NATIONAL LIBRARY OF NIGERIA
INVITATION TO TENDER/EXPRESSION OF INTEREST
IMPLEMENTATION OF 2020 CAPITAL PROJECTS
DEADLINE: 10TH AUGUST, 2020
1.0 INTRODUCTION
The National Library of Nigeria in compliance with the provision of the Public Procurement Act 2007, wishes to invite seasoned and qualified contractors to submit bids for the under listed Consultancy and Capital Project as appropriated in the 2020 Appropriation Act.
2.0 SCOPE OF WORKS
CATEGORY A: WORKS
LOT 1A: RE-ROOFING AND RENOVATION OF EXISTING STATE BRANCH
BUILDING IN BENUE.
LOT 1B: FENCING AND RENOVATION OF EXISTING STATE BRANCH
BUILDINGS IN PLATEAU.
LOT 1C: RE-ROOFING AND RENOVATION OF EXISTING STATE BRANCH BUILDINGS IN IMO.
LOT ID: RE-ROOFING AND RENOVATION OF EXISTING STATE BRANCH
BUILDINGS IN 227 H/M LAGOS.
LOT 1E: COMPLETION OF EXTERNAL AND OTHER WORKS AT PROTOTYPE BUILDING IN GOMBE.
LOT 1F: RENOVATION OF EXISTING LIBRARY IN AREA 2, ABUJA.
LOT 1G: RE-ROOFING OF EXISTING STRUCTURE IN ENUGU.
LOT 1H: RENOVATION OF STATE BRANCH BUILDING KANO.
CATEGORY A: GOODS
LOT 2A: PURCHASE OF FOREIGN REFERENCE MATERIALS.
LOT 2B: PURCHASE OF NIGERIAN REFERENCE MATERIALS.
LOT 2C: PURCHASE OF CATALOGING TOOLS.
LOT 2D: PRODUCTION OF NBN (NATIONAL BIBLIOGRAPHY OF NIGERIA).
LOT 2E: PURCHASE OF FOREIGN MONOGRAPHS.
LOT 2F: EQUIPPING OF EXISTING LIBRARY IN AREA 2, ABUJA.
CATEGORY C: SERVICES
LOT 3A: EVENT MANAGER FOR READERSHIP PROMOTION CAMPAIGN.
LOT 3B: SENSITIZATION WORKSHOP FOR AUTHORS AND PUBLISHERS
LOT 3C: PRESERVATION AND CONSERVATION OF HISTORICAL MATERIALS (RESTORATION OF ARCHIVAL MATERIALS & BINDING OF
NEWSPAPERS) SOUTH-WEST ZONE.
LOT 3D: PRESERVATION AND CONSERVATION OF HISTORICAL MATERIALS (RESTORATION OF ARCHIVAL MATERIALS & BINDING OF
NEWSPAPERS) SOUTH-EAST AND SOUTH-SOUTH ZONE.
LOT 3E: PRESERVATION AND CONSERVATION OF HISTORICAL MATERIALS (RESTORATION OF ARCHIVAL MATERIALS & BINDING OF
NEWSPAPERS) NORTH-WEST ZONE.
LOT 3F: PRESERVATIÓN AND CONSERVATION OF HISTORICAL MATERIALS (RESTORATION OF ARCHIVAL MATERIALS & BINDING OF
NEWSPAPERS) NORTH-EAST ZONE.
LOT 3G: PRESERVATION AND CONSERVATION OF HISTORICAL MATERIALS (RESTORATION OF ARCHIVAL MATERIALS & BINDING OF
NEWSPAPERS) NORTH-CENTRAL & ABUJA ZONE.
CATEGORY D: INVITATION FOR EXPRESSION OF INTEREST (EOI) FOR CONSULTANCY SERVICE
National Library of Nigeria invites Consultants with relevant experience to indicate interest in the following:
LOT 4A: RESEARCH AND HUMAN CAPITAL DEVELOPMENT
LOT 4B: DEVELOPMENT OF NATIONAL VIRTUAL LIBRARY SYSTEM FOR
NIGERIA, SUBSCRIPTION TO INTERNET BANDWIDTH AND ONLINE
DATABASE.
LOT 4C: AUTOMATION OF OPERATIONAL PROCESSES IN THE
HEADQUARTERS (ACCOUNTING, PENSION AND HUMAN RESOURCES) AND UPGRADING OF REGISTRY
3.0 ELIGIBILITY REQUIREMENTS
Interested and competent contractors suppliers wishing to carry out the project are required to submit their Company profiles which shall include the following:
i. Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC) including Forms CAC 2 &7,
ii. Evidence of filling Company’s Annual Returns to CAC for Year 2019;
iii. Evidence of Tax Clearance Certificates for the last three (3) years ( 2017, 2018 and 2019) valid till 31″ December, 2020; with minimum average annual turnover of N15 Million or not less than the quoted bid price for LOT IC, ID, 1E, & 1F
iv. Evidence of current Certificate of Compliance by National Pension Commission (PENCOM) valid till 31“ December, 2020;
v. Evidence of current Certificate of Compliance by the Industrial Training Fund (ITF) valid till 31 December, 2020;
vi. Evidence of current Certificate of Compliance by the National Social Insurance Trust Fund (NSITF) valid till 31″ December, 2020;
vii. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/20o20 or valid Certificate issued by BPP.
viii. A Sworn Affidavit stating the following:
- The company is not in receivership or under and /or subject of any form of insolvency or bankruptcy proceedings or subject of any form of winding up
petition or proceedings - The company has no Director/Partner who has been convicted by any court in Nigeria or any other country for criminal offences in relation to fraud or financial impropriety,
- no officer of relevant Committee of National Library of Nigeria or the Bureau of Public Procurement (BPP) is the former or present Director, Shareholder, Partner, or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all
particulars.
