DEADLINE: 15TH FEBRUARY, 2021
KOREA INTERNATIONAL COOPERATION AGENCY (KOICA)
REQUEST FOR PROPOSAL
(PROCUREMENT OF GOODS AND SERVICES)
BIDDING NO.: KOICA-NIGERIA-2021-01
(1) The Korea International Cooperation Agency (KOICA) Nigeria Office intends to invite local and foreign eligible bidders for Supply, Installation, Commissioning, Testing and Follow-up Management and Maintenance of 1 Unit of 550KVA, 33/0.415KV Distribution Transformer for its ongoing follow-up support project in Lokoja Kogi State, Nigeria,
Brief of Bidding
Bid Title SUPPLY AND INSTALLATION OF 1 UNIT OF 500 KVA, 33/0.415KV DISTRIBUTION TRANSFORMER IN NKFI Scope of Works Supply, Installation, Metering of the facility, Commissioning, Testing and Follow-up Management and Maintenance of 1 Unit of 500KVA, 33/0.415KV Distribution Transformer Employer Korea International Cooperation Agency (KOICA) Office in Nigeria Bid Currency USD Location Nigeria-Korea Friendship Institute of Vocational and Advanced Technology (NKFI), Lokoja, Kogi State Bid Type International Open Competitive Bidding Eligibility Electrical (Power) Transformers Supply & Installation Companies Duration 2 months upon signing the contract (among which the last week will be for pre-commissioning tests and full load tests on the transformer) Basic Price USD 27,000 (VAT exempted) Contract Condition Liquidated Damages: 0.075% per day (up to 10% of contract price)Bid security: 5% of Bidding PriceAdvance Security: 30% of Contract Price and interestPerformance Security: 10% of Contract PriceMaintenance Security: 3% of Contract Price: (two years from completion date of contract) Warranty Two years warranty on all installed equipment and items required.
Selection of the Successful Bidder:
- Method: Two-Phased Competitive Bidding (Technical Price Evaluation)
- Bidders that earn 85 point or above in the Technical Evaluation will be entitled to participate in the Price Evaluation.
- In the Price Evaluation, the bidder with the lowest compliant price under the estimated prices will be selected as the successful bidder.
(2) Bidding Schedule
(A) Bid Conference (Date, Time, Place): February 08, 2021, 2pm, Korean Cultural Centre Nigeria, 83 Ralph Shodeinde Street, CBD, Abuja, Nigeria
- Attendance of Bid Conference is mandatory for bidders
- Admission will not be allowed after 10 am
- To participate In the Bid Conference, please send your company name and a maximum of two (2) representative’s details (name and position) via E-mail to KOICA Nigeria Office by February 05, 2021, 12 pm
(B) Site Visit to the Project Site
- Place: Nigeria – Korea Friendship Institute of Vocational and Advanced Technology (NKFI), Lokoja, Kogi State
- Visit to project site is mandatory. Bidders are advised to visit the project site for their proper understanding of the required scope of work and materials necessary for the completion of works. Please indicate your Interest In site visit during the Bid Conference.
- The project site visit (Date, Time): February 10, 2021, 10am
(C) Deadline for Submission of Letter of Interest (Date, Time, Method of Submission): February 15th, 2021, 4pm, submit official letter to KOICA Nigeria Office in person.
(D) Deadline for Submission of Bid (Date, Time): February 19th, 2021, 4pm, submit all necessary documents in two(2) hard copies each of Technical and Price bid to KOICA Nigeria Office in person.
- Completed Technical and Price bid shall be submitted in separate envelopes, sealed, and clearly marked “Technical Bid” and “Price Bid”. The bid (Technical and Price) should be put together in a larger envelope with the bidder’s company details (name, address, email, and contact number) clearly written.
- All Bids must be accompanied by Bid Security of no less than five percent (5%) of the Total Bid Price.
(E) Price Evaluation (Date, Time, Place): February 23, 2021, 10 am, KOICA Nigeria Office
- Only Successful Bidders after the Technical Evaluation will be invited.
( F) Contract with Successful Bidder (Date, Place): February 26, 2021, TBD
- All deadlines must be kept strictly, with all requirements being met.
- All documents should be addressed to KOICA Nigeria Office. For address, see Item 14 below.
- If Performance Security is not submitted within five days of signing the contract, the contract will be automatically destroyed.
