LAGOS STATE GOVERNMENT
MINISTRY OF HEALTH GRANT MANAGEMENT UNIT
EXPRESSION OF INTEREST EOD FORTHE ENGAGEMENT OF VENDORS TO PROVIDE CATERING SERVICES, OFFICE STATIONARIES & CONSUMABLES, PRINTER INKS AND CARTRIDGES, ICT REPAIRS, HOTEL SERVICES, 3RD PARTY LOGISTICS SERVICES, AIR CONDITIONER REPAIR AND MAINTENANCE SERVICES, VEHICLE REPAIR AND MAINTENANCE SERVICES
EOI: LSMH/GMUEOU12/2020.
DATE OF ISSUANCE: 24/122020
DEADLINE: 21ST JANUARY, 2021
1.0 BACKGROUND
The Lagos State Ministry of Health (LSMoH) is a Principal Recipient (PR) for Integrated Global Fund Grant comprising of HIV/AIDS, Tuberculosis and Resilient Sustainable Systems for Health (RSSH). As the Principal Recipient, the Ministry of Health is legally responsible for the management of the integrated grant ensuring achievement of the programmatic results and
accountability of the grant financial resources.
Subsequently, the Ministry of Health has established the Grant Management Unit (GMU) to work with other implementing units (TB, HIV, RSSH) within the Ministry, Sub-Recipients (SRs) and other implementing partners in executing and implementing various programs in compliance with the grant agreement signed between The Global Fund and LSMoH.
The GMU invites prospective vendors to express their interest in providing the services and goods detailed in section 2.0 under long-term agreement from January 2021 to December 31st
2.0 SCOPE OF WORK
LOT 1 Catering Services Provide tea break (varieties) & Lunch (varieties) for grant activities at designated
venues within Lagos stateProvide catering services as required for grant activities on request Provide catering and eating utensils as may be required for the grant’s catering activities LOT 2 Office Stationeries Consumables To supply stationeries and office consumables LOT 3 Printer Inks and Cartridges To supply printer inks, toners and cartridges for grant activities LOT 4 ICT Repairs To carry out minor and major repairs on printers, scanners, copiers or any other IT related equipment inclusive of android tablets) as requested. LOT 5 Hotel Services Provide hotel accommodation for the grant’s residential training activities at Ikeja, Eti Osa, Amuwo Odofin, Epe, Ikorodu and Badagary LGAs Provide tea break (varieties) & Lunch (varieties) as required during training Provide hall with functional projector, internet service for training as requested Provide catering and eating utensils as may be required for grant catering activities LOT 6 3rd Party Logistics Services Supply of Work Provide distribution and transit warehousing services (medicines, laboratory consumables and reagents) Provide distribution services for durable and non-durable in vitro diagnostic products, microscopes and imaging equipment Provide distribution services for long lasting insecticidal treated nets, and consumables/single use health products including condoms, insecticides, therapeutic nutritional support, general laboratory assets, injection syringes
and other laboratory commoditiesProvide distribution services for non-health products including but not limited to
Information Technology and Communication Devices (ICTD) and Data Management Tools such as LMIS and NHMIS 1ools, program guidelines, registers etc.Movement of samples of biological nature both cold and non-cold chain Provide any other distribution services as required by the grant LOT 7 Air Conditioner repair and maintenance To carry-out minor and major repairs and maintenance of air conditioning system LOT 8 Vehicle repair and maintenance services To carry out routine inspection, maintenance, services
3.0 GENERAL QUALIFICATION REQUIREMENTS FROM INTERESTED PARTIES
i. Evidence of Registration with Corporate Affairs Commission (CAC) with inclusion of Certificate of Incorporation and Articles of Association
ii. Company profile and organizational structure with fill name of organization and contact person, postal address, telephone/fax numbers, and e-mail addresses
iii. Evidence of company tax clearance for the last 3years (2017-2019)
iv. Audited financial statements of the company for the years 2017-2019 (for Lot 6) and’or 6 months hank statement (Lot 1,2,34,5,7&8)
v. Bank Reference letter /Letter of good-standing from bank
vi. Verifiable evidence of 5 similar experiences (within a minimum of 3 years) with government, private or non-governmental organizations. (These should
include award letters or evidence of satisfactory completion or progress for ench experience indicated).
