RURAL ELECTRIFICATION AGENCY (REA)
EXPRESSION OF INTEREST
DEPLOYMENT OF HYBRID MINI-GRIDS, STANDALONE SOLAR HOME SYSTEMS, AND GRID EXTENSION PROJECTS
DEADLINE: 20TH JULY 2020
INTRODUCTION:
The Federal Government of Nigeria through the Rural Electrification Agency (REA) has embarked a rural electrification program which will partly be funded by capital grants provided through th Rural Electrification Fund (REF. In line with Section 88(11) of the Electric Power Sector Reform Act (EPSRA) 2005, the Rural Electrification Agency (REA) hereby invites reputable and interested renewable energy developers to submit Expression of Interest (Eol) for the second call of the Rural Electrification Fund (REF) Grant (2020), to support the deployment of Hybrid Mini-grids, Standalone Solar Home Systems, and Grid extension projects, towards accelerating access to electricity to rural and underserved areas across Nigeria.
SCOPE OF WORK
LOT 001 NORTH-CENTRAL GEOPOLITICAL ZONE
SUB-LOT A
DESIGN, CONSTRUCTION, COMMISSIONING, OPERATION AND MAINTENANCE OF ISOLATED MINI-GRIDS BELOW IMW IN NORTH CENTRAL GEOPOLITICAL ZONE DESIGN, CONSTRUCTION COMMISSIONING, OPERATION AND MAINTENANCE OF INTERCONNECTED MINI-GRIDS BELOW IMW IN NORTH-CENTRAL GEOPOLITICAL ZONE.
SUB-LOT B
DESIGN, CONSTRUCTION, COMMISSIONING, OPERATION AND MAINTENANCE OF ISOLATED MINI-GRIDS BELOW IMW IN NORTH CENTRAL GEOPOLITICAL ZONE DESIGN, CONSTRUCTION COMMISSIONING, OPERATION AND MAINTENANCE OF INTERCONNECTED MINI-GRIDS BELOW IMW IN NORTH-CENTRAL GEOPOLITICAL ZONE.
SUB-LOT C
DESIGN, SUPPLY. INSTALLATION, OPERATION, AND MAINTENANCE OF STANDALONE/SOLAR HOME SYSTEMS FOR RESIDENTIAL AND PRODUCTIVE USES (SOLAR WELDING, SOLAR KIOSK, ETC.) IN NORTH CENTRAL GEOPOLITICAL ZONE.
SUB-LOT D
DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF GRID EXTENSION PROJECT UNDER A PARTNERSHIP WITH ANY DISTRIBUTION COMPANY USING A SUSTAINABLE BUSINESS MODEL IN NORTH-CENTRAL GEOPOLITICAL ZONE.
LOT 002 NORTH-EAST GEOPOLITICAL ZONE
SUB-LOT A
DESIGN, CONSTRUCTION, COMMISSIONING, OPERATION AND MAINTENANCE OF ISOLATED MINI-GRIDS BELOW IMW IN NORTH EAST GEOPOLITICAL ZONE.
SUB-LOT B
DESIGN, CONSTRUCTION, COMMISSIONING, OPERATION AND MAINTENANCE OF INTERCONNECTED MINI-GRIDS BELOW IMWIN NORTH-EAST GEOPOLITICAL ZONE.
SUB-LOT C
DESIGN, SUPPLY, INSTALLATION, OPERATION, AND MAINTENANCE OF STANDALONE/SOLAR HOME SYSTEMS FOR RESIDENTIAL AND PRODUCTIVE USES (SOLAR WELDING, SOLAR KIOSK, ETC.) IN NORTH EAST GEOPOLITICAL ZONE.
SUB-LOT D
DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF GRID EXTENSION PROJECT UNDER A PARTNERSHIP WITH ANY DISTRIBUTION COMPANY USING A SUSTAINABLE BUSINESS MODEL IN NORTH-EAST GEOPOLITICAL ZONE.
LOT 003 NORTH-WEST GEOPOLITICAL ZONE
SUB-LOT A
DESIGN, CONSTRUCTION COMMISSIONING, OPERATION AND MAINTENANCE OF ISOLATED MINI-GRIDS BELOW MW IN NORTH WEST GEOPOLITICAL ZONE.
