JOHNS HOPKINS UNIVERSITY CENTRE FOR COMMUNICATION PROGRAMS (JHUCCP)
REQUEST FOR QUOTATIONS
PURPOSE: PRODUCTION OF INTEGRATED & FAMILY PLANNING DEMAND CREATION MATERIALS
DEADLINE FOR SUBMISSIONS: 30TH DECEMBER 2020 BY OR BEFORE 5PM
The Johns Hopkins University Centre for Communication Programs (JHUCCP), Baltimore USA, has received USAID funding, under the Breakthrough ACTION Nigeria (BA-N) project, to implement health promotion and social and behaviour change interventions in Nigeria from 2018-2022. This project works with the Federal and State Ministries of Health to build their capacity in social and behaviour change communication leadership, and implement cutting-edge social and behavioural interventions to improve the health and well-being of Nigerians across a broad array of health issues, including Maternal, Neonatal, Child Health and Nutrition (MNCH+N), Family Planning, Malaria and Tuberculosis. We work in 11 states and Abuja FCT, spanning each of the major geographical zones in the country.
(A) Purpose & Specifications
Breakthrough ACTION Nigeria project seeks to engage the services of eligible print vendors to produce Family Planning demand creation materials. Intending bidders are expected to quote for some or all items in this procurement based on area(s) of specialization as specified in the table below.
S/N ITEMS Specification Quantity 1 Integrated flipchart life stage 1&2 – Northern Hausa 65 pages, A4 Size Landscape, Full processed colour , picture side(front) Gloss Laminate, Text side(back) , 600GSM, Front & Back, NEATLY Punch with Iron band wire O , trim to size and wrap2-sided, Cover page with Bond hard cover front and back. 1,200 2 Large flex banner (Pictures only) Integrated flipchart life stage 1&2 – Northern Hausa 25 pages, 4 X3 Size Landscape, Full processed colour , picture side (front) front Gloss flex, with a stand 20 3 Integrated flipchart life stage 3&4 – Northern Hausa 55 pages, A3 Size Landscape, Full processed colour , picture side (front) Gloss Laminate, Text side(back) Matt Card, 600GSM, Front & Back, with accordion base as stand, NEATLY Punch with wire O , trim to size and wrap2 -sided, Cover page with Bond hard cover front and back. 1,800 4 Large flex banner (Picture only) Integrated flipchart life stage 3& 4 – Northern Hausa 25 pages, 4X3 Size Landscape, Full processed colour , picture side (front) front Gloss flex, with a stand 23 5 Integrated flipchart life stage 1&2 – English (Southern Pictures) 64 pages, A4 Size Landscape, Full processed colour , picture side(front) Gloss Laminate, Text side(back) , 600GSM, Front & Back, NEATLY Punch with Iron band wire O . trim to size and wrap2-sided, Cover page with Bond hard cover front and back. 500 6 Large flex banner (Pictures only) Integrated flipchart life stage 1&2 – English (Southern Pictures) 25 pages, 4 X3 Size Landscape, Full processed colour , picture side (front) front Gloss flex, with a stand 7 7 Integrated flipchart life stage 3 & 4 – Integrated States Only – English (Southern Pictures) 55 pages, A3 Size Landscape, Full processed colour , picture side(front) Gloss Laminate, Text side(back) Matt Card, 600GSM, Front & Back, with accordion base as stand, NEATLY Punch with wire O . trim to size and wrap2-sided, Cover page with Bond hard cover front and back. 600 8 Large flex banner (Pictures only) Integrated flipchart life stage 3 &4 – English (Southern Pictures) 25 pages, 4 X3 Size Landscape, Full processed colour , picture side (front) front Gloss flex, with a stand 7 9 Integrated Training Manual – For Facilitators and staff – all integrated states 180 pages (with transparent front cover and thick back cover) – Coloured A4 250 10 Women Group Empowerment Operational Manual (Hausa) 20 pages (with thick cover page) – Coloured in A5 1,350 11 Women Group Empowerment Operational Manual (English) 20 pages (with thick cover page) – Coloured in A5 750 12 Women Group Empowerment Training Manuals (Hausa) 50 pages (with thick cover page) – Coloured in A5 2,650 13 Women Group Empowerment Training Manuals (English) 50 pages (with thick cover page) – Coloured in A5 1,250 14 MUAC (Shakir’s) Tape – The MUAC tape (Mid-Upper Arm Circumference) durable, sterilizable bracelet that is wrapped around a child’s arm to determine malnourishment severity and appropriate treatment plan. 1,200 15 Waist Jacket – Albishirin Ku! Best Colored (BA-N colour) Khaki waist jacket with pockets, Logos – USAID, BA-N, Coat of arms, AK (Below- left & right and on the Back) 1,800 16 Waist Jacket – Ebonyi brand name Best Colored (BA-N colour) Khaki waist jacket with pockets, Logos – USAID, BA-N, PMI, Coat of arms, Ebonyi brand (Below- left & right and on the Back) 1,300 17 Hijab – Albishirin Ku! Best Colours; Tick Cotton Material; Full Length; Logos – USAID, BA-N, Coat of arms, AK (in front and Back) 1,800 18 Birth Plan Calendar 2021 NORTHERN PICTURES Vertical A3 almanac, 600gms gloss laminated, full colored process, perforated at the middle. Pictures above and dates below (2020 calendar) 35,000 19 Birth Plan Calendar 2021 SOUTHERN PICTURES – Vertical A3 almanac, 600gms gloss laminated, full colored process, perforated at the middle. Pictures above and dates below (2020 calendar) 7,000 20 STICKERS -“Ebonyi Brand” Full Colour Print on Self Adhesive Vinyls, 4.25’’ X 10’’ Trim to size 4,500 21 STICKERS – “ALBISHRIN KU” Full Colour Print on Self Adhesive Vinyls, 4.25’’ X 10’’ Trim to size 17,500 22 Albishrin Ku! Site Marker – Full Colour Process, A4 Size Hardcover, Cut to Shape/A4 White Acrylic Signboard frames (landscape orientation) and 4 screwed holes 800 23 Ebonyi Brand Site Marker Full Colour Process, A4 Size Hardcover, Cut to Shape/A4 White Acrylic Signboard frames (landscape orientation) and 4 screwed holes 400 24 Albishirin Ku! Pin badges Medium Size “ALBISHRIN KU” LOGO 25mm round button badge with safety pin fitting 5,000 25 Ebonyi brand Pin badges Medium Size “UNIVERSAL LOGO” 25mm round button badge with safety pin fitting 3,000 26 Aibishirin Ku! Branded folder A4 Size Branded (Thick) Paper Folder in print message 5,000 27 Ebonyi logo Branded folder A4 Size Branded (Thick) Paper Folder in print message 3,000 28 Jotters – Albishirin Ku! Logo Cover: A5 Hardcover, Spiral Bound, Full Colour Processed, Inner: 50/100 sheets, One Colour Process, 80gsm Bond Paper Spiral notebooks/calendar planner with a pen in holder, sticky notes and flags, with lined, double sided paper and pen holder elastic loop, convenient to write and no need to look around for a pen or pencil. The sticky page markers have 5 colors, include pink, yellow, blue, orange and green, all the colors are bright and help you take notes and mark easily. Specifications: large size is approx. 14.2 x 17.7 cm/ 5.6 x 7 inches, size of yellow sticky note is 7.5 x 7.6 cm/ 2.95 x 2.99 inches, and sticky page markers are 1.5 x 4.5 cm/ 0.6 x 1.8 inches Multiple usages: the spiral notebooks suitable for journal, business, notes, diary and more, also can work as class notes for students or learners, useful supplies for schools and offices 4,500 29 Jotters – Ebonyi brand (logo TBD) Cover: A5 Hardcover, Spiral Bound, Full Colour Processed, Inner: 50/100 sheets, One Colour Process, 80gsm Bond Paper Spiral notebooks/calendar planner with a pen in holder, sticky notes and flags, with lined, double sided paper and pen holder elastic loop, convenient to write and no need to look around for a pen or pencil. The sticky page markers have 5 colors, include pink, yellow, blue, orange and green, all the colors are bright and help you take notes and mark easily. Specifications: large size is approx. 14.2 x 17.7 cm/ 5.6 x 7 inches, size of yellow sticky note is 7.5 x 7.6 cm/ 2.95 x 2.99 inches, and sticky page markers are 1.5 x 4.5 cm/ 0.6 x 1.8 inches Multiple usages: the spiral notebooks suitable for journal, business, notes, diary and more, also can work as class notes for students or learners, useful supplies for schools and offices 2,000 30 Bags -AK logo plus others AK Branded EXTRA Large UNISEX Tote Bags with ankara fabric (add PMI, USAID and BA-N logos) – laptop bag design/ back pack OR Jute backpack Drawstring 100% Ankara cotton, Material: Algodon 130 gr/m2. Dimensions: (LHD) 100 x 120cm. With closure system by handles and safety stop. Adjustable and removable handles. Padded circular base. Canvas interior for greater rigidity. With two pockets, one inside and one outside. Silver metallic components. 2,500 31 Bags – Ebonyi Brand logo plus others UNIVERSAL LOGO Branded UNISEX EXTRA Large Tote Bags with ankara fabric (add PMI, USAID and BA-N logos) – laptop bag design/ back pack OR Jute backpack Drawstring 100% Ankara cotton, Material: Algodon 130 gr/m2. Dimensions: (LHD) 100 x 120cm. With closure system by handles and safety stop. Adjustable and removable handles. Padded circular base. Canvas interior for greater rigidity. With two pockets, one inside and one outside. Silver metallic components. 