- Even if a national holiday is announced during the bid, KOICA will follow the schedule.
(3) Bidders shall submit all documents mentioned below:
No Eligibility Criteria Documents to be submitted 1 Legal Entity for Business in Nigeria Evidence Certificate of Incorporation with Corporate Affairs Commission (CAC) Including Form CAC2 (now CAC 1.1) and CAC 7 2 Owner Identification Owners and Authorised Personnel ID (in case of company representative, an authorization letter in bids name and ID is required) 3 Company Income Tax Certificate Evidence of Company’s income tax clearance certificate for the last 3 years with the required average annual turnover 4 Industrial Training Fund (ITF) Compliance Certificate Evidence of current Industrial Training Fund Certificate in compliance with Industrial Training Fund (ITF) Act 2005 (valid till 31 December 2020) 5 Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate Evidence of current NSITF compliance certificate 6 Pension Clearance Certificate Evidence of current pension clearance certificate in compliance with the Amended PENCOM Reform Act 2014 7 Council for the Regulation of Engineering in Nigeria (COREN) Certificate Evidence of current and valid COREN Registration Certificate 8 Licensed Electrical Contractors Association of Nigeria (LECAN) Evidence of current and valid LECAN Registration Certificate 9 Nigerian Electricity Management Services Agency (NEMSA) Electrical Installation Contractors Certification Evidence of current and valid NEMSA Registration Certificate Evaluation Criteria Documents to be submitted 1 Similar Experience and Performance Outcome; Supply and Installation of Electrical transformers successfully executed for the last 5 years from the bid announcement, dated between January 04, 2016 and January o4, 2021 Letters of Awards and Job Completion certificates or documentary evidence issued by contract awarding organizations, with pictures of works done of the company for the last 5 years. 2 Price Proposal Price Proposal*The price proposal shall include statutory fees/permission to install, all labor, material, tools, equipment, workers / equipment mobilization, description work to be completed, a quote for completion of all work, a schedule for completion of all work and demobilization, engineering and supervision required to finish, install, and complete the work in accordance with the Contract Documents. 3 Technical Proposal(Proposed Procurement Plan In detail) Technical Proposal (detailed plan) for Supply, Installation, Commissioning, Testing and Follow-up Management and Maintenance of all supplied and installed items including but not limited to cables, transformer 1 Unit of 500KVA, 33/0.415KV Distribution transformer and additional suggestions All Installation materials and distribution transformer specifications with pictures and Comprehensive data and details of features and quality
(5) The available budget for this project is USD 27,000 (Value Added Tax exempted) and Bidder’s proposals should not exceed this budget. Any bid exceeding the project budget may result in rejection of its bid.
(6) The prices in this bid are all exempted from Value Added Tax (VAT), and Bidding Price should exclude VAT.
(7) This project is exempt from Value Added Tax (VAT) as this is part of Korea’s Official Development Assistance (ODA) to Nigeria. Thus, KOICA Nigeria Office does not have any authority nor hold any responsibility.
(8) Language of Proposal: English
(9) KOICA Nigeria Office requires that Bidders observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, KOICA:
(A) will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.
(B) will recognize a bidder as ineligible, for a period determine by KOICA.
(10) Bidders must be officially registered for business authorities concerned in Nigeria.
(11) KOICA will not be responsible for any costs or expenses incurred by Bidders in connection with the preparation or delivery of bids.
(12) Bidders are expected to examine all instructions, forms, terms and specifications in the bidding documents. Failure to furnish all information required by the bidding documents of submission of a bid not substantially compliant to the bidding documents in every respect shall be at the Bidder’s risk and may result in rejection of the bid.
(13) KOICA reserves the right to increase or decrease the quantity of goods and related services originally specified provided this does not exceed the 20% without any change from bidders in the unit prices or conditions.
(14) All bidding documents should be addressed to:
The Country Director, KOICA Nigeria Office (c/o the Embassy of the Republic of Korea)
Address: 9 Ovia Crescent, Off Pope John Paul II Street, Maitama, Abuja, Nigeria
Telephone: (+234) 8064604525
E-mail: nigeria@koica.go.kr
For Full Request for Proposal and related regulations and formats, check our Google Drive: https://drive.google.com/drive/folders/193Cesz0MMi9oCmDAuPAH7mWKxBoRNnZJ?usp=sharing
