Nigerian Security Printing And Minting Plc- Invitation To Tender As Janitorial Cleaning Contractor

NIGERIAN SECURITY PRINTING AND MINTING PLC
160, Samuel Ladoke Akintola Boulevard, Garki Abuja
INVITATION TO TENDER AS JANITORIAL CLEANING CONTRACTOR
DEADLINE: 18TH JANUARY, 2020

(1.0)  INTRODUCTION
The Nigerian Security Printing & Minting, Pic (NSPM Plc) is in the process of appointing reputable companies to provide janitorial services for its Abuja and Lagos Factories. Interested reputable cleaning companies that wish to participate in the management of the NSPM Plc cleaning and janitorial services are hereby invited to submit both technical and financial bids simultaneously in separate envelopes.

(2.0)  SCOPE OF WORKS

(3.0)  ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit the following documents:

(i) Evidence of Certificate of Incorporation issued bythe Corporate Affairs Commission (CAC) including Form CAC 1.1 orCAC2and CAC7;

(ii)  Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2020;

(iii) Evidence of current Pension Compliance Certificate valid till 31st December, 2020;

(iv) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020;

(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020;

(v).  Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2020 or valid Certificate issued by BPP.

(vii) Sworn Affidavit:
(a) disclosing whether or not any officer of the relevant committees of the Nigeria Security Printing and Minting Pic or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

(b) that none of the bidder’s directors has been convicted in any law court for any criminal offence involving fraud and financial impropriety; and

(c) that the bidder is not in receivership, bankrupt or insolvent.

(viii) Company’s Audited Accounts for the last three (3) years-2017, 2018 & 2019;

(ix) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(x) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;

(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(xii) Evidence of current registration with Environmental Health Officers Registration Council of Nigeria (EHORECON);

(xiii)  All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0)  COLLECTION OF BID DOCUMENTS
Interested bidders are to collect standard bid documents at the Reception Room (Gatehouse) of NSPM Plc, at its Abuja office 160, Samuel Ladoke Akintola Boulevard Garki Abuja and its Lagos office, 26 Ahmadu Bello way Victoria Island, Lagos within working hours of 8:00 am to 4:30pm. Bid documents would be made available to bidders only on presentation of evidence of payment of a non-refundable tender fee of N10, 000.00 into the NSPM Plc’s Remita account in any reputable bank in Nigeria.

(5.0)  SUBMISSION OF BID DOCUMENTS
Prospective bidders are expected to bid for just one lot per bidder and submit their bids in two (2) hard copies for both the Technical and Financial bids simultaneously in separate envelops clearly marked as Technical Bid and Financial Bid. Thereafter, the two separate and sealed envelopes are to be put in a bigger sealed envelope addressed to The Managing Director Nigerian Security Printing & Minting Plc, 160, Samuel Ladoke Akintola Boulevard, Garki Abuja for bidders bidding for lots in the Abuja factory. Bidders bidding for lots in the Lagos factory are to address their bigger sealed envelope to The Managing Director and Chief Executive, Nigerian Security Printing and Minting Plc 26 Ahmadu Bello way Victoria Island, Lagos. The addressed envelope should clearly indicate thus” APPLICATION FOR CLEANING AND JANITORIAL SERVICES” and state the lot number bided for. Furthermore, the reverse side of the envelope should indicate the name and mailing address of the bidders. The bidders are to submit their bid documents not later than 12:00 noon on Monday, 18th January, 2021.

(6.0)  OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately after the deadline at 12:00 noon on Monday, 18 January, 2021, at both NSPM Plc Abuja and Lagos offices (for the Abuja office in Room 06 second floor, N.S.P.M. Plc 160 Samuel Ladoke Akintola Boulevard, Garki Abuja, for Lagos office in room 604/605 sixth floor NHQ, 26 Ahmadu Bello Way Victoria Island Lagos). Bidders should sign bid submission register at the point of submission, as NSPM Plc will not be held liable for misplaced or wrongly submitted bids.

(7.0)  GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidders;

(b) Failure to comply with the above requirements shall automatically result in disqualification;

(c) NSPM Plc reserves the right to verify the authenticity of any of the above documents submitted by bidders;

(d) NSPM Plc will only correspond with authorized officers and not agents or persons acting on their behalf

(e) Bids submitted after the deadline for submission would be returned un-opened;

(f) Bidders should not bid for more than one (1) Lot;

(g) All cost will be borne by the bidders;

(h) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption  / Transparency;

(i) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(j) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(k) The Nigerian Security Printing & Minting is not bound to pre-qualify any bidder and reserves the right to annul the bidding process at any time without incurring any liabilities in accordance with section 28 of the public procurement Act 2007.

Signed:
MANAGEMENT