NIGERIAN POSTAL SERVICE (NIPOST)
CORPORATE HEADQUARTERS,
MUHAMMADU BUHARI WAY, GARKI II – ABUJA
WEBSITE: www@nipost.ng.gov
REQUEST FOR EXPRESSION OF INTERESTS (EOIs) FOR CONSULTANCY AND NON-CONSULTANCY SERVICES AND INVITATION TO TENDER FOR THE SUPPLY OF GOODS.
1. INTRODUCTION
1.1. In compliance with the Public Procurement Act 2007 the Nigerian Postal Service (NIPOST) is inviting reputable, experienced and competent Consulting and Non-Consultancy firms to submit expression of interests in respect of the below stated Services as well as inviting reputable, qualified, competent and interested suppliers/contractors to submit bids in respect of the underlisted supplies of goods.
1.2. Based on the directive of the Federal Government of Nigeria, NIPOST desires to engage the services of a consultant to carry out the standardization of its Management Operations to ISO 27001/9001 Certification
2. SCOPE
2.1. CATEGORY: SERVICES
A Lot 1 Standardization of NIPOST Management Operations to ISO Standard 27001/9001 Certification, B Lot 2 Conveyance of Mail on Route Makurdi – Gboko Obudu-Ogoja – Ikom-Ugep-Calabar-Makurdi C Lot 3 Lokoja-Okene – Auchi-Ekpoma-Benin-Lokoja D Lot 4 Lagos -Benin -Asaba-Owerri-Aba-Port Harcourt-Lagos E Lot 5 Abuja – Keffi-Lafia-Makurdi-Otukpo- 9th Mile- Okigwe Junction-Ubalanka -Aba -Port Harcourt
CATEGORY B: GOODS:
| A | Lot 1 | Supply of Furniture |
| B | Lot 2 | Production and supply of revolving 100 nos Permanent date stamps for the States in Edo Zone of the Nigerian Postal Service. |
| C | Lot 3 | Production and supply of revolving 100 nos. Permanent date stamps for the States in Kaduna Zone of the Nigerian Postal Service. |
| D | Lot 4 | Production and supply of revolving 100 nos Permanent date stamps for the States in Enugu Zone of the Nigerian Postal Service. |
| E | Lot 5 | Production and supply of revolving 100 nos Permanent date stamps for the States in Lagos Zone of the Nigerian Postal Service. |
| F | Lot 6 | Production and supply of revolving 100 nos Permanent date stamps for the States in Bauchi Zone of the Nigerian Postal Service. |
| G | Lot 7 | Production and supply of revolving 100 nos permanent date stamps for the States in Ibadan Zone of the Nigerian Postal Service. |
| H | Lot 8 | Production and supply of revolving 100 nos Permanent date stamps for the States in Abuja Zone of the Nigerian Postal Service. |
| I | Lot 9 | Supply of Stationery items |
| J | Lot 10 | Supply of Medium and Large size water proof disposable bags |
| K | Lot 11 | Supply of Small and Big Plastic Seal |
| L | Lot 12 | Supply of Medium and large Tamperproof |
| M | Lot 13 | Printing and Supply of NIPOST Letterhead papers |
| N | Lot 14 | Supply of Plastic Security Seals |
| O | Lot 15 | Supply of Overseas Parcels Delivery Notice (DN) OP 100 |
| P | Lot 16 | Supply of Digital weighing Scales 10-50kg |
| Q | Lot 17 | Supply of Parcel Cartons (small, medium & large) |
| S | Lot 18 | Supply of Registered item delivery receipt booklets OP 94 |
| T | Lot 19 | Supply of Envelope 6’x 4,10′ x 13 |
| U | Lot 20 | Supply of Internal waybill OP 82 |
| V | Lot 21 | Printing of Finance form |
| W | Lot 22 | Desktop and Printer |
| X | Lot 23 | Laptop and Tablet |
3. ELIGIBILITY REQUIREMENTS
Bidders and interested firms should submit two (2) bounded copies of the EoIs and Bid documents duly signed paginated separated by dividers and arranged in the order outlined hereunder;
i. Certificate of Registration with Corporate Affairs Commission (CAC2 and CAC7)
ii. Evidence of Company’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2020 with a minimum average turnover of N25 million
iii. Evidence of current Pension compliance Certificate valid till 31st December, 2020
iv. Industrial Training Fund (ITF) compliance Certificate valid till 31st Dec
v. Evidence of Current Social Insurance Trust Fund (NSITF) compliance Certificate valid till December, 2020.
