REQUEST FOR BIDS
PURPOSE: RADIO SPOT PLACEMENT FOR BREAKTHROUGH ACTION – NIGERIA (BA-N)
ISSUANCE DATE: FEBRUARY 28, 2020
DEADLINE FOR SUBMISSIONS: MARCH 6, 2020
The Johns Hopkins University Centre for Communication Programs (JHU CCP), Baltimore USA, has received USAID funding, under the BREAKTHROUGH ACTION NIGERIA (BA-N) project, to implement health promotion and social and behaviour change interventions in Nigeria from 2018-2022 This project works with the Federal and State Ministries of Health to build their capacity in social and behaviour change communication leadership, and implement cutting-edge social and behavioural interventions to improve the health and well-being of Nigerians across a broad array of health issues, including Maternal, Neonatal Child Health and Nutrition (MNCH+N), Family Planning, Malaria and Tuberculosis. We will work in 11 states and Abuja FCT, spanning each of the major geographical zones in the country.
GENERAL DESCRIPTION OF PROCUREMENT
• BA-N seeks to engage the services of top-rated radio stations to air BA-N SBC contents from March 24, 2020 to March 23, 2021.
• Radio stations must have coverage in at least one BA-N state, identified as follows-Kaduna, Katsina, Taraba, Anambra, Delta, Imo, Rivers, Lagos, Osun, Ogun, Adamawa, Yobe, Gombe, Enugu, and Oyo
• The contract will cover a period of one year. However, a Monthly Broadcast Schedule will be issued per campaign to be executed. This would include unit cost, number of spots and total amount for that campaign.
SPECIFIC DUTIES
• Review radio materials for breakage and error-free airing
• Ensure radio materials are keyed in before airing date
• Ensure all radio spots are played at the allotted time
• Grant extra time slots for spots and other benefits as social responsibility
• Campaign reports and notification of missed spots so BA-N can advise on rerun before end of campaign.
• Be able to meet tight deadlines.
• Provision of Certificate of Broadcast (COT) alongside invoice for payment.
• Provision of digital log for back check and reconciliation.
CRITERIA FOR SELECTION
• Extensive coverage in at least one state (or more) among Kaduna, Katsina. Taraba, Anambra, Delta, Imo, Rivers, Lagos, Osun, Ogun, Adamawa, Yobe, Gombe, Enugu, and Oyo.
• NBC broadcast license as evidence of ability to air BA-N campaign spot.
• Provision of extra time slots for spots and airtime as part of social responsibility.
• Evidence of Past Performance (Campaign logs showing reputable brands)
• Price and rates for spots including complementary spots. Provide Official Organizational Rate Card/Price List and discounted rates
ELIGIBILITY OF BIDDERS
All bidders must show their eligibility to participate in this procurement by providing copies of the following documents.
• Company Profile or executive organizational summary with verifiable business address
• Legal Certificate of Incorporation in Nigeria and Tax Identification Number
REQUIREMENTS
1. Proposal to air BA-N spots on official letter headed paper
2. Quotation including official rate card and discounted rates for airing of 60 seconds spots and other radio programmes
3. Comprehensive list of coverage area on official letter headed paper
4. Daily complementary slots on official letter headed paper
5. All relevant documents as highlighted in ‘Criteria for Selection’ and ‘Eligibility of Bidders’ section above
Submission of Quotes – All bids must be on company’s official letter head, duly signed and dated and sealed to be delivered to the BA-N Office address below, or emailed to batenders@ba-nigeria.org on or before 5pm, March 6, 2020. Please ensure that bids capture all the requirements for selection. Any questions should be emailed to the procurement team at batenders@ba-nigeria.org. Any bids received without following the submission instructions will be disqualified. Only shortlisted vendors will be contacted for further discussions. Quotations should be addressed to;
Project Director,
Radio Spot Placement for Breakthrough ACTION-Nigeria
2nd Floor, 23 Ibrahim Tahir Lane (Beside Leadership Newspaper)
Cadastral Zone B05, Utako, Abuja.
PAYMENT TERMS
Please state your payment terms while quoting. However, BA-N’s preferred term is full payment at the completion of each campaign, when invoice and certificate of broadcast has been received and approved. Payment approval is subject to compliance verification.
BA-N is VAT exempt, so please do not include VAT fees when quoting. Also note that BA-N will deduct withholding tax where applicable.
Note
BA-N reserves the right to consider any quotations received before and after the end of the deadline. Any deviation from the specifications contained in the RFQ will lead to the vendor’s DISQUALIFICATION.
