Kaduna State Universal Basic Education Board (KADSUBEB)-Invitation To Tender For Years 2017, 2018 & 2019 UBEC/SUBEB Intervention Projects (6 Lots)

THE GOVERNMENT OF KADUNA STATE
INVITATION TO TENDER FOR YEARS 2017, 2018 & 2019 UBEC/SUBEB INTERVENTION PROJECTS
DEADLINE: 28TH SEPTEMBER, 2020

A. INTRODUCTION
I. The Kaduna State Government, through the Kaduna State Universal Basic Education Board (KADSUBEB) is desirous of implementing its Year 2017, 2018 & 2019 Intervention Projects which are fully funded and cash-backed jointly by UBEC and the Kaduna State Government.

ii. Further to this, and in compliance with the Public Procurement Act 2007 and the Kaduna State Public Procurement Law 2016, KADSUBEB wishes to invite interested registered, competent, and reputable contractors to prequalify and tender for the following Project Packages and Lots:

The detailed breakdown of the lots and packages are at in the lower part of this Invitation to Tender.
B. ELIGIBILITY REQUIREMENTS
i. Interested companies are hereby invited to tender for the above-listed Project Packages.
ii. Tenders must be accompanied with the following eligibility and qualification information/documentation to demonstrate possession of the human,
technical and financial capacity required to carry out the Project Package tendered for: –
a. Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and Form CAC7.
b. Tax Clearance Certificate for the last three (3) years valid till 31st December 2020, with minimum average annual turnover as follows: –
· Package A – N70 million
· Packages B & C – N25 million
· Package D – N50 million
· Packages E & F – N10 million
c. Evidence of current Pension Compliance Certificate valid till 31st December 2020.
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2020.
e. Evidence of current Nigerian Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2020.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report
(IRR) expiring on 1st January 2021 or valid certificate issued by BPP.
g. Evidence of registration with Kaduna State Public Procurement Authority valid till 31st December 2020.
h. Evidence of registration with Kaduna State Ministry of Business Innovation & Technology valid till 31st December 2020.
i. Company’s audited accounts for the last three years (2017, 2018 & 2019).
j. Verifiable evidence of having executed at least three (3) projects of a nature and complexity similar to the proposed work in the last five (5) years, including
award letters, completion certificates and/or photographs of the project, accompanied by full client contact information and authorization for SUBEB to
seek references.
k. Evidence of financial capability to execute the project including reference letter from a licensed reputable commercial bank indicating willingness to
provide credit facility for the execution of the project when needed.
l. List of plant/equipment available for deployment on the project with evidence of ownership/lease (MOU or receipt or invoice of purchase).
m. Company profile with complete curriculum vitae of key staff to be deployed on the project, detailing their experience and expertise relevant to the
assignment, current contact information (telephone nos., email address), and copies of academic qualifications, professional registration certificates and
current practice licenses.
n. High court affidavit deposed as below described and properly addressed to Kaduna SUBEB (any Affidavit that predates this advert or addressed to other
organizations will be rejected):
– disclosing whether or not any officer of Kaduna State Basic Education Board, Kaduna State Public Procurement Agency or the project consultants is a
former or present Director, Shareholder or has any pecuniary interest in the Tenderer and attesting that all information presented in its bids are true and
correct in all particulars;
– affirming that none of the directors of the firm has been convicted of any criminal offence relating to fraud, financial impropriety, falsification or acts
similar in nature and to state that all documents used for this bidding are genuine;
– affirming that the Tenderer is not subject to any claims, arbitration or other litigation cases OR all claims, arbitration or other litigation cases have been
satisfactorily resolved, and if not, they shall have no serious negative impact on the financial capacity of the Tenderer; and
– affirming that the Tenderer has not been declared ineligible for public financed contracts by the Federal Government of Nigeria or the Kaduna State
Government.

C. COLLECTION OF TENDER DOCUMENTS
I. Interested companies may collect Tender Documents from the Project Monitoring Department, Kaduna State Universal Basic Education Board, 79A
Tafawa Balewa Way, Kaduna, between the hours of 09:00am – 5:00pm during weekdays (Monday – Friday) upon payment of non-refundable tender fee
as indicated per lot into Kaduna State Government Polaris Bank, Account No: 1790220190.
ii. Tenderers are permitted to submit tenders for TWO (2) LOTS only.