ix. Company’s Audited Accounts for the immediate past three (3) years (2017, 2018 & 2019) duly stamped and signed by a reputable Audit firm.
x. Evidence of financial capability to execute the projects by submission of Reference letter from a reputable bank indicating willingness to provide credit facility for the execution of the project when awarded.
xi. Company profile with CV’s of key professionals including photocopies of relevant academic and professional qualifications with attestation of
availability and contact phone numbers (Evidence of registration with the relevant professional regulatory bodies and must possess the current practicing
Licence from their respective regulatory bodies c.g. ARCON, COREN, QSRBN etc.)
xii. Verifiable documentary evidence of at least three (3) similar jobs executed in last five (5) years including Letters of Awards, Job Completion Certificates and Photographs of the similar projects
xiii. List of plants/Equipment with proof of ownership/lcase (where applicable);
xiv. Category D: Evidence of Firm’s registration with relevant professional body(ies);
xv. All documents for submission must be transmitted with a covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS
Interested Contractors are to collect tender documents from the Procurement Unit of the National Library at Plot 274 Sanusi Dantata House, Central Business District, Abuja within the working hours of 9 am – 4 pm, Monday – Friday upon the payment of a non-refundable tender fee of N10, 000.00 per Lot. The payment should be made in favour of FGN-National Library of Nigeria through the remita e-Collection Platform 1000073094. Interested firms for Category D (Expression of Interest) Eol will not pay at this stage until after shortlisting.
5.0 SUBMISSION OF TENDER DOCUMENTS: A-C
Prospective bidders are to submit their documents (Both Technical and Financial) in two separate envelopes clearly marked as “Technical Bid” or “Financial Bid.”
Thereafter, put the two (2) sealed envelopes together in one bigger sealed envelope clearly stating the Project Name and Lot Number at the top right hand corner of the envelope and addressed to:
The National Librarian/Chief Executive Officer,
Attention:
The Head of Procurement Unit;
National Library of Nigeria,
Plot 274 Sanusi Dantata House, Central Business District, Abuja.
i. The documents should be deposited in the Tender Tamper Proof Box at the procurement Unit of National Library of Nigeria on the ground floor, Plot 274 Sanusi Dantata House, Central Business District, Abuja within the working hours of 9am-4pm, Mondays- Fridays.
ii. Company’s name should be written on the reserve side of the envelope
iii. The deadline for submission is 12:00 noon on Monday 31″ August 2020.
6.0 SUBMISSION OF EXPRESSION OF INTEREST (EOI) :
CATEGORY D
Interested firms are to submit two (2) bounded Copies of Expression of Interest (Eol) documents separated by dividers and arrange as indicated above. The documents should be submitted in a sealed envelope and address to the National Librarian/CEO, National Library of Nigeria and clearly mark the (Name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Temper Proof Box not later than 12:00 noon on Monday, 10th August, 2020.
7.0 OPENING OF BID
The opening of the Expression of Interest (Eol) will take immediately after the deadline for submission at 12:00 noon on Monday 10th August, 2020 in the Boardroom of National Library of Nigeria (1″ Floor), Plot 274, Sanusi Dantata House, Central Business District, Abuja. Technical bids opening for Category A-C will commence at the above venue and address immediately after the deadline for the submission at 12:00 noon on Monday 31″ August, 2020. Only relevant professional bodies and CSO are invited to witness the bid opening exercise.
8.0 GENERAL INFORMATION
i.Bids must be in English Language and signed by an official authorised by the bidder
ii. Bids submitted after the deadline for submission would be returned un-opened
iii. Bidders who have worked for the National Library of Nigeria and have a history of poor performance, abandonment, termination, and /or prolonged contract execution period need not apply.
iv. All documents for submission must be properly bound, numbered and duly signed (on each pape) with a well arranged table of content, shall be transmitted with the letter under the company’s LetterHead Paper bearing among others,
the Registration Number (RC)’s Name of Company Directors, Valid Contact, Telephone Numbers, e-mail addresses and physical verifiable office address.
v. Bids opening will be in line with CoVID19 Guidelines;
vi. Standard Bidding Documents can also be collected in Soft copies and Bidders can submit through Post (Courier services)
vii. For Category A-C, Only successful bidders from the Technical Evaluation will be invited for financial bid opening. while the financial bids of unsuccessful bidders will be returned un-opened.
viii. Category D: Only shortlisted firms will be contacted at a later date for collection of Request for Proposals;
ix. Note that tender documents not clearly photocopied will be disqualified.
x. Please, ensure that you sign the Bid Submission Register at the Procurement Unit, Ground Floor of above named address, as the National Library of Nigeria will not held liable for misplaced or wrongly submitted bids. For further enquiries please contact us through our official e-mail: info@nln.gov.ng
xi. Companies and bidders are prohibited from bidding for more than two (2) Lots;
xii. All envelopes must be properly addressed and scaled, any envelope not properly addressed including lot number and project title will be disqualified
xiii. The National Library shall verify any or all the claims made by bidders and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary.
9.0 DISCLAIMER
9.1 This announcement is published for information purpose only and does not constitute an offer by the Tenders board of the National Library of Nigeria to transact the part of the Tenders nor does it constitute a commitment or obligation on the part of the Tenders board to procure concession service.
9:2 The National Library of Nigeria will not be responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation and or the preparation or submission in response to an inquiry
9.3 The National Library of Nigeria is not bound to pre-qualify/shortlist any contractor and reserves the right to annul the selection process at any time without incurring any liabilities in line with section 28 of the Public Procurement Act, 2007.
signed:
National Librarian/Chief Executive Officer,
National Library of Nigeria.