SUB-LOT B
DESIGN, CONSTRUCTION COMMISSIONING, OPERATION AND MAINTENANCE OF INTERCONNECTED MINI-GRIDS BELOW IMW IN NORTH-WEST GEOPOLITICAL ZONE.
SUB-LOT C
DESIGN, SUPPLY, INSTALLATION, OPERATION, AND MAINTENANCE OF STANDALONE/SOLAR HOME SYSTEMS FOR RESIDENTIAL AND PRODUCTIVE USES SOLAR WELDING. SOLAR KIOSK, ETC.) IN NORTH WEST GEOPOLITICAL ZONE.
SUB-LOT D
DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF GRID EXTENSION PROJECT UNDER A PARTNERSHIP WITH ANY DISTRIBUTION COMPANY USING A SUSTAINABLE BUSINESS MODEL IN NORTH-WEST GEOPOLITICAL ZONE.
LOT 004 SOUTH-EAST GEOPOLITICAL ZONE
SUB-LOT A
DESIGN, CONSTRUCTION, COMMISSIONING, OPERATION AND MAINTENANCE OF ISOLATED MINI-GRIDS BELOW IMW IN SOUTH EAST GEOPOLITICAL ZONE.
SUB-LOT B
DESIGN, CONSTRUCTION COMMISSIONING. OPERATION AND MAINTENANCE OF INTERCONNECTED MINI-GRIDS BELOW IMW IN SOUTH-EAST GEOPOLITICAL ZONE.
SUB-LOT C
DESIGN, SUPPLY, INSTALLATION, OPERATION, AND MAINTENANCE OF STANDALONE/SOLAR HOME SYSTEMS FOR RESIDENTIAL AND PRODUCTIVE USES (SOLAR WELDING, SOLAR KIOSK, ETC.) IN SOUTH EAST GEOPOLITICAL ZONE.
SUB-LOT D
DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF GRID EXTENSION PROJECT UNDER A PARTNERSHIP WITH ANY DISTRIBUTION COMPANY USING A SUSTAINABLE BUSINESS MODEL IN SOUTH-EAST GEOPOLITICAL ZONE.
LOT 005 SOUTH-WEST GEOPOLITICAL ZONE
SUB-LOT A
DESIGN, CONSTRUCTION, COMMISSIONING, OPERATION AND MAINTENANCE OF ISOLATED MINI-GRIDS BELOW MW IN SOUTH WEST GEOPOLITICAL ZONE.
SUB-LOT B
DESIGN, CONSTRUCTION, COMMISSIONING, OPERATION AND MAINTENANCE OF INTERCONNECTED MINI-GRIDS BELOW IMW IN SOUTH-WEST GEOPOLITICAL ZONE.
SUB-LOT C
DESIGN, SUPPLY, INSTALLATION, OPERATION, AND MAINTENANCE STANDALONE/SOLAR HOME SYSTEMS FOR RESIDENTIAL ND PRODUCTIVE USES (SOLAR WELDING, SOLAR KIOSK, ETC.) IN SOUTH WEST GEOPOLITICAL ZONE.
SUB-LOT D
DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF GRID EXTENSION PROJECT UNDER A PARTNERSHIP WITH ANY DISTRIBUTION COMPANY USING A SUSTAINABLE BUSINESS MODEL IN SOUTH-WEST GEOPOLITICAL ZONE.
LOT 006 SOUTH-SOUTH GEOPOLITICAL ZONE
SUB-LOT A
DESIGN, CONSTRUCTION, COMMISSIONING, OPERATION AND MAINTENANCE OF ISOLATED MINI-GRIDS BELOW IMW IN SOUTH SOUTH GEOPOLITICAL ZONE.
SUB-LOT B
DESIGN, CONSTRUCTION COMMISSIONING, OPERATION AND MAINTENANCE OF INTERCONNECTED MINI-GRIDS BELOW IMW IN SOUTH-SOUTH GEOPOLITICAL ZONE.
SUB-LOT C
DESIGN, SUPPLY, INSTALLATION, OPERATION, AND MAINTENANCE OF STANDALONE/SOLAR HOME SYSTEMS FOR RESIDENTIAL AND PRODUCTIVE USES (SOLAR WELDING, SOLAR KIOSK, ETC.) IN SOUTH SOUTH GEOPOLITICAL ZONE.