vi. Evidence of Registration on National Database of Federal Contractors, consultants and service providers by submission of Interim Registration Report (IRR)expiring 30th June, 2020 or valid certificate issued by BPP
vii. Sworn affidavit disclosing whether or not any officer of the relevant committees of Nigerian Postal Service or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
viii. Company’s Audited Accounts for the last three (3) years (2017, 2018 and 2019).
ix. Evidence of Financial capability to execute the project by submission of reference letter from reputable Commercial Bank in Nigeria, indicating willingness to guarantee for the project when needed.
x. For Service: Evidence of Firm’s registration with relevant professional body(les):
xi. Company’s Profile with Curriculum Vitae of Key Staff to be deployed for the project including copies of their Academic/Professional qualifications.
xii. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificate and photographs of the projects.
xiii. All documents for submission must be transmitted with a covering/forwarding Letter Head of the company/firms bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone number (preferably GSM NO) and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Documents (SBDs) from the office of the General Manager, Procurement, NIPOST Corporate Headquarters, Room 222, Second
Floor, Garki II, Abuja on evidence of payment of a non-refundable fee of (#10,000.00) Ten
Thousand Naira only per lot, paid into the NIPOST Remita Account in any reputable commercial bank in Nigeria
5. SUBMISSION OF TENDER DOCUMENTS/EOIS
Prospective bidders are to submit bid for each of the Lots desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bids” or “Financial Bids”.
Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to General Manager, Procurement, NIPOST Corporate Headquarters Garki II, Abuja and clearly marked with the name of the project and the Lot number not later than 12.00 noon on Monday, 4th May, 2020.
Interested firms in respect of the EOIs are to submit two (2) bounded copies of their Expression of Interests (EOIs) documents separated by dividers and arranged as indicated above. And submit to the same address above, not later than 12.00 noon on Monday, 6th April, 2020.
Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tenders Box at the Procurement Department.
6. OPENING OF BIDS/EOI DOCUMENTS
The Eois will be opened immediately after the deadline for submission at 12.00 noon on Monday, 6th April 2020, while the Technical Bids in respect of Goods will be opened immediately after the deadline for submission at 12.00 noon on Monday, 4th May, 2020 at the NIPOST Conference Room, Ground Floor, Corporate Headquarters Garki II, Abuja in the presence of bidders or their representatives.
Please ensure that you sign the Bid Submission Register in the office of the General Manager, Procurement, Room 222 2nd Floor, NIPOST Corporate Headquarters, Garki II, Abuja as the Nigerian Postal Service shall not be held liable for misplaced or wrongly submitted bids:
7. GENERAL INFORMATION
a. Eois & Bids must be in English language and signed by an official authorized by the bidder.
b. Eois & Bids submitted after the deadline for submission would be returned un-opened.
c. Bidders should not bid for more than two (2) lots
d. Failure to submit the above stated requirements shall lead to disqualification of Bid/EOIs
e. Notwithstanding the submission by any company, the Nigerian Postal Service is neither committed nor obligated to offer any company or Firm an award in any form of contract or its agency company
f. NIPOST reserves the right to conduct independent inspection of works claimed to have been carried out previously
g. All costs will be borne by the bidders
h. Only shortlisted firms will be contacted at a later date for collection of Request for Proposals
i. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while financial bids of unsuccessful bidders will be returned un-opened;
j. NIPOST is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Signed
MANAGEMENT