D. PREPARATION OF TENDERS
i. Tender submissions are required to be BOTH Technical and Financial Tender.
ii. Technical Tender and Financial Tenders must be prepared and packaged exactly as prescribed in the Instructions to Tenderers contained in the Tender
Documents.
iii. Tenderers’ submissions must be brief and contain only items listed above and any other information or documentation specified in the Instructions to
Tenderers. Inclusion of unrequested additional information or documentation will not earn additional marks.
iv. Tenders must be submitted with a covering letter in the format provided in the Tender Documents. The covering letter must be under the company’s
letterhead paper, bearing, among others, the registration number (RC) as issued by Corporate Affairs Commission (CAC), telephone number, email and
contact address.
v. Covering letters must be addressed to the Executive Chairman, Kaduna State Universal Basic Education Board, 79A Tafawa Balewa Way, Kaduna,
Kaduna State, Nigeria. The company’s letter headed paper must bear the names and nationalities of the directors of the company at the bottom of the
page, duly signed by an authorized officer of the firm.
vi. Any Tender that does not comply with the above requirements or substantially deviates from the requirements specified in the Instructions to Tenderers
will be rejected.
vii. Kaduna SUBEB will not be liable for any failure or disqualification arising from the submission of an incorrectly prepared Tender or provision of incorrect or
illegible information/documentation.
E. SUBMISSION OF TENDERS
I. Tenderers are to submit Two (2) Copies each (One (1) Original and One (1) Photocopy) of their Technical and Financialtenders for the desired Project
Package & Lot.
ii. Tenders are to be deposited in the Tender Control Box at the Boardroom, Kaduna State Universal Basic Education Board, 79A Tafawa Balewa Way,
th Kaduna, Kaduna State, Nigeria on or before 12:00 pm (mid-day) of Monday 28 September 2020 (i.e. 4 weeks from the date of this advertisement).
iii. Tenders must be labelled, packaged & sealed exactly as prescribed in the Instructions to Tenderers. Any Tender that is improperly labelled, packaged &
sealed may be rejected.
iv. Tenderers are to ensure their Tenders are properly entered in the Tenders Registry.
v. Tenders submitted after the deadline for submission will be returned unopened.
vi. All costs related to the preparation and submission of Tenders will be borne by Tenderers.
vii. Kaduna SUBEB shall verify any or all documents and claims made by Tenderers and shall disqualify any Tenderer whose claims are found to be false.
viii. Kaduna SUBEB will not be liable for any misplaced, improperly submitted and/or unregistered Tender.

F. OPENING OF TECHNICAL TENDERS
i. Technical Tenders only shall be opened immediately after the deadline for submission, i.e. at 12:00pm (mid-day) on Monday 28 September 2020 at the
Boardroom, Kaduna State Universal Basic Education Board, 79A Tafawa Balewa Way, Kaduna, Kaduna State, Nigeria, while Financial Tenders will remain sealed.
ii. Tenderers whose Technical Tenders pass technical evaluation will be contacted at a later date for opening of Financial Tenders.
iii. Financial Tenders of Tenderers whose Technical Tenders were unsuccessful will be returned unopened.
iv. Tenderers are advised to look out for the results of the Technical Tender exercise through text messages to the telephone numbers provided, Kaduna
SUBEB notice boards and the KDSG website.
v. Due to the COVID-19 Guidelines on large gatherings, the Opening of Technical Tenders shall be by Invitation ONLY. Invitation Letters shall be sent to select
representatives of Contractors, EFCC, ICPC, relevant Civil Society Organizations, Non-Governmental Organizations, etc.
vi. Kaduna SUBEB is not bound to award a contract to any Tenderer and reserves the right to annul the procurement process at any time without incurring any
liabilities.

G. CLARIFICATION
i. Tenderers requiring clarification and/or additional information on anything contained in this advertisement or on any matter regarding the preparation
and submission of Tenders may direct such to the following: The Executive Chairman (Attention: Permanent Member, Project Management), Kaduna
State Universal Basic Education Board, 79A Tafawa Balewa Way, Kaduna, Kaduna State, Nigeria; Phone: +2349026377773; Email: subeb@kdsg.gov.ng
ii. Any request must however be in writing, and delivered by hand, registered post or email no later than 5 days before the latest date for submission of Tenders.

Signed:
Executive Chairman
Kaduna State Universal Basic Education Board