4.0 SPECIFIC TECHNICAL EVALUATION CRITERIA
4.1 FOR CATERING SERVICES ONLY
i. Evidence of relevant certification and’or association affiliated with food safety such as personal Hygiene Regulations systems (PIR), Hazard Analysis Critical
Control Points (HACCP) systems of food handling. etc
ii. List of key catering staff with relevant qualification/certification (minimum of 23 Attach copies of certification or training
4.2 FOR OFFICE STATIONERIES & CONSUMABLES ONLY
i. Not applicable 4.3 FOR PRINTER INKS AND CARTRIDGES
i. Evidence of partnership/ distributorship/ dealership in Printer Inks and cartridges, toners from major manufacturers and or in-country representatives of the manufacturers
4.4 FOR ICT REPAIRS
i. Evidence of authorization to repair/maintain product band such as Sharp, 11r, Dell, Samsung. Techao ete.
ii. Evidence of skills in the planning and execution of preventive and corrective maintenance
iii. Experience in maintaining Printer, Photocopier and Scanner Machines
4.5 FOR HOTEL SERVICES
i. Evidence of licensing by Nigcrian Tourism Development Corporation (NTEC) or Lagos State Hotel Licensing Authority (L.SLA) or any other applicable license
ii. List of key catering staff with relevant qualification certification (minimum of 2) and their respective qualifications. Attach copies of certification/ training
4.6 FOR 3RD PARTY LOGISTICS SERVICES
i. The CV of key personnel (including that of the Pharmacist/Medical Laboratory Scientist who will supervise the distribution rounds
ii. Verifiable evidence of presence or work experience in Lagos State
iii. Availability of a transit warehouse in Lagos
iii. Copy of a valid goods-in-transit/ comparable insurance worth not less than 50 million naira
iv. Availability of an Electronic Real time monitoring System
v. Evidence of capacity to conduct large scale distribution by indicating vehicle details and twanage capacity.
4.7 AIR CONDITIONER REPAIR AND MAINTENANCE
i. List of key technicians and their relevant training/certification.
4.8 VEHICLE REPAIR AND MAINTENANCE
i. Evidence of organization’s relevant certification in the repairs and service of vehicles from a leading vehicle manufacturers such as Toyota,
ii. List of key technicians and their relevant training/certification.
5.0 SUBMISSION OF EXPRESSION OF INTEREST
The EOl document should include:
An original copy and two (2) other copies of Expression of Interest which shall be delivered in a sealed envelope clearly marked
“EOI Catering Service” or “EOI Stationeries and Office Consumables” ar “EOI Printer Inks and cartridges or “EOI ICT Repair” or “EOI Hotel Service” or “EOI 3rd Party Logistics Service” ur “EOI Air conditioner Repair or “EOI Vehicle Repair”
5.I DELIVERY ADDRESS
The Coordinator,
Grant Management Unit, LSMOH
GMU ope, Folarin Coker Suff Cinie,
The Secretariat
Alausa, keja, Lagos Nigeria
EOls should be delivered to the above stated address on working days between the hours of 8:00am to 5:00pm Nigerian time on or before Thursday 21st January 2021.
6.0 ADDITIONAL INFORMATION
i. Please note that she submission of these documents in response to this invitation shall not entitle any of the interested parties any claims against LASG, LSMOH or The Global Fund.
ii. All costs incurred by respondents as a result of this invitation and any subsequent requests for information shall be for the respondent’s account
only.
iii. Site visits samples of items to be supplied may be required.
iv. All requests for clarification should be directed to the Procurement and Supply Chain Manager via email at
gmuprocuremente@gmail.com on or before 12:00pm Wednesday 20th January 2021.
NB: Successful bidder shall be required to register with the Lagos Public Procurement Agency (PPA) on notification
Signed
COORDINATOR
GF GRANT MANAGEMENT UNIT LAGOS STATE
MINISTRY OF HEALTH