SUB-LOT D
DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF GRID EXTENSION PROJECT UNDER A PARTNERSHIP WITH ANY DISTRIBUTION COMPANY USING A SUSTAINABLE BUSINESS MODEL IN SOUTH-SOUTH GEOPOLITICAL ZONE.
The aforementioned projects are to be operated on a commercial Public-Private-Partnership arrangement, based on sustainable business models in remote rural and underserved communities in Nigeria, where such project(s) would have been economically unviable without this intervention
ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit genuine copies of the following documents as proof of their eligibility:
i. Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC) including copies of forms CAC 1.1 or CO2 and C07 attached,
ii. Evidence of Company Income Tax Clearance Certificate for the last three years 201720182019 expiring 31st December 2020,
iii. Evidence of current Pension Compliance Certificate valid until 31st December 2020:
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid until 31st December 2020, Current Nigerian Social Insurance Trust Fund (NSITF) Compliance Certificate valid until 31st December 2020:
v. Evidence of registration on the National Data Base of Federal project developers, consultants and service providers by submission of Interim Registration Report (IRR) expiring on 30th July 2020 or valid Certificate issued by the Bureau of Public Procurement;
vi. Sworn Affidavit:
-Disclosing whether or not any officer of the relevant committees of Rural Electrification Agency or the Bureau of Public Procurement is a former or present Director, stakeholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars:
– That the company is presently NOT in receivership or subject to any form of insolvency or bankruptcy or winding up petition or proceedings:
– That no Director of the company has ever been convicted in any country of any criminal offense bordering on fraud or financial impropriety:
viii. Current valid NEMSA License for project developers in the Electric Power Sector issued by the National Electricity Management Services Agency (NEMSA):
ix. Evidence of Financial capability to execute the project by submission of reference letter and statement of account from a reputable commercial bank in Nigeria, indicating a willingness to provide credit facility for the execution of the project when needed,
x. Attach the last 3 years audited account 20172018 and 2019) and statement of account for the immediate past six (6) months (February 2020-July 2020)
xi. Evidence of ownership or lease of relevant equipment for execution of Rural Electrification project c.g. Side Drop Crane. Pick Up Van, Test Equipment, etc.
+(Please attach proof of ownership or lease agreement where applicable).
xii. Duly executed Power of attorney or Board Resolution authorising a designated officer of the company to act as a representative and to bind the company by signing all bids, contract agreement, and other documents with REA on behalf of the company, duly signed by the chairman and secretary
xiii. Company’s profile including evidence that one of the key personnel of the company is a COREN registered Electrical Engineer.
xiv. Evidence that all documents for submission were transmitted with a covering forwarding letter on the company’s letter Head paper, bearing among other things the Registration Number (RC) as issued by Corporate Affairs Commission (CAC). Contact Address, Telephone Number (Preferable GSM No.) and Email Address. The Letterhead Paper must indicate the names and Nationalities of Directors of the company at the bottom of the page duly signed by the authorized person of the company
xv. For Sub-Lots A: Isolated Mini-Grids must provide the following additional evidence:
- Verifiable documentary evidence of projects of similar nature executed and operational (at least for the last 6 months), a solar hybrid mini-grid with a minimum capacity of 30 kWh in Nigeria, within the last 5 years (Please attach letters of award, completion certificate and letter of comfort from the community to be verified by the Agency).
- That they are an Original Equipment Manufacturer (OEM) or an accredited agent of an OEM of solar products.
For Sub-Lots A: Isolated Mini-Grids must provide the following additional evidence: Verifiable documentary evidence of projects of similar nature executed and operational (at least for the last 6 months), a solar hybrid mini-grid with a minimum capacity of 30 kWh in Nigeria, within the last 5 years (Please attach letters of award, completion certificate and letter of comfort from the community to be verified by the Agency).
That they are an Original Equipment Manufacturer (OEM) or an accredited agent of an OEM of solar products.
