DEADLINE: 5TH MARCH, 2021 UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT (USAID)
REQUEST FOR EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES TO UNDERTAKE AN ENGINEERING ASSESSMENT OF THE KEBBI STATE CENTRAL MEDICAL STORE (CMS).
#716.0007-21-DCP-NGA
SAII Associates Ltd/GTE, an associate company of Chemonics International Inc., implements the United States Agency for International Development (USAID) Global Health Supply Chain Program– Procurement and Supply Chain Management (GHSC-PSM) project in Nigeria USAID Prime Contract No. AD-OAA–15-00004, Task Order Nos:AID-OAA-TO-15-00007, AID-OAA-TO-15-00009, AID-OAA-TO-15-00010, and AD-OAA-TO-18-00018 and the contract between The Global Fund to Fight AIDS, Tuberculosis and Malaria (The Global Fund) and Chemonics international Inc., (hereinafter referred to as “Chemonics”, ar “GHSC-SM) is issuing a Request for Proposals (RFP) for Consultancy Services to undertake an Engineering Assessment of Kebbi State Central Medicals Store (CMS).
The purpose of this RFP is to seek proposals from consultants to conduct an engineering assessment of Kebbi State Central Medical Store (CMS) located at the LMCU Office Malaria Control Unit, Haliru Abdu Way. Opposite Union Bank, Birnin Kebbi, Kebbi State, the development of a warehouse floor plan and the preparation of detailed engineering drawings, BOQs and specifications for building rehabilitation, site improvements and equipment for a fully functional pharmaceutical storage and trans-shipment facility to serve the state of Kebbi.
The CMS is currently undergoing some form of renovation and remodeling by the state government at present due to the fire incident that gutted most part of the structure, the commencement of the remodeling shows commitment on the part of the state to meet up with the readiness for the Drug Revolving Fund (DRF) take off, however, the state requires further technical assistance towards the journey of rehabilitating the site into a pharma grade warehouse solution. This solution will provide compliant and functional warehouses that will assist in the effective and efficient storage and management of medicines and related pharmaceuticals in support of ministries of health and aid programs.
Please note this is not a RFP, INTERESTED OFFERORS SHALL SEND A REQUEST FOR FULL TEXT OF RFP TO: PSMNigeriaTLPRFQ@ghsc-psm.org.
Chemonics realizes that offerors may have additional questions after reading the full RFP. All questions on the ful RFP are to be submitted by email to PSMNigeriaTLPRFQ@ghsc-psm.org. no later than 5.00pm WAT March 05, 2021. Questions and requests for clarification, and the responses thereto, will be circulated to all full text RFP recipients who have indicated an interest in responding to this RFP.
Chronological List of Proposal Events
The Following Calendar summarizes important dates in the solicitation process. Offerors must strictly follow these deadlines:
- RFP announcement published- 24 Feb 2021
- Deadline For written questions- 09 Mar 2021
- Answers provided to questions/clarifications- 12 Mar 2021
- Site inspection (Optional but mandatory for offerors within Kebbi State)- 23 Mar 2021-
- Proposal conference (as the need arises following received questions)- TBD
- Proposal due date- 31 Mar 2021
- Subcontract award (estimated)- 21 April 2021
The dates above may be modified a the sole discretion of Chemonics. Any Changes will be published in an amendment to this RFP.
All proposals must be submitted in two volumes, consisting of:
1. Volume 1: Technical proposal
2. Volume 2: Cost proposal
Instructions for the Preparation of the Proposal
1. Cover Letter
The offeror shall use the cover letter provided inAnnex 1 of this RFP, which confirms organizational information and consent to the validity of this proposal.
2. Technical Proposal
The technical proposal shall comprise the parts below. Please note that the proposal must be responsive to the detailed information set out in Section Il of this RFP, which provides the background states the scope of work, describes the deliverables, and provides a deliverables schedule.
Part 1: Technical Approach Methodology and Detailed Work Plan. This part shall not exceed 20 pages. This page limit does not include the following documents:
- Proposal Cover Letter (see Annex 1)
- Completed Required Certifications (see Annex 3)
- Cvs of key personnel
- Draft work plan
- Sketches, catalogue cut sheets and’or drawings
The Technical Volume should describe in detail how the offeror intends to carry out the Works, as described in the Scope of Work (SOW) found in Section 2. The technical volume should demonstrate a clear understanding of the work to be undertaken and the responsibilities of all parties involved. The offeror should include details on personnel, equipment, and subcontractors who will be used to carry out the required activities.
