DEADLINE: 4TH FEBRUARY, 2021
INSTITUTE OF DIRECTORS (IOD) NIGERIA
28, CAMERON ROAD, IKOYI, LAGOS
INVITATION TO TENDER FOR THE PROCUREMENT OF AN ENTERPRISE RESOURCE PLANNING (ERP) PLATFORM
1. INTRODUCTION:
The Institute of Directors (100) Nigeria is a Professional Institute and membership organization focused on Director Development initiatives and
providing thought leadership through policy thrusts to deepen best practice in corporate governance and sound decision making by business leaders and regulators across several sectors of the Nigerian economy.
In furtherance of ongoing transformational initiatives within the Institute towards improved service delivery, the Institute requires the service of a competent OEM or Vendor for the deployment of an Enterprise Resource Planning (ERP) platform for the automation of critical workflows within the Institute.
2. SCOPE OF WORK
| S/NO | TASK | DESCRIPTION |
| 1 | Requirements gathering and review documented Business Processes | The IOD has undergone business process review which has been The ERP should be sufficiently flexible to enable the documented workflows. Suggestions for improvement will be welcome. |
| 2 | Phased deployment of Solution | 1. Implementation of the ERP software in phases and in line with agreed and prioritized modules. 2. Controlled and live deployment, agile testing and adjustments. |
| 3 | Project Management | 1. Development of an overall implementation strategy 2. Development of technical standards for modifications, security, conversion, and system administration for all modules 3. Development of a comprehensive implementation plan, including allocation of needed resources. 4. Project timeline, staging and scheduling. 5. Task management and tracking. 6. Project meetings and documentation. |
| 4 | Monitoring Technical Staff | As part of the implementation process, we would like our technical personnel to become familiar with the application in the following areas: -Application programming, including but not limited to development tools, utilities, queries, interfaces etc. -System administration especially in the initial stages of testing and implementation. -Database Administration, during the initial stages of implementation and subsequent performance tuning later in the implementation. -Workflow and GUI customization support. -Release management support |
| 5 | Optional Services | In addition to the standard items listed above, we expect to need assistance in a variety of other areas. These may include, but will not necessarily be limited to, the following: -Where needed and justified, customized design and programming for supported modifications. -Any other implementation support required for the on time, on budget, and successful completion of the project. |
3. ELIGIBILITY REQUIREMENTS
The Prospective Contractors shall be required to submit the following documents:
a) Evidence of Certificate of incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2017,2018& 2019) valid till 31st December, 2020;
d Company’s Audited Accounts For The last three(3)years-2017,2018&2019,
d) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating
willingness to provide credit facility for the execution of the project when needed;
e) Evidence of Firm registration with relevant Professional Body (ies) such as Computer Professional Registration Council of Nigeria and National
Information Technology Development Agency (NITDA) where available,
f) Software Manufacturer’s Authorization if deploying a 3rd party application or an ISO certificate (where available) if solution is developed by Bidder.
g) Company’s Profile with Curriculum Vitae of key Staff To be deployed for the project, including copies of their Academic/Professional qualifications.
h) Verifiable documentary evidence of at least three 3) similar jobs executed the last five (5)years including Letters of Awards, Valuation Certificates,
Job Completion Certificates etc.
i) Evidence of payment of non-refundable Tenders fees
j) Solution Technical Description
a) Technical Overview
b) Solution Overview
c) Solution Features
4. SUBMISSION OF DOCUMENTS
Invitation for Expression of Interest:
Interested firms are to submit the documents itemized in the above section (3) of this Invitation to Tender in a .pdf file with the title bearing the name of your firm and sent by mail to rfp@iodnigeria.org not later 12.00 noon, Thursday 4th of February, 2021. Do note that the email address used to send these documents will be taken as the reference email for further communications through the bid process.
The documents will only be accepted upon presentation of evidence of payment of a non-refundable tender fee of Thirty Thousand Naira (N30,000) in
favour institute of Directors Nigeria by using the following bank details:
Account Name: Institute of Directors Nigeria
Account Number: 2016692981
Bank Name: First Bank Nigeria Limited
Evidence of payments should be included in the pdf document and titled “Evidence of Payment”.
5. ADDITIONAL INFORMATION:
i. Letter Authorizing IOD Nigeria to make enquires about any information supplied by the Company
ii. Only Prequalified bidders after evaluation of EOl submissions will be invited to collect the final Tender documents.
iii. Late submission will not be attended to.
iv. Bidder shall be responsible for all expenses incurred in the preparation of their Bids
v. IOD Nigeria reserves the right to verify the authenticity of claim (s) made by any tendering Company.
vi. IOD Nigeria shall reserve the right to reject any submission based on unverifiable information.
vii. Please note that this exercise place no commitment on IOD nor establishes any legal relationship whatsoever.
The Institute’s website, E-mail address and Phone number are as follows:
E-mall Address: info@iodnigeria.org
Website: www.iodnigeria.org
Tel: +2348033046408
Signed:
MANAGEMENT