For Sub-Lot B: Interconnected Mini-Grids must provide the following additional evidence Verifiable documentary evidence of projects of similar nature executed and operational (at least for last 6 months), a solar hybrid mini-grid with a minimum capacity of 30 kWh in Nigeria, within the last 5 year (Please attach letters of award completion certificate and letter of comfort from the community to be verified by the Agency). That they are an Original Equipment Manufacturer (OEM) or an accredited agent of an OEM of solar products A letter of intent from the Disco region covered under the proposed project. (Required for RIP)
For Sub-Lots C: Supply of Solar Home Systems must provide the following additional evidence:
Evidence of previous experience in the supply and installation of Solar Home Systems in at least two communities in Nigeria which are currently working (letter of comfort from the community to be provided and verified by the Agency)
Technical qualities of SHS products such as solar panels, inverters, charge controllers, eye, and accompanying manufacturer certifications e. (ISO 9000 for Quality Management)
For Sub-Lots D:Grid Extension Projects must provide the following additional evidence:
A Memorandum of Understanding (MoU)/Letter of Intent from the Disco region covered under the proposed project(Required at RIP Stage) Evidence of experience in executing and operating ayrid extension project under a partnership with any distribution company
In Case of Joint ventures or consortium: parties involved must submit all the eligibility requirements as listed above.
All All parties must submit a board resolution authorizing the consortium or joint venture
SUBMISSION OF TECHNICAL BIDS
Interested applicants shall submit 3 (three) spiral bound hard copies i.e.one Original and two duplicate copies in A4 size papers, together with one soft copy in CD or Flash Drive expression of interest, all of which should be enclosed in a scaled large envelope. The envelope shall be marked at the top left comer with “Expression of Interest for REF Call 2 Grant with the preferred Lots & Sub-los. Bids not spiral bound or bids that are stapled may be rejected. Bids should be addressed to:
The Managing Director/CEO
Rural Electrification Agency Corporate Headquarters,
22. Freetown Street,
Wuse 2, Abuja.
The reverse side of all the envelopes used must bear the BIDDER’S NAME and address as well as the authorized contact person’s phone number (All written out in capital letters) Additionally, interested applicants are also to submit soft copies of their Eol with accompanying scanned documents via email to ref.submissionsreagov.ng as PDF files et exceeding a total of 20 MB in size. Please enter “Your Company Name – EOI-REF Call 2 GRANT in the subject line. Please attach all documents in single email.
Submission deadline for Expression of Interest documents for all Lots is noon on Monday, 20th July 2020 Documents received after the above deadline shall be rejected and returned unopened to the bidders who submitted them.
IMPORTANT GENERAL INFORMATION
i. Bids must be in English Language and signed by an official authorized by the bidder Each bidder is permitted to submit a technical bid for a maximum of TWO SUBPLOTS.
ii. Any bidder discovered to have submitted for more than two (2) lots in total shall be disqualified.
iii. Pre-qualified bidders will be invited at a later date for the financial stage and bidder’s workshop:
iv. Companies found to be related or which have the same directors or personnel shall be disqualified:
v. Failure to adhere to the instructions in the FGN Standard Bidding Documents adopted for this Procurement shall result in disqualification.
vi. It is mandatory to complete all the relevant Sections of the Bidding Documents
vii. Project developers with a history of abandonment non-completion of rural electrification projects other government contracts shall be disqualified Submission of fake documents in support of a bid may lead to prosecution as all documents received shall be referred to the issuing authorities and/or security agencies for verification.
viii. Because of the Covid-19 pandemic that is currently ravaging the country, bidders are to note the following:
For the collection of bidding documents, only Ten (10) bidders will be allowed to enter into the Agency’s premises at a time REA may not be able to entertain large numbers of people during the bid opening as such, only bidders that come early will be allowed to witness the bid opening process.
However, we will make available video coverage of the exercise for interested bidders based on request. We will as well ensure that relevant Civil Society Organizations/NGO’s and One Executive from the Renewable Energy Association of Nigeria (REAN) are present to observe the exercise in compliance with Section 19 of the PPA, 2007.
ix. Bidders should note that due to the COVID-19 pandemic, the dates for closing opening of bids are subject to change.
x. Bidders should also note that the guidelines put in place by the Presidential Task Force (PTF) on COVID – 19 shall be strictly adhered to. This includes the use of face mask, hand sanitizer, and the enforcement of social distancing.
ENQUIRIES
All inquiries and request for clarification regarding this publication may be directed to:
Director Procurement Rural Electrification Agency,
Corporate Headquarters,
22 Freetown Street,
Wuse 2, Abuja.
