DEADLINE: 15TH MARCH, 2021
AUCHI POLYTECHNIC
P. M. B. 13, AUCHI
INVITATION TO TENDER FOR PROCUREMENT, WORKS AND SERVICES
1. INTRODUCTION
Auchi Polytechnic, Auchi, Edo State hereby invites suitably qualified and registered contractors for pre-qualification and bids for the following jobs in line with the Public Procurement Act, 2007.
2. SCOPE OF SUPPLIES
Lot 1: Printing of Answer Booklet(IGR)
Lot 2: Construction/Furnishing of Twin 250 Capacity Lecture Theater (TETFUND)
Lot 3: Construction/Furnishing ot a block of six classrooms(TETFUND)
Lot 4: Re-rooting of old school of Environmental Block (TETFUND)
Lot 5: Construction of Block of Offices for school of Agricultural Sciences (CAPITAL)
Lot 6: Construction of a Modern Warehouse (IGR)
Lot 7: Construction of changing Room for cottage Hospital (IGR)
Lot 8: Procurement of Equipment for Building Technology Workshop (IGR)
Lot 9: Printing of students identity cards for 2020/2021 Academic Session (IGR)
Lot 10: Procurement of Furniture (IGR)
Lot 11: Procurement of Laboratory Equipment (IGR)
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of incorporation issued by Corporate Affairs Commission CAC) including Form CAC 1.1 or CAC2 and CAC7.
b. Evidence of Company’s Income Tax Clearance Certificate for the last3years (2017 2018 and 2019) valid till 3ist December. 2020.
c. Evidence of current Pension Compliance Certificate valid till 3Ist December, 2020
d. Evidence of current Industrial Training Fund (1TE) Compliance Certificate valid till 31st December, 2020
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITE) Compliance
Certificate valid till 31st December, 2020.
f. Evidence of Registration on the National Database of Federal contractors, consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2020 or valid certificate issued by BPP.
Sworn Affidavit:-disclosing whether or not any officer of the relevant committees of the Auchi
Polytechnic, Auchi, Edo state or the Bureau of Public Procurement is a
former or present Director, shareholder or has any pecuniary interest in the
bidder and to confirm that all information presented in its bids are true and
correct in all particulars:
-that the company is not bankruptin receivership or under liquidation or
involved any litigation which can potentially affect the company’s ability to
effectively discharge their responsibility if engaged;
-that none of the company’s director has been convicted of financial fraud in
any country
h. Company’s AuditedAccounts for the last 3) years, 2017, 2018 and 2019:
i. Evidence of financial capability to execute the project by submission of Reference
j. Letter Iroma reputable commercial bank in Nigerian indicating willingness to provide credit facilities for the execution of the project when needed.
k. Company profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their Academie/Professional qualifications.
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (6) years including letters of Awards and Job Completion Certüficates.
l. Works: List ol Plants/ Equipment with proof of Ownership/Lease
m. For Supply of Equipment Evidence of Original Equipment Manufacturer’s
Authorization
n. For Joint Venture/Partnership. Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR& Sworn Affidavit
are compulsory for each IV nartner n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Čertificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)o. All documents for submission must be transmitted with a covering/Forwarding letter under the company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (GSM No.) and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the companies at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from Head, Procurement Unit Auchi Polytechnic., Auchi on evidence of payment of a non-refundable tender fee of Ni0,000.00 per Lot, paid into Auchi Polytechnic Remita account in any commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Rector, Auchi Polytechnic, Main Administrative Building. P.M.B. 13. Auchi, Edo State and clearly marked with (the name of the project). Further more, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box in the Office of the Head, Procurement Unit, Auchi Polytechnic, main Administrative building, Auchi not later than 12:00 noon on Monday, 15th March, 2021.
6. OPENING OF TECHNICAL BIDS
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 15th March, 2021 at the Auchi Polytechnic Boardroom, Main Administrative Building. Auchi, while the financial bids will be kept unopened. Please, ensure that you sign the bid submission register in the office of the Head, Procurement Unit, Room 1. ground floor, Main
Administrative Building, Auchi Polytechnic, Auchi, Edo State, as the Auchi Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head, Procurement Unit on email: rector@auchipoly.edu.ng or GSM, 07030586306.
7. PLEASE NOTE
a. Bids must be in English language and signed by an official authorised by the bidder,
b. Bids submitted after the deadline for submission would be returned unopened.
c. Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency:
d. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened.
f. Successful contractors will be required to present original copies of their Pre-qualification documents before award.
g. Nothing in this advertisement shall be considered a commitment on the part of Auchi Polytechnic, nor shall it entitled responding firms to seek any indemnity from Auchi Polytechnic by virtue of the contractors having responded to this advertisement.
h. The Auchi Polytechnic, Auchi is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Signed
Head, Procurement Unit
For Rector, Auchi Polytechnic, Auchi