The following documents must be included in the Technical Volume (failure to submit all of the following documents may result in disqualification from award
- Proposal Cover Letter (see Annex 1)
- Completed Required Certifications (see Annex 3)
- Project Methodology (see below)
- Draft Work Plan (see below)
- CVs of Key Personnel (see below)
- Information PastPerformance (see below)
- Copy Of official licensed legal registration
Project Methodology and Technical Solution: Using The Information contained in the SOW, the Offeror should describe its approach for executing each phase of the project in as much detail as necessary, for a successful outcome The methodology and technical solution proposed by the offeror shall meet WHO recommendations for pharmaceutical storage, recognized warehousing industry standards, al reievart Nigerian Standards and be cost efficient while taking into consideration the project’s location and availability of materials and equipment.
Draft Work Plan: The draft work plan for the proposed services shall be submitted in the form of a Gartt chart and shall provide a step by step
process for executing every phase of the work in the most efficient manner.
Part 2: Management, Key Personnel, and Staffing Plan. This part shall not exceed 5 pages. CVs for key personnel shali be included in an
annex to the technical proposal and will not court against the page limit.
The offeror shall propose Key Personnel professional staff, each with a minimum of 10 years relevant experience, to oversee and carry out the
scope of work. Key Personnel shall be fully available throughout the duration of the subcontract and shall not be replaced without prior written
consent of SAIL. The Technical Volume should include CVs and professional licensure documents for the following required key personnel:
Project Manager, Quantity Surveyor, Licensed Professional Civil Structural Engineer, Licensed Architect, Licensed Professional Mechanical Engineer, and Licensed Professional Electrical Engineer experienced in the planning operation and engineering design of pharmaceutical warehousing structures, building systems and equipment. Ability to communicate effectively both in Hausa and in English with Kebbi State personnel. All key personnel shall be fluent english speakers. The technical volume should also include an organizational chart
with the roles and availability of each proposed staff for this project.
• Pat 3: Corporate Capabilities, Experience, and Past Performance. This part shall not exceed 7 pages. Knowledge of Kebbi state terrain will be an added advantage.
Part 3 must include a description of the company and organization, with appropriate reference to any parent company and subsidiaries
Offerors must include details demonstrating their experience and technical ability in implementing the technical approach methodology and the detailed work plan.
In addition to the certifications required in Annex3, Offerors shall submitthe following:
- Evidence of registration with the Quantity Surveyors Registration Board of Nigeria(QSREN)
- Evidence of registration with the Architects Registration Council of Nigeria (ARCON)
- Evidence of registration at the Council for the Regulation of Engineering in Nigeria (COREN).
- Evidence of Tax Clearance Certificate
Additionally, offerors must include three (3) past performance references of similar work (under contracts or subcontracts) previously
implemented as well as contact information for the companies for which such work was completed. Contact information must include at a minimum: name of point of contact who can speak to the offerar’s performance, name and address of the company for which the work was performed, and email and phone number of the point of contact, Chemonics reserves the right to check additional references not provided by an offeror.
3. Cost Proposal
The cost proposal is used to determine which proposals represent the best value and serves as a basis of negotiation before award of a subcontract.
The price of the subcontract to be awarded will be an al-inclusive fixed price. Nevertheless, for the purpose of the proposal, offerors must provide a detailed budget showing major line items as well as a budget narrative. Please refer to Annex 2 for detailed instructions and a sample cost structure. All offerors shall present summary costs and shall provide supporting cost details for each line ten. The inclusion of separate line items for any indirect costs or fees will not be permitted. As such, it is expected that each offeror will provide comprehensive total values for each line item in the Schedule of Values inclusive of any/all indirect costs and fees.
No profit, fees, taxes, or additional costs may be added after award. Because the Global Health Supply Chain Program-Procurement and Supply Management (GHSC- PSM) projectis aUSAD funded project and is implemented under a bilateral agreement between the Nigerian and the US. Government offerors must not include VAT and customs duties in their cost proposal.
Evaluation and Basis for Award is Referenced in Section Of The Full RFPVersion.
THIS IS AN EXTRACT FROM THE RFP. INTERESTED OFFERORS SHALL SEND A REQUEST FOR FULL TEXT OF RFP TO
PSMNigeriaTLPRFQ@ghsc-psm.org
