National Agency For Food And Drug Administration And Control (NAFDAC)- Invitation For Expression Of Interest For The Maintenance Of Laboratory Equipment And Instruments

DEADLINE: 17TH FEBRUARY, 2021
NATIONAL AGENCY FOR FOOD AND DRUG ADMINISTRATION AND CONTROL (NAFDAC)
INVITATION FOR EXPRESSION OF INTEREST FOR THE MAINTENANCE OF LABORATORY EQUIPMENT AND INSTRUMENTS

1. INTRODUCTION
The National Agency for Food and Drug Administration and Control (NAFDAc) is the Agency of the Federal Government established by Decree No. 15 of 1993 as amended (now Cap. N1, LFN, 2004) and charge with the responsibility among others of regulating and controlling, the importation, manufacture, exportation, distribution, advertisement, and sale of drug, food, chemicals, medical devices, packaged water, detergents and cosmetics.

The Agency hereby invites interested reputable and competent companies/Firms with relevant experience and good track records to submit expressions of interest for the maintenance of Laboratory Equipment and instruments at the following NAFDAC Laboratories

2. SCOPE OF SERVICES

3. ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit an expression of interest that highlights the bidding company/fim ability to carry out the procurement. The documents must contain the following:
a. Evidence of Registration with Corporate Affairs Commission, namely
Certificate of Incorporation, Memoranda & Articles of Association, form CAC
1.1or CAC7,CAC2 (Certify True Copy)
b. Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2020,
c. Evidence of current Pension Compliance Certificate valid till 31st December,
2020;
d. Evidence of current Industrial Training Fund (ITP) Compliance Certificate valid till 31st December, 2020;
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance
Certificate valid till 31st December, 2020;
f. Evidence of Registration on the National Database of Federal Contractors,
Consultants and Service Providers by submission of Interim Registration
Report (IRR) expiring on 31/12/2020 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the National Agency for Food and Drug Administration and Control or the Bureau of Public Procurement is a former or present Director, shareholder or has ay pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that the company/firm is not in receivership/bankruptcy
– that none of the directors or partners of the company/firm is an ex-convict in any country for any criminal offence relating to fraud or financial impropriety
h. Detailed Company/irms profile, indicating Management structure, size,
strength and numbers of Management, Technical & Non Technical Staff,
including Names, educational and professional qualifications, years of
experience, photocopies of qualifications from relevant professional
bodies/Schools attended must be attached. In addition, companies and firms
must show that:
i. They have a qualified Instrument Engineer with at least 10 years’
experience
ii. They have at least 10 years’ industry experience in carrying out Laboratory
equipment maintenance
iii. The possess requisite competency or expertise on current equipment
maintenance techniques like (UHPLC, HPLC, UV, FTIR, POLARIMETER, AAS, GC/MS, pH Meter, weight balances etc.)
iv. All Primary reference materials and devices to be employed by the
company/firm for maintenance should be traceable
v. They are knowledgeable in safety requirements in Laboratory environment
vi. They have an agreement with the original equipment manufacturer or its
local representative in Nigeria.
i. Verifiable documentary evidences of at least three (3) similar assignment in
the last five (5) years of comparable complexity (Tabulated) with details
comprising of Client Name, Brief description of Project, Project location, year
Contract Value, Implementation role, the status of services provided as
completed or on-going, in addition, evidence of award letters, or commission
letters, Payment Certificate (if on-going) and Completion Certificate from
clients as Tabulated must be shown.
j. Evidence of technical resources and equipment to execute the assignment.
Proof of acquisition or lease agreement must be shown.
k. Evidence of financial capability to execute the project by submission of
Reference Letter from a reputable commercial bank in Nigeria, indicating
willingness to provide credit facility for the execution of the project when
needed. Please note that Banker’s letter merely stating that the applicant is a
customer or maintains an account with the bank is not acceptable.
I. Evidence of Audited Financial Statement for the last three years i.e. 2017,
2018 & 2019 stamped and signed by client Auditor.(Turnover, as reflected in
Financial Statements, must correspond with that on the Tax clearance
certificate)
m. Companies/Firms responding must be ISO 9000 certified
n. All documents for submission must be transmitted with a covering/forwarding
letter under the Company/Firm letterhead bearing amongst others, the
Registration Number (RC) as issued by corporate affairs commission (CAC),
Contact Address, Telephone Number (GSM), and E-mail Address. The Letter
Headed paper must bear the Names and Nationalities of the Directors of the
company/firms at the bottom of the page and duly signed by the authorized
officer of the company/firm and documents/information must be arranged
and submitted in the sequence/order as listed above.

4. SUBMISSION OF EOI
Interested companies/firms are required to submit their Expression of Interest (EOI) in sealed envelopes with the project title clearly marked as indicated above. The EOI document must be addressed to:
The Director General (NAFDAC)
Attention: Head Procurement
Procurement Unit (Third Floor)
AC Headquarters
Plot 2032, Olusegun Obasanjo Way, Wuse Zone 7, Abuja.

All EOI must be delivered on or before 12:00 noon, Wednesday, 17th February,
2021. Any document received after the date and time specified above stands
automatically disqualified.

5. OPENING OF EOI
EOI documents shall be opened immediately after the close of submission at 12:00 noon, Wednesday, 17th February, 2021at the conference Room 2 floor
NAFDAC Headquarters Building, plot 2032 Olusegun Obasanjo Way, Wuse Zone 7, Abuja.

6. NOTES
a. Only shortlisted firms will be invited at a later date for collection of Request
for Proposals.
b. Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening wil be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti Corruption/Transparency.
c. Bidders can submit through Post (Courier Services)
d. Submitting Expression of Interest (EOn does not commit NAFDAC to
awarding contracts to any service provider/company/firm.
e. NAFDAC reserves the right to verify claims made by any service
provider/company/firm.
f. Companies/Firms are not allowed to bid for more than two (2) projects.
g. Submitting a false document is an offence, which will lead to disqualification
and prosecution,
h. NAFDAC is not bound to shortlist any firm and reserves the right to annul
the Procurement process at any time without incurring any liabilities in
accordance with Section 28 of the Public Procurement Act 2007.

Signed
MANAGEMENT
NAFDAC