CENTRAL BANK OF NIGERIA (CBN)
www.cbn.gov.ng
REQUEST FOR PROPOSAL
FOR THE PRODUCTION OF PLASTIC CURRENCY BOXES FOR THE CENTRAL BANK OF NIGERIA
RFP NO: CBN/COD/RFP/2020/003
DEADLINE: 12TH NOVEMBER, 2020
1.0 INTRODUCTION
As part of the processes to modernize the cash management activities and usher more effective currency management regime, the Central Bank of Nigeria
(CBN) proposes to commence the process of procuring Plastic currency boxes for the storage of Currency instead of Aluminum Boxes currently in use. Section
18 (c) of the CBN Act 2007 authorised the Bank to “arrange for the safe custody of un-issued stocks of currency notes and for the preparation, safe custody and
destruction of plates and paper for the printing of currency notes and disc for the
minting of coins.
The CBN had approved the introduction of Plastic Cash boxes to replace
aluminum boxes which are currently used to pack finished Banknotes and
processed currency notes. The recommendation for a discontinuation of the use
of aluminum boxes was due to the dampness and corrosion of the banknotes
contained therein over time. The Plastic boxes represent the future of banknotes
packaging as they are stronger, lighter, more durable, environmentally friendly,
can easily be recycled and more importantly support the planned modernization
and automation of currency management operation and Mint Banknote Tracking systems
2.0 SCOPE OF WORK
The CBN is seeking proposals from suitably qualified indigenous companies with proven record of manufacture and supply of plastics in Nigeria, to produce
samples of plastic currency boxes. This is to enable the Bank assess their capability to produce plastic currency boxes.
3.0. SPECIFIC REQUIREMENT
The plastic boxes are expected to meet the following specifications
a) Crush Proof: The boxes should endure hammering without damage and
distortion to ensure banknotes’ safety. The boxes should also be protected
against Impact, dent resistant and able to withstand rough handling.
b) waterproof: The boxes should continuously allow the tree passage of gases
and vapours, to prevent a build-up to the point that a seal is compromised.
Water, dust and dirt should be repelled by the hydrophobic membrane,
thereby protecting the currency notes. Materials used to produce the box,
should be good enough to protect the case under 3ft of water for 30
minutes.
c) Trauma-proof: The boxes should have good fatigue resistance, 1.5 times
fatigue resistance than stainless steel and long service life
d) Fire-resistance The boxes should endure fire without burning or distortion and withstand high temperatures (about 1200’F/30 minutes heat).
e) The boxes should be made from a durable material that is highly chemical
resistant and lightweight- % weight of same thickness steel – more
convenient for handling and transit.
f) The boxes should be made of hard durable and noncorrosive materials. The
material should not be made of hazardous substances and not contain
banned or restricted material(e.g cadmium, mercury, hexavalent
chromium, polybrominated biphenyls) and polybrominated diphenyl ethers.
g)The boxes should have space for colour labelling to identify the eight
different Nigerian banknote denominations.
h) Design: The boxes should have an open cell core with solid wall design
strong, light weight. The boxes should be stackable, reinforced at the edges
and be installed with handles on three sides with lockable latches, as well as,
have provision for tamper-proof seals for the security of the content.
i) The boxes should be made in two distinct sizes; a standard size (to hold 10,000 pieces of banknotes) and a jumbo size (to hold 50,000 pieces of banknotes) and the plastic must be environmentally friendly, and any waste boxes should be recyclable.
The firm(s) with a sample that meets the requirement shall, thereafter, be engaged for mass productions.
3.0 MANDATORY REQUIREMENTS
Interested and competent vendors must submit the following documents for
verification
a) Evidence of Certificate of Incorporation and Registration with the Corporate
Affairs commission(CAC) including Form CAC2and CAC7;
b) Certified true copy of Memorandum and Article of Association.
c)Evidence of Company Tax Clearance Certificate for the last three (3) years
(2017, 2018 and 2019) as at when due (such evidence should reflect the
value of the projects undertaken by the company in the last three (3) years.
d) Current Pension clearance Certificate from PENCOM.e) Evidence of Compliance Certificate with the provisions of Section 6(1)(3) of
the amended industrial Training Fund (ITF} Act No.19 of 2011..
f) Sworn affidavit disclosing whether or not any officer of the Central Bant
Nigeria or Bureau is a former or present director, shareholder or has any
pecuniary interest in the bidder and confirm that all information presented in
its bid are true and correct in all particulars
h) An Interim Registration Report (IRR) as Evidence of Registration on thee BPP National Database of Contractors, Consultants and Service Providers.
i) Employees Compensation Scheme (ECS) Compliance Certificate issued by
the Nigeria Social Insurance Trust Fund (NSITF).
Others
i)Comprehensive company profile including registered office, functional
contact email address, 6SM phone number(s) and facsimile number(s) with
the Curriculum Vitae of Key Staff to be deployed for the project, including
copies of their Academic Professional qualifications
ii) Company’s Audited statement of Accounts for the last three (3) years (2017,
Reference Letter from a Bank stating the financial ability of the vendor to
iii) carry out such project(s).
iv) Verifiable evidence of similar jobs successfully executed in the past.
4.0 SUBMISSION
The submissions shall be in sealed envelopes as:
i)The Mandatory Requirements should be submitted in a sealed envelope
boldly marked at the top left corner-
“MANDATORY REQUIREMENTS for the Production of Sample Plastic Currency Boxes”
ii) The Sample Plastic Currency Box should be sealed and appropriately labeled
in bold prints as follows
“SAMPLE OF PLASTIC CURRENCY BOX” and “THE NAME AND CONTACT
DETAILS OF THE COMPANY”
And addressed to:
The Secretary.
Major Contracts Tenders Committee
2nd Floor, Wing C
Procurement& Support Services Department
CBN, Head office Complex
Abuja
09-07080650457
5.0 CLOSING DATE:
All submission must be received at the above Office not later than 12:00 noon on 12th November, 2020.
6.0 OPENING DATE:
The Submissions will be opened immediately, following the deadline on the 12th
November, 2020.
7.0 GENERAL INFORMATION
a) Failure to sign and seal your Submission as required may cause your
Submission to be deemed non-responsive, and the CBN will not be
responsible for non-receipt of a proposal that is incorrectly addressed or
identified;
b) Partial submissions, L.e. submissions which do not cover all the essential
requirements of the CBN as specified in this advert, will be treated as non-
responsive and will be rejected;
c) All costs will be borne by the bidders;
d) The Central Bank of Nigeria is not bound to pre-qualify any bidder and
reserves the right to annul the procurement process at any time without
incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007;
e) Nothing in the advert shall be construed to be a commitment on the part of
the CBN.
For further information, please call: 07002255226
Signed:
Management