1,000 32 Branded sellotape – Albishirin Ku BA-N Branded and Printed Adhesive sello-tape double thick adhesive, strong reinforced backing, and a tough all-weather shell. Tape size 72 mm 3 inches, MaterialPolypropylen (40 micron), Adhesive type, Acrylic glue, Tape colour White with blue print, Tape length 65m and 100m 650 33 Branded sellotape – Ebonyi Logo BA-N Branded and Printed Adhesive sello-tape double thick adhesive, strong reinforced backing, and a tough all-weather shell.Tape size 72 mm 3 inches, Material Polypropylen (40 micron), Adhesive type, Acrylic glue, Tape colour White with blue print, Tape length 65m and 100m 150 34 Albishirin Ku! BA-Nigeria Roll-Up Banner Albishirunk brand 3 X 7 feet solite flex material, matt, finish Flat base Roll Up Banner Stands. 5 35 Ebonyi Brand BA-Nigeria Roll-Up Banner Universal Brand 3 X 7 feet solite flex material, matt finish Flat base Roll Up Banner Stands. 6 36 Albishirin Ku! T-Shirts (collar)/(polo) BA-N Branded Body fitted Collar T-Shirt in different colours and sizes (M – 3XL), with USAID, BA-N and AK logos 2,500 37 Ebonyi Brand T-Shirts (collar)/(polo) BA-N Branded Body fitted Collar T-Shirt in different colours and sizes (M – 3XL), with USAID, BA-N and Ebonyi and PMI logos 2,000 38 BA-N Branded Face Masks BA-N LOGO ONLY brand (blue color), at least 3 layer materials (breathable) with elastic straps, curved, that allows for the material to cover the nose, mouth and chin 4,000
(B) ELIGIBILITY OF BIDDERS
All bidders must show their eligibility to participate in this procurement by providing copies of the following documents:
(i) Legal Certificate of Incorporation in Nigeria
(ii) Tax Identification Certification
(iii) Company Profile; with verifiable business address, valid email with telephone numbers and point of contact for the organization: Bidders Must have office in FCT, or environs.
(iv) Evidence of past performance on similar procurement with reputable organizations, including reference contact (at least 3 Reference contact – name, telephone, email and Organization)
(v) Bidders will be assessed on all parameters
(C) EVALUATION CRITERIA
Evaluation factors are:
(1.0) Price
(2.0) Assessment of samples to meet technical specification.
(3.0) Delivery lead time
(4.0) Evidence of past performance on similar procurement with reputable organizations
Evaluation will be done in three stages;
(i) Eligibility
(ii) Price
(iii) Ability to meet Evaluation criteria: Provision of Quality Sample
Note:
(1.0) Awards can be made to more than one vendor, therefore considerations will be made per line item.
(2.0) All items must be durable and be of good quality
(3.0) All submitted quotes must remain valid for a period of 90 days.
(4.0) Quotes must be in Naira
(5.0) Delivery lead time should be clearly stated
(6.0) Payment terms should be stated clearly
(7.0) Intending bidders must submit pictures of previous work done along with their quotation.
(8.0) All items are to be delivered to the BA-N office, all handling, packaging/ transportation costs should be incorporated in the unit cost.
(D) SUBMISSION OF QUOTES – All bids must be on company’s official letter head, duly signed and dated and emailed to batenders@ba-nigeria.org. Please ensure that bids capture all the requirements for selection and must be sent as one pdf document. Any bids received without following the submission instructions will be disqualified. Any questions should be addressed to the procurement team emailed to batenders@ba-nigeria.org (response to such questions will be shared with all bidders). Only shortlisted vendors will be contacted for further discussions. Quotations should be addressed to;
Project Director,
Breakthrough ACTION-Nigeria Project
Ref: Response to Production of TB SBC Materials
(E) PAYMENT TERMS.
Please state your payment terms while quoting. However, BA-N’s preferred term is full payment after receipt of goods & services, when all invoices have been received and certification of products.
BA-N is VAT exempt, so please do not include VAT fees when quoting. Also note that BA-N will deduct 5% withholding tax from the total value, to be remitted to FIRS.
Payment will be made after submission of vendor invoice and acceptance/certification of items by BA-N.
Note
BA-N reserves the right to consider any quotations received before and after the end of the deadline. Any deviation from the specifications contained in the RFQ will lead to the vendor’s DISQUALIFICATION.
