FEDERAL REPUBLIC OF NIGERIA
FEDERAL MINISTRY OF COMMUNICATIONS AND DIGITAL ECONOMY
NIGERIAN POSTAL SERVICE (NIPOST)
GARKI II, ABUJA
PREQUALIFICATION AND EXPRESSION OF INTEREST
DEADLINE: 12TH OCTOBER, 2020
1.0 The Nigerian Postal Service (NIPOST), Garki II, Abuja wishes to undertake the Procurement of Works, Goods and Services in the implementation of its year 2020 Budget in compliance with the Public Procurement Act, 2007, NIPOST invites interested, competent and reputable Contractors, Consultants and Service Providers with relevant experience and good track records to participate in the prequalification/Expression of Interest of the Organization.
2.0 SCOPE OF WORK:-
The general scope of the Projects/Programmes are as follows:-
2.1 CATEGORY A-WORKS
| LOT NO | CATEGORY A (WORKS) | LOCATION |
| Lot 1 | Design And Construction, Remodelling, Renovation, Partitioning, Tiling, Painting, Plumbing Works, Electrical Works And Rehabilitation Of Post Office Buildings | VARIOUS |
| Lot 2 | Repair Of Roof Leakages, Roof Reconstruction And Maintenance Of Buildings | VARIOUS |
| Lot 3 | Provision Of Land Cabling , Electrical Installations | VARIOUS |
| Lot 4 | Supply And Installation Of Solar Power | VARIOUS |
| Lot 5 | Maintenance Of Security Surveillance Equipment, Security And Safety Equipment, Access Control, Firesmoke Detector And Fire Extinguisher | VARIOUS |
| Lot 6 | Supply And Installation Of Transformers And Power Inverters Maintenance Of Plant, Furniture And Equipments | VARIOUS |
| Lot 7 | Fencing, Fence Reconstruction, Construction Of Retaining Walls And Ramps And Flood Control At Post Offices Premises | VARIOUS |
| Lot 8 | Construction of bore hole, drainage at post office premises | VARIOUS |
| Lot 9 | Completion of abandoned post offices | VARIOUS |
| Lot 10 | Redevelopment of existing viable post offices premises/buildings | VARIOUS |
| Lot 11 | Maintenance of vehicles office equipment computers etc | VARIOUS |
| Lot 12 | Land surveying, registration/document etc | VARIOUS |
2.2 CATEGORY B (GOODS)
LOT NO CATEGORY B (GOODS) LOCATION Lot 13 Procurement of operational and utility vehicles, motorcycles tricycles and their spare, parts VARIOUS Lot 14 Procurement of tyres, tubes, batteries etc VARIOUS Lot 15 Procurement Of Air-Conditioners, Refrigerators, Photocopiers, Filling Cabinets, Fire Proof Safes, Digital Weighing Scales, And Other Accessories VARIOUS Lot 16 Procurement Of Computers, Computer Accessories, Servers, Tablets, Ups, Etc Lot 17 Procurements of Generator Plants, Workshop Plants And Machineries, Machine And Generator Spare Parts, Transformers, Power Inverters. VARIOUS Lot 18 Procurement Of Office Furniture And Fittings VARIOUS Lot 19 Procurement Of General Postal Equipments Small Tools Etc Lot 20 Printing Of Postal Books, Forms And Receipts VARIOUS Lot 21 Procurement of mail bags. Postmen pouches etc VARIOUS Lot 22 Procurement Of Stationeries And Office Materials Generally VARIOUS Lot 23 Procurement Of Medical Supplies VARIOUS Lot 24 Maintenance And Installations of Security Surveillances Equipment Etc VARIOUS
2.3 CATEGORY C (SERVICES)
LOT NO CATEGORY C (CONSULTANCY SERVICES) LOCATION Lot 25 Engagement of external auditors ABUJA Lot 26 Engagement of external solicitors ABUJA Lot 27 Procurement of information communication technology licenses from genuine service provider ABUJA Lot 28 Engagement for the development and deployment of solutions, softwares, applications and programmers ABUJA Lot 29 Engagement for the provision of internet access and bandwidth VARIOUS Lot 30 Architecture engineering and quantity surveying consulting services VARIOUS Lot 31 Engagement of postcode consultants ABUJA Lot 32 Mail conveyances services VARIOUS Lot 33 Asset valuation facility management etc ABUJA
3.0 ELIGIBILITY CRITERIA:-
(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7. Failure to attach forms CAC2 and CAC7 shall lead to disqualification. Business Name is acceptable for Category C; (b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all Partners in case of Business Name) for the last three (3) years (2017, 2018, 2019) valid till 31 December 2020;
(c) Evidence of current Pension Compliance Certificate valid till 31 December 2020
(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31 December 2020;
(e) Evidence of current Nigerian Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December 2020;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of interim Registration Report (IRR) expiring on 31st December 2020 or valid Certificate issued by BPP;
(g) Sworn affidavit disclosing whether or not any officer of relevant committees of the Nigerian Postal Service or Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(h) Company’s Audited Accounts for the last three (3) years – (2017, 2018,2019);
(i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable Commercial Bank in Nigeria; indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, Job Completion Certificates and photographs of the projects;
(l) List of Plants/Equipment with proof of Ownership/Lease (where applicable);
(m) Category C: Evidence of Firm’s current registration with relevant professional bodies such as NITDA, CPN, ICAN, NBA etc.;
(n) For External Audit: Evidence of current registration with Financial Reporting Council of Nigeria;
(o) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;
(p) For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs)
(q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV Partner);
(r) All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (preferably GSM No.), and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm. Failure to provide any of these information may lead to disqualification.
4.0 SUBMISSION OF BID DOCUMENTS:
(4.1) Prospective bidders are to submit pre-qualification documents for each of the Lot desired; two (2) hard copies each of the Technical bids packaged in sealed envelopes and clearly marked as “Technical Bid”, and addressed to the General Manager (Procurement), Nigerian Postal Service Corporate Headquarters, Garki II, Abuja and clearly marked (with the Lot number).
(4.2) Furthermore, the reverse of each sealed envelope should have the same name and address of the bidder and drop in the designated Tender Box (at NIPOST Hqts, Garki II, Abuja) not later than 12:00 noon on Monday, 12th October, 2020.
5.0 OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for the submission at 12:00 noon on Monday, 12th October, 2020 in the Nigerian Postal Service Corporate Headquarters, Garki II, Abuja. Bids opening will be concluded online in accordance with Covid 19 guidelines on public gathering. The link to view the opening will be available in NIPOST notice boards and to interested bidders on request. Invited Non-Governmental Organisation and Professional body will be physically present at the opening ceremony, but the rule of social distancing will be observed.
Please ensure that you sign the Bid Submission Register in the office of The General Manager (Procurement) in Room 222 as NIPOST will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the General Manager (Procurement).
6.0 GENERAL INFORMATION
(6.1) Bids must be in English Language and signed by an official authorised by the bidders;
(6.2) Bids submitted after the deadline for submission would be returned un-opened;
(6.3) Failure to provide evidences of any of these requirements shall lead to disqualification;
(6.4) All costs will be borne by the bidders;
(6.5) Bidders can submit through Post (Courier Services);
(6.6) Only pre-qualified bidders at technical evaluation will be contacted at a later date for collection of tender documents.
(6.7) The Nigerian Postal Service is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED
POSTMASTER GENERAL/CEO,
NIGERIAN POSTAL SERVICE (NIPOST)
