Clearance Exemptions Certificates/Remittance)
8. Evidence of infrastructure (vehicles tracking facilities, and schedule of vehicle maintenance etc.)on ground.
9. Evidence of capacity to deliver large haulage services in the 21 locations mentioned above.
B. Evaluation and Selection of the Haulage companies:
1. A technical panel will be constituted to review the submitted
documents and shortlist Applicants to proceed to the next stage of
Request for Quotes (RFQ) based on the criteria listed above.
2. At
this stage, a ‘yes’ or ‘no’ qualifier will be used to rate all the
points above, and only bidderswith an ALL yes qualifier, to the above
listed criteria will proceed to the next stage.
3. Only companies that satisfy the Pre-Qualification requirements will be contacted with Requests for Quote (RFQ) document.
4. This advertisement shall not be construed as a commitment on the
part of SFH to appoint any company nor shall it entitle any company to
claim any indemnity from SFH.
5. All costs incurred by bidders as a
result of this process and any subsequent requests for information shall
be borne by the bidding companies. This would include any costs
incurred during functional demonstrations and subsequent meetings and
negotiations.
6. Bidders should take account of the expected
delivery time required, and are responsible to ensure that their
documents are received at SFH by the due date and time. Lost or
misdirected courier packages received after the due date and time may be
considered as having been submitted late.
7. Bids are to be submitted in a sealed envelope; SFH would not be held liable for the out come of any bid Received unsealed.
Interested bidders are welcome to visit the SFH website (www.sfhnigeria.org) for clarifications, enquiries or general information sourcing. This can be done by clicking on the Vacancy tab on the home page of the website, then click on the banner link titled SFH/HAUL-01-20. Such information should be requested not later than 5 days (.e. not later than 6 of February 2020) after publication. Bidders are informed that all clarifications will not be sent to the bidders requesting but shall be published on the SFH website. All responses to request for clarifications shall be posted on SFH website for all bidders to access and the responses to your clarification will be placed on the website within 48hrs.
SUBMISSION OF APPLICATIONS/CLOSING DATE
The code SFH/HAUL-01-20 should be boldly written on the top right comer of the Pre –qualification submission envelope. Name of company tendering should also be clearly written on the rear of the envelope. Failure to do this will lead to disqualification.
The sealed envelope containing two hard copies of the submission should be addressed to the following;
The Head, Procurement Division,
Society for Family Health (SFH)
Hon. Justice Ifeyinwa Nzeako House
8 Port Harcourt Crescent
Off Gimbiya Street,
Area 11, Garki, Abuja.
Note: The closing date for receiving the application is 13 of February, 2020 (1.2. 10 working days from the day of publication). Any application received after the stipulated Ten (10) working days will not be accepted.
