DEADLINE: 12TH FEBRUARY, 2021
AMERICAN UNIVERSITY OF NIGERIA (AUN)
REQUEST FOR PROPOSAL TO PROVIDE FACILITY MANAGEMENT SERVICES TO AUN PROPERTIES
The American University of Nigeria (AUN) is a private university in Yola, Adamawa state of northeastern Nigeria that offers the American style of higher education programs to the undergraduate. graduate, and professional levels. Founded in 2004, it is the first American-style University in sub-Saharan Africa. AUN is accredited by the National Universities Commission and consists of six schools namely:
- School of Arts &Sciences
- School of Business & Entrepreneurship,
- School of information Technology & Computing
- School of Law
- School of Engineering.
- School of Graduate Studies
AUN is a residential campus situated on 2,400 hectares. It is home to approximately 1,200 undergraduate students and 800 faculty and staff members
The university is seeking the services of qualified Facility Management Services
providers for its campus and residence quarters in Yola North and South,
Adamawa State
PROPERTY INFORMATION
The university comprises the following 138 units of studio lats, one-bedroom flats two-bedroom fats and three-bedroom fully detached bungalows at the residences and 51 buildings on campus with the following
ancillary infrastructure:
1.Transfomers- (28)
2.Generators-(35)
3.Electric poles
4. Borehole facilities
5.Overhead water storage tanks
6.Road network
7.Gatehouse/Security
8.Perimeter fencing
9. Street lights
SCOPE OF WORK
1.Provision of onsite Facility Manager who will coordinate and manage the service level agreements, that will be based on the terms of reference provided, and to manage a helpdesk and permanent monitoring of the technical facilities
2. Maintenance of electrical systems: HV/LV transformers (630 KVA substation KVA), LV distributions boards and circuits breakers (Schneider Electric). surge protection with sockets outlets, isolators, cables and accessories earth wires, lighting, IT structured cabling (cat 6A UTP cabling. RJ 45 network Data points, etc.) and shrodders;
3. Maintenance of fire and smoke detection systems and mobile extinguishers
4. Operations of the central HVAC System: Heating, Ventilation and Air Conditioning System including fridges and dispensers Operation of Generators (35 Generators of 60 1o 2000 KVA)
6. Maintenance of the Plumbing services water reticulation, sanitation and drain pipes, sanitary ware and equipment, Water Treatment Supply. Distribution & Treatment etc:
7. Maintenance of the Building works locksmith, carpentry, wals, windows. glass
ceilings, roofs, gates, fittings waterproofing and damp proofing, etc.
8. Monitoring of Meters for Water and Electricity Utilities; Landscaping, Vermin and Waste Management.
9. Provision of a handyman services (furniture) for movement of furniture as well as minor repair of furniture. door, atc. as and when required
PROPOSAL GUIDELINES AND FORMAT
The proposal shall include
1.Company Profile
2. Approach and strategy
3.Experience in past projects
4, Financial (Consultancy Fee)
5. Conflict of interest Statement: Submit a statement regarding any activities or
relationships of the responder that might create a conflict of interest for the responder or AUN, and, such activities or relationships exist, a description of the facts, legal implications, and possible effects sufficient to permit AUN to
appreciate the significance of the conflict and react as appropriate
6.Exceptions: Note any exceptions to the RFP requirements in their entirety
7.Supportive Information: This section may include graphs, charts photos, maps, references, etc, in support of the respondent’s qualifications and competence
QUALIFICATIONS OF THE COMPANY AND PERSONNEL QUALIFICATION
- Extensive experience and a proven track record in the facility management business
- Reliable coverage services
- Sound experience in similar projects
- Ability to provide 24-hour service
- Real lime administrative support systems
- Ability to respond immediately to emergency situations, whilst maintaining high quality standards of service delivery.
Technical Proposal: Format and Content
The Technical Proposal shall provide the following information
(a) A letter duly signed by an authorized signatory of the Consultant; The letter should include contact name, mailing address and telephone number of the Consultant. The cover letter shall include a statement acknowledging the conditions stated in the RFP referencing any exceptions contained in the response, and be signed by the Consultant.
(b) A brief description of the Consultants organization and an outline of recent experience of the Consultant and, in the case of an association by each partner,
on assignments of a similar nature. For each assignment the outline should indicate the names of sub-Consultants/Professional stat experts whose Information should be provided only for those assignments for which the Consultant was legally contracted by the Client as a corporation or as one of the major firms within an association. Assignments completed by individual Professional stat experts working privately or through other consulting firms cannot be claimed as the experience of the Consultant, or that of the Consultants associates, but can be claimed by the Professional staflexperts themselves in their CVs. Consultants should be prepared to substantiate the claimed experience if so requested by the Client
TaxesThe Consultant is subject to local taxes on amounts payable by the Client as per the Applicable Law. It is the responsibility of the Consultant to be familiar with the relevant laws in Nigeria, and to determine the axes amounts to be paid.
Proposals shall be printed double-sided, submitted on standard AA paper, with easy to read font size and style. Pages shall be numbered and bound (spiral
three-ring binder). Tabbed dividers should separate and identify the response items described below.
Respondents must submit one signed original, and one electronic copy ol the proposals to procurement@aun.edu.ng. Submission is due 19th February
2021, 12 noon
SUBMISSIONS
Each bidder may have their own proposal version, but the technical proposal must be submitted as a separate document from the financial proposal. Only proposals that fully address the mandatory services listed in the bidding requirement will be evaluated.
Due date of submission: 12/02/2021 by 12 noon. Proposals submitted after the stated date and time and time will not be accepted.
Shortlisted bidders may be invited to make presentations to the evaluation team.
Bidders that require visits to the site prior to submission should send an email to request for directions a purchasing@aun.edu.ng
Introductory Letter
The introductory letter should be addressed to:
The Director
Department of Procurement and
Strategic Sourcing
American University of Nigeria,
Lamido Zubairu Way, Yola By-pass,
Yola, Adamawa State
Attention: Nnenna Mosugu
