IPAS Nigeria – Request For Proposals For Annual Statutory Audit Of IPAS Nigeria For The Period July 1, 2019 Through June 30, 2020

IPAS NIGERIA is soliciting for awarding a fixed price contract to conduct the annual audit of Ipas Nigeria ad described in the Scope of Work (to be sent to shortlisted firms via emails).

Please submit your most competitive proposal for the service described in the RFP in accordance the following:
PART A: Instructions to Applicants
PART B: Terms and Conditions
PART C: Scope of Work

PART A: INSTRUCTIONS TO APPLICANTS

1. PROPOSAL DEADLINE
Proposals must be received not later than 4:00pm (GMT+1) on the closing date and at the address designated above. Late submissions will not be considered.

2. Your offer must be submitted at the address designated above. Envelopes must be marked with RFP number and be marked to the attention of the Country Director. Along with the hard copy of proposals, the electronic proposals (technical and budget) must be submitted via email at the following addresses: IpasNigeria.Procurement@ipas.org

3. FORM OF OFFER
Two copies of the proposals plus the original shall be submitted in a sealed envelope at the attention of Ipas Country Director.

4. PROPOSAL REQUIREMENTS
The response to this RFP should include:
(a) An introduction to the form/team of consultants; including its client base and previous experience in the field of the requested proposal (specific focus on statutory audit of international non-governmental organizations): availability and time for senior audit staff should be detailed.
(b) Analysis of Scope of Work (SOW) detailing understanding of the required tasks and proposed methodology. A proposed schedule with audit starting on July 1, 2020 and completed no later than July 31, 2020 must also be included
( c) List of Reference and contact information.
( d) Detailed budget with breakdown including items descriptions, units (e.g mad-day) and units costs.

5. OFFERS VALIDITY
Your proposal must remain valid for a minimum of 90 days. Offers must be signed by an official authorized to bid the applicant to its provisions.

6.QUESTIONS OF CLARIFICATION
Interested companies should also direct any questions about the RFP in writing to the Finance Manager at the following email address: okworf@ipas.org. All questions should be received in writing no later than 12:00 noon North Carolina Time (USA) on March 04, 2020. Written responses will be provided accordingly. Questions and responses will be delivered by e-mail.

7. CRITERIA FOR SELECTION
All proposals submitted in response to the RFP will be reviewed on the technical basis of the selection criteria detailed below (except cost). If required, scores will be revised based on answers received to questions during the final review process. Cost proposals will be reviewed after the technical review and then scoring adjusted based on cost.
The proposals shall be evaluate according to the following criteria and weighting:
(a) Institutional/Individual (staffing) capability and experience 40 points
(b) Demonstrated understanding of the scope of work and acceptance schedule 25 points.
(c) Previous work of a similar nature/Reference 10 points
(d) Cost 30 points
Total 100 points

PART B: TERMS AND CONDITIONS

1. NEGOTIATIONS
The applicant’s most competitive proposal is requested. It is anticipated that contracts will be awarded solely on the basis of these proposals. However, Ipas the right to conduct negotiations prior to awarding a contract.

2. REJECTION OF OFFERS
Ipas reserves the right to reject any and all offers received and/or all of the deliverables requested in this RFP.

3. INCURRING COSTS
Ipas is not liable for any cost incurred by applicants in connection with the preparation, submission and delivery of offers in response to this RFP.

4. ACCEPTANCE OF CONDITIONS
Ipas reserves the right to request additional information from applicants either in writing or verbally. Ipas may cancel this RFP without any cost or obligation at any time until certification of a contract. In the event agreement cannot be reached with the awardee, Ipas reserves the right to award an alternate applicant.

5. CONTRACT AWARD
Ipas will award the contract to the responsible and responsive applicant whose offer is determined to be the most advantageous based on technical responsiveness and cost.
Ipas intends to award a fixed price contract for this activity.

6. CONFIDENTIALITY/OWNERSHIP
The Contractor (s) and his/her employees will not at any time, either during the term of the Contractor or thereafter divulge furnish or make available, either directly or indirectly to any person, firm , corporation or other entity, any proprietary information used by Ipas. The Contract agrees that all such matters and information shall be kept absolutely confidential. The Contractor, upon cessation of the Contractor, irrespective of the time, manner or reason of terminations, will immediately surrender and deliver to Ipas all material and data of every kind belonging to Ipas. All manuals or other products as a result of this activity shall remain under the ownership of Ipas.