National Council For Arts And Culture – Invitation To Tender And Expression Of Interest (EOI) For The Execution Of 2020 Appropriation (13 Lots)

NATIONAL COUNCIL FOR ARTS AND CULTURE
PLOT 1370 UKPO CLOSE, OFF MUHAMMAD BUHARI WAY, (BY OLD CBN), GARKI II DISTRICT,
P.M.B. 252, GARKI- ABUJA
INVITATION TO TENDER AND EXPRESSION OF INTEREST ( EOI) FOR THE EXECUTION OF 2020 APPROPRIATION

1. INTRODUCTION
1.1 The National Council for Arts and Culture, Abuja is desirous of carrying out the under-listed programmes and projects as contained in its 2020 budget and Zonal Intervention Projects.

1.2 The Council is, therefore, inviting experienced and competent Contractors/Suppliers and Consultants to submit bids for the following programmes:

2. SCOPE OF WORKS AND SERVICES
2.1 CATEGORY A: (PROGRAMMES)

2.2    CATEGORY B: (GOODS)

2.3 CATEGORY C: (CONSULTANCY)

3. ELIGIBILITY REQUIREMENTS
All bidders must meet the following minimum qualifications:
(a) Evidence of Certificate of Incorporation/Registration issued by the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7 where applicable.
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2017, 2018 and 2019) valid till 31st December, 2020.
( c) Evidence of current Pension Compliance Certificate valid till 31st December, 2020
( d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020.
( e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020.
( f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 30th June, 2020 or valid Certificate issued by BPP
( g) Sworn Affidavit disclosing whether or not any officer of the National Council for Arts and Culture or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
( h) Company’s Audited Accounts for the last three (3) years (2017,2018 & 2019);
( i) Evidence of Financial Capability to execute the project by submission of Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
( j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction: COREN, QSRBN, ARCON, CORBON;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
(l) List of Plants/Equipment with proof of Ownership/Lease (where applicable e.g. for Lots: 2,4 and 6).
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
( n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and E-mail Address. The letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Head, Procurement Unit, Directorate Office, Room 2, 1st Floor, National Council for Arts and Culture (NCAC), Plot 1370, Ukpo Close, Off Oro Ago Crescent, 01 Muhammad Buhari Way, (by Old CBN), Garki II, District, Abuja on evidence of payment ol a non-refundable tender fee of N10,000.00 per Lot, paid into the National Council for Arts and Culture’s Remita account in any reputable commercial bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B)
5.1  CATEGORY A & B: Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked a: “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in bigger sealed envelope addressed to the Director General/CEO, National Council for Arts and Culture (NCAC), 1st Floor, Plot 1370 Ukpo Close, Off Oro Ago Crescent, 01 Muhammad Buhari Way, (by Old CBN) Garki II District, Abuja and clearly marked with (the name of the project/programme and Lot Number). Furthermore, the reverse of each sealed envelope should beat the name and address of the bidder and dropped in the designated Tender Box located at Room 2, 1st Floor, Procurement Unit, NCAC Office not later than 12:00 noon on Monday 22, June 2020.

5.2 CATEGORY C: Interested Firms are to submit two (2) bound copied of Expression of Interest (Eol) documents, separated by dividers. The documents should be submitted ii a sealed envelope and addressed to the Director General/CEO, National Council for Art and Culture (NCAC), 1st Floor, Plot 1370 Ukpo Close, Off Oro Ago Crescent, Off Muhammad Buhari Way, (by Old CBN) Garki II District, Abuja and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the Bidder and should be deposited in the Tender Box at the address above, not later than 12.00 noon on Monday, 25 May 2020.

6. OPENING OF TECHNICAL BIDS AND EOI
6.1  The technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 22 June, 2020 in the Board Room, NCAC Office, Abuja, in the presence of bidders or their representatives, while the financial bids will be kept un opened. Please, ensure that you sign the Bid Submission Register in the office of the Head, Procurement Unit, Directorate Office, 1st Floor, National Council for Arts and Culture (NCAC), Plot 1370, Ukpo Close, Off Oro Ago Crescent, Off Muhammad Buhari Way, (by Old CBN), Garki II, District, Abuja, as the National Council for Arts and Culture (NCAC) will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Head of (Procurement)” on e-mail: Ibnmasud65@gmail.com

6.2  Expression of Interest (Eol) documents will be opened immediately after the deadline for the submission at 12.00 noon on Monday, 25 May, 2020, at the Council’s Board Room, 1st Floor in the presence of Bidders or their representatives. Please ensure that you sign the Bid Submission Register at the address stated above, as the Council will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
( c) Bidders should not bid more than two (2) Lots;
( d) All costs will be borne by the bidders;
( e) Category A & B: Only pre-qualified bidders will be contacted at a later date for financial bid opening, while financial bids of un-successful bidders will be returned un-opened.
( f) Category C: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
(g ) The National Council for Arts and Culture (NCAC) is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 20027.

SIGNED
DIRECTOR GENERAL/CEO
NATIONAL COUNCIL FOR ARTS AND CULTURE (NCAC), ABUJA