UNIVERSITY OF MARYLAND (MGIC) NIGERIA
REQUEST FOR PROPOSAL FOR PROJECT MANAGEMENT AND SUPERVISION SERVICES
INQUIRIES AND PROPOSALS SHOULD BE DIRECTED TO:
The Procurement Manager
Maryland Global Initiative Corporation
No 2 Sirakoro Street, Wuse 2, Abuja
Email: Procurement@mgic-nigeria.org
The Maryland Global Initiatives Corporation (MGIC) is a non profit affiliate of the University of Maryland, Baltimore that works to strengthen health systems and reduce the spread and impact of HIV/AIDS in the areas where we operate. We currently have offices in six countries in sub-Saharan Africa, including
Botswana, Kenya, Nigeria, Rwanda, Tanzania, and Zambia
The University of Maryland Baltimore MGIC Nigeria Office is seeking to engage a Project Manager for management and supervision of the refit of new office space.
I. GENERAL INFORMATION
A. Purpose. This request for proposal (RFP) is to engage a Project Manager for management and supervision of the refit of new office space for the period of 3 months from signing of a contract.
1. Only individuals with Project Management experience, ARCON or COREN registered may respond to this RFP
B. Instructions on Proposal Submission.
1. Closing Submission Date. Proposals must be submitted no later than March 5, 2021
2. Inquiries. Inquiries and questions concerning this REP should be directed to:
Procurement Manager
Maryland Global Initiative Corporation
No. 2 Sirakoro Street, Wuse 2, Abuja
Email: Procurement@mgic-nigeria.org
3. Conditions of Proposal. All costs incurred in the preparation of a proposal responding to this REFP will be the responsibility of the Offeror and will not be reimbursed by MGIC.
4. Instructions to Prospective Contractors. Your proposal should be addressed as follows:
Procurement Manager
Maryland Global Initiative Corporation
No 2 Sirakoro Street, Wuse 2, Abuja
Email: Procurement@nmgic-nigeria.org
It is the responsibility of the Offeror to ensure that the proposal is received by MGIC by the date specified above. Proposals received after the closing submission date will not be considered.
5. Right to Reject. MGIC reserves the right to reject any and all proposals received in response to this RFPA contract for the accepted proposal will be drafted based upon the factors described in this RFP.
6. Notification of Award. It is expected that a decision selecting the successful contractor will be made within two (2) weeks of the closing date of the receipt of proposals. Upon conclusion of final negotiations with the successful contractor, she/he will be informed, in writing. It is expected that the contract shall be for three (3) months with the option to renew for a maximum of three (3) months.
The contract will be for work performed within the specified time period with a retainer and additional fees above that amount at an hourly rate.
7. SCOPE OF SERVICES. The Offeror shall be readily available to perform the following project Management services, as requested by the organization:
- Supervising refitting project from start to finish.
- Ensuring teams work together to deliver quality work to strict deadlines.
- Monitoring construction processes.
- Performing equipment, material, and routine site inspections.
- Scheduling regular meetings with vendors and staft.
- Writing up reports, budgets, project plans, and presenting them to relevant stakeholders.
- Obtain permits where required.
- Ensuring adherence to health and safety regulations at all times
8. The Offeror shall submit detailed billing statements for all services billed at an hourly rate or prorated as necessary, Offeror shall also include summaries of work performed and time spent on services performed under the flat monthly fee, as discussed below
II. PROPOSAL CONTENTS
The Offeror, in its proposal, shall have a minimum, include the following:
A. Experience. The Offeror should describe its Project management experience, including the names, addresses, contact persons, and telephone numbers of at least three clients, preferably including clients like MGIC. Letters of reference are highly encouraged. Experience should include the following categories:
1. Experience advising international non-profit organizations.
2. Experience advising clients conducting similar programs and US government-funded services
B. Organization, Size, Structure, and Areas of Practice. If the Offeror is a firm, it should describe its organization, size, structure, areas of practice, and office location(s)
C. Qualifications. The Offeror should have the following:
- Bachelor’s degree in Architecture, Construction or Engineering preferable.
- Experience in the construction industry required.
- Experience in a leadership role recommended.
- Excellent written and verbal communication skills.
- Ability to focus and keep calm under pressure.
- Ability to keep track of multiple projects.
- ARCON or COREN registration will be an advantage
- Project Management experience is recommended.
D. Price. The Offeror’s proposed price should be an estimate of the quantity of work typical with this type of organization/NGO. IE should include information on the daily billing rates and charges Also include a monthly flat fee that would be charged to advise on routine matters that could be handled over the telephone. MGIC reserves the right to negotiate with the Offeror on structure of the billing
and/or retainer fee.
III. PROPOSAL EVALUATION
Evaluation Procedure and Criteria. MGIC will review and evaluate proposals based on the following criteria:
1. Proposed approach to scope of work.
2. Level of experience of the individual(s) identified.
3. Experience with similar clients and legal matters.
4. Response from references and letters of reference.
5. Cost.
6. Interview, If conducted
