DEADLINE: 18TH MARCH, 2021
NEEM FOUNDATION
REQUEST FOR QUOTATION (RFQ) TOYOTA HIACE BUS
Dear Sir/ Madam
We kindly request you to submit your quotation for the provision of One (1)Toyota Hiace Bus, as detailed in Annex 1 of this RFQ.
Quotations may be submitted on or before 18 March 2021 at 3:00pm by courier mail or via email to the address below:
Neem Foundation
2 Kwa Falls,
Maitama Abuja,
Nigeria
Attention: The Head of Procurement Unit
Email Address dedicated for this purpose: Procurement@neemfoundation.org.ng
Quotations submitted by email must be limited to a maximum of 9 MB, Virus free and no more than 1 email transmission. They must be free from any form of virus or corrupted contents, to the quotations shall be rejected.
It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by Neem Foundation after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format.
Please take note that the following requirement and conditions pertaining to the supply of the above mentioned services:
Brief Description of the Required Services Scope of ServicesVehicle Name: ToyotaVehicle Model: HiaceVehicle Year: 2007 – 2008Condition: Air Conditioning, Seat belts, Radio/CD Player, Airbags, Power steeringColour: White PreferredFuel Type: PetrolTransmission: Automatic Preferred Currency of Quotation X Local Currency : Naira Value Added Tax on Price Quotation X Must be exclusive of VAT and other applicable indirect taxes After-sales services required · Warranty on Parts and Labor· Technical Support· Others Deadline for the Submission of Quotation 18 March 2021 at 3:00pm All documentations, including catalogs, instructions and operating manuals, shall be in this language English Documents to be submitted Duly Completed Form in accordance with the list of requirements in Annex 1;Business Registration Certificate;Tax Identification NumberWritten Self-Declaration of not being on the UN or EU Ineligibility list Period of Validity of Quotes starting the Submission Date X 60 daysIn exceptional circumstances, Neem Foundation may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. Partial Quotes Not Permitted Payment Terms X OthersPurchase Cost: After sign off on the vehiclesDelivery cost: Upon delivery of the vehicles to the agreed location Evaluation Criteria X Technical responsiveness/Full compliance to requirements and lowest price Neem Foundation will award to: One supplier Special conditions of Contract Not Applicable Conditions for Release of Payment (a) Neem Foundation’s written acceptance (i.e., not mere receipt) of the outputs; and(b) Receipt of invoice from the Service Provider. Annexes to this RFQ X Description of services (Annex 1) Contact Person for Inquiries(Written inquiries only) Procurement Officer – Procurement@neemfoundation.org.ngAny delay in Neem Foundation’s response shall be not used as a reason for extending the deadline for submission, unless Neem Foundation determines that such an extension is necessary and communicates a new deadline to the Proposers
