REQUEST FOR PROPOSAL FOR THE MAINTENANCE OF INSTALLED IP SURVEILLANCE SYSTEM AT FIRS REVENUE HOUSE LOT 1-3
DEADLINE: 17TH SEPTEMBER, 2020
1. BACKGROUND
The FEDERAL INLAND REVENUE SERVICE (FIRS) of Nigeria is a semi-autonomous agency established in 1943 to collect tax on behalf of the Federal Government of Nigeria. Its vision is to deliver quality service to taxpayers in partnership with other stakeholders and make taxation the pivot of national development. Its mission is to operate an efficient and transparent tax system that optimizes tax revenue collection and voluntary compliance. FIRS has its headquarters at the Revenue House, which is located in Wuse Zone 5, Abuja. In order to ensure an effective and efficient security system, the Service desires to maintain its IP surveillance system to avoid security bridge of its business environment.
2. OBJECTIVE OF THE ASSIGNMENT:
The objective of this project is to ensure that, the FIRS offices (Revenue House, Annex 1, Annex 2-4) IP Surveillance Systems are working perfectly, without any downtime.
3. DURATION OF THE ASSIGNMENT:
The duration of this engagement is twelve (12) months.
4. SCOPE OF THE REQUIRED SERVICES:
The Scope of work shall include the annual maintenance contract of
the IP Surveillance system in the following lots, also find detailed scope of work in the tender document being provided:
- LOT1: ANNUAL MAINTENANCE OF IP SURVEILLANCE SYSTEM AT REVENUE HOUSE
- LOT 2: ANNUAL MAINTENANCE OF IP SURVEILLANCE SYSTEM AT REVENUE HOUSE ANNEX1
- LOT 3: ANNUAL MAINTENANCE OF IP SURVEILLANCE SYSTEM AT REVENUE HOUSE ANNEX 2-4.
5. MINIMUM QUALIFICATION/EXPERIENCE REQUIREMENT:
The firm to execute the contract shall have extensive knowledge and experience in performing similar jobs. The consultant shall also possess at least five (5 years) experience in working in the Nigerian public sector and permanent presence in FCT. In specific terms, the following should be submitted in support of the application;
i. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7.
ii. Evidence of Tax Clearance Certificate for the last three (3) years valid till December, 2020.
iii. Evidence of current Pensions Compliance Certificate valid till 31st December, 2020.
iv. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020.
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020.
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2020 or valid Certificate issued by BPP.
vii. Evidence of Firm’s registration with relevant professional body and certification. e.g Oracle, CISCO, COREN, NCS, NCP etc
viii. Sworn affidavit stating:
whether or not any officer of FIRS or BPP is a former or present director, shareholder or has any pecuniary interest in the company/firm and confirming that all information provided are true and correct in all particulars.
A sworn affidavit that the company is not in receivership or financially/Legally Encumbered.
A sworn affidavit that the company is not a replacement for a hitherto tax defaulting company.
iv. Accompanying sworn affidavit of disclosure; to disclose clearly if any of the officers (or related person) of the Federal Inland Revenue Service (FIRS) or Bureau for Public Procurement is a former or present Director of the company and that the company does not have any Director who has been convicted in any country for any criminal offence relating to fraud or financial impropriety.
ix. Company Profile with the Curriculum vitea of key Staff to be deployed for the project, including copies of their Academic/Professional qualifications.
x. Verifiable documentary evidence of at least three (3) jobs executed in the last five (5) years including Letter of awards, Job completion certificate, etc.
xi. Evidence of Original Equipment Manufacturer (OEM) authorization.
xii. All documents for submission must be transmitted with a covering/Forwarding letter under the Company’s/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by Corporate Affairs Commission (CAC), Contact Address, Telephone number (preferably GSM No.) and e-mail address. The Letter Head Paper must have bear the Names and Nationalities of the Directors of the company at the bottom of the page duly signed by the authorized officer of the firm.
OTHER REQUIREMENTS
- Qualifications of staff, particularly key personnel and especially the project manager; key personnel’s level of involvement in performing related work cited in “Qualifications of the Firm” section; logic of project organization; adequacy of labour commitment; concurrence in the restrictions on changes in key personnel.
- Work plan
- Depth of the Service Provider to understand the FIRS’ requirements and overall quality of work plan; logic, clarity and specificity of work plan; ability to meet the project deadline; reasonableness of proposed schedule; utility of suggested technical or procedural innovations.
- Detail of works that shall be carried out in each equipment/accessory during the preventive maintenance
- Implementation Plan
- Timelines showing tasks and completion period using Microsoft Project
5. COLLECTION OF TENDER DOCUMENTS:
Tender documents can be collected, after showing copy of treasury receipt, from FIRS Treasury Operations Office (TOO) as an evidence of payment of non-refundable fee of N1,000.00 per lot, credited to FIRS Tender account with CBN via remita from 17th August 2020 to 17th September, 2020 (Except on weekends and public holidays) from the address stated below (#6).
6. SUBMISSION OF TENDER DOCUMENT:
Prospective companies are required to submit one copy of their bid documents (hand delivery, NOT by courier) in a sealed envelope (the envelop should bear the vendor’s name and address on the reverse side) and clearly marked “REQUEST FOR PROPOSAL FOR THE MAINTENANCE OF INSTALLED IP SURVEILLANCE SYSTEM AT FIRS REVENUE HOUSE IN THE LOT YOU ARE BIDDING FOR, RFP documents are to be registered and thereafter dropped in the designated box at the address below:
Office of The Director, Procurement Department,
Federal Inland Revenue Service, Revenue House, Annex 3, (Room 003),
14 Sokode Crescent, Off Michael Okpara Street, Wuse Zone 5, Abuja.
The submission of tender documents shall be on or before 28th August, 2020 during working hours of 9.00am – 4.00pm except on weekends and public holidays. Any document submitted after this deadline of 12.00pm 17th September, 2020 shall be rejected.
7. OPENING OF TENDER DOCUMENT:
Documents received will be publicly opened by 12:00 pm prompt on 17th September, 2020 at the address above in the presence of the company representatives who wish to witness the opening.
9. For all enquiries, please call 08074983355 or e-mail: firsprocurement@firs.gov.ng.
10. GENERAL INFORMATION
RfP must be in English Language and signed by an official authorized by the bidder.
RfP submitted after the deadline for submission would be returned un-opended;
Where by law, your company is exempted from PENCOM AND ITF, court affidavit should be provided to that effect
All cost will be borne by the bidders;
FIRS is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007.
11. DISCLAIMER:
Submission of tender does not commit FIRS to awarding contracts to a tenderer.
The Federal Inland Revenue Service reserves the right to verify claims made by any contractor, suppliers or service providers.
Tendering with false documents shall lead to exclusion from the Tendering/Evaluation process and reported to the relevant authority.
Secretary
FIRS Tenders Board,
For; Executive Chairman,
Federal Inland Revenue Service
