DEADLINE: 26TH MARCH, 2021
INSTITUTE OF HUMAN VIROLOGY, NIGERIA (IHVN)
REQUEST FOR PROPOSAL FOR FOR THIRD PARTY LOGISTICS SERVICES
BID TITLE: RFP FOR THIRD PARTY LOGISTICS SERVICES
BID REF NO.: 2021/03/08
MANAGEMENT OF (LOT 1) WAREHOUSING (LOT 2) DISTRIBUTION

  1. Introduction
    The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, tuberculosis, malaria, research and no-communicable disease projects in Nigeria through the development of infrastructure for treatment, Care, prevention, and support tor people living with and those affected by these diseases.

2. Background
The Institute of Human Virology Nigeria (IHVN) has received grants from Global Fund to implement the Public Private Mix (PPM) grant in Nigeria and intend to apply part of the grant to engage third party logistics service providers for the purpose of (1) Warehousing and (2) Distribution of Health and Non-Health Commodities for the Institute. 

IHVN is an organization that is dependent on the budgetary and extra-budgetary contributions it receives from its funders after the implementation of its activities. Bidders are, therefore, requested to propose the best and most cost-effective solution to meet IhVN requirements, while ensuring a high level of service.

3. Purpose of RFB
The purpose of this request is to solicit for bids to facilitate the implementation, ensuring that all iHVN commodities are warehoused and distributed on a timely basis and safely to identified destinations

4. Invitation for Expression of Interests and Bidding
HVN IS soliciting tor interests from reputable service providers and organizations with relevant experience carrying out services listed on our RFP during the project implementation period.

To be eligible to participate in the bidding process, interested organizations are required to provide the following information:

  • Signed Cover Letter indicating Lot Number (check Bid Bill Or Quantity on our website 1 or more information).
  • Company’s profile with organogram detailing the structure of the organization.
  • Evidence or company registration (certificate of incorporation or the company- CAC).
  • All bidders must include copies of tax clearance certificates for the past three years,
  • Verifiable evidence of completing similar jobs successfully in the last three years, hands-on Experience in warehousing management or distribution of health commodities.
  • Bank Reference Letter
  • All bidders must include copies of DUNS certification or the bid will be disqualified.
  • Letters of commendation from at least two companies confirming your track records in meeting up with agreed Key Performance Indicators in your contract with them.
  • Copies of such contract should be attached as part of your experience on similar assignments.

5. Submission Requirements

  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • Cost Proposal: IHVN desires that bidders provide bids formatted in the templates in Annex 7. Bids must be in Nigerian Naira.
  • Bid must be in Company’s letterhead, duly signed and stamped by an authorized company representative.
  • Apart from hard copies, all quotations must also be submitted in Excel Forma (tables) and Word format (proposals) on separate flash drives. Any quotation without soft copies (for technical and financial proposals) will not be evaluated. The flash drive should be passworded and the password shall be contained in the sealed financial bid envelope.
  • Financial evaluation for the warehouse will be based on Icast cost selection.
  • Financial evaluation for distribution services will be based on least cost per state.
  • Copies of the complete hard copies of technical and financial proposals to be submitted and marked separately in sealed envelopes must be sent via courier or hand-delivered, in a sealed envelope or parcel to the address below.

6. Notice:
Bids which must be delivered to the Institute within three (3) wecks from the dite of this publication should have the title of the BID written on the “Top Left Hand Correr” of the envelope.

All interested bidders can download the BID document at www.ihvnigeria.org

7. Contacts/Questions about the Bid and Bid Deadline:

  • Funding Agency- GFPPM Grant
  • Bid Deadline Date/Time- 26th March, 2021
  • Bid Start Date/Time- 8th March, 2021
  • IHVN Contact Person- Head cf Supply Chain Management Department

Institute of Human Virology, Nigeria
Penthouse, Maina Court
Plot 252, Herbert Macaulay Way
Central Business District
P.O. Box 9396, Garki, Abuja-NIGERIA
Tel:+234 (0)94610342, 4610341 Fax: +234 Ext. 4025
Email: bids@ihvnigeria.org

Banner