The Federal Polytechnic, Ile-Oluji, Ondo State- Invitation To Tender For Year 2021 Capital Projects (6 Lots)

DEADLINE: 11TH MAY, 2021
THE FEDERAL POLYTECHNIC, ILE-OLUJI, ONDO STATE
INVITATION TO TENDER FOR YEAR 2021 CAPITAL PROJECTS

(1.0) The Federal Polytechnic, Ile-Oluji intends to utilise funds provided in the 2021 Appropriation by the Federal Government to implement projects for the Year. In this regards and in compliance with the Public Procurement Act 2007, the Polytechnic therefore, invites experienced and competent companies to submit bids for its immediate requisition.

(2.0) SCOPE OF WORK

(3.0)  ELIGIBILITY CRITERIA
Interested bidders are required to submit the under-listed minimum bidding requirements:

(a) Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC) including form CAC1.1 or CAC 2 and CAC 7;

(b) Evidence of Company’s Income Tax clearance certificate for the three (3) years (2018, 2019 & 2020) valid till 31 December, 2021;

(c) Evidence of Pension Clearance Certificate valid till 31/12/2021;

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31/12/2021;

(e) Evidence of Nigeria Social Insurance Training Fund (NSITF) Clearance Certificate valid till 31/12/2021:

(f) Evidence of registration on National Database of Federal Contractors, Consultants and Service Providers by Bureau of Public Procurement (BPP) by submission of interim Registration Report (IRR) expiring on 31/12/2021 or valid certificate issued by BPP;

(g) A sworn affidavit disclosing whether or not any officer of the relevant Committees of Federal Polytechnic Ile-Oluji or Bureau of Public Procurement is a former or present Director Shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all materials particular;

(h) Stamped Company’s Audited Account for the last three (3) years (2018, 2019 & 2020);

(i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed:

(j) Company’s Profile with curriculum vitae of key staff of the company including copies of their Academic/Professional qualifications;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Evidence of plants/equipment with proof of ownership/lease;

(m) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;

(n) For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(p) All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firms Letterhead paper bearing amongst others, the Registration Number (RC), as issued by the Corporate Affairs Commission (CAC), Contact address. The Company’s Letterhead Paper must bear the Name and Nationalities of the Directors of the Company at the bottom of the page, duty signed by the authorised officer of the firm.

(4.0)  COLLECTION OF TENDER DOCUMENTS:
Interested companies are to collect the Standard Bidding Documents (SBD) from the office of the Director, Physical Planning, Federal Polytechnic, Ile-Oluji on evidence of payment of a non-refundable fee of N10,000 00 paid into the Federal Polytechnic, Ile-Oluji, Remita Account in any Commercial Bank (click on OTHERS on the list of service charges to Generate RRR). Include evidence of the receipt of payment as issued by the Bursary Department in the tender documents.

(5.0)  SUBMISSION OF TENDER DOCUMENTS
Completed Technical and Financial bids shall be submitted in two (2) hard copies in two different sealed envelopes and labelled “TECHNICAL” AND/OR “FINANCIAL” respectively. Lot Number should be indicated on top right hand corner of each envelope and enclosed in a third envelope on which the Project and Lot number should also be indicated. The company name and address (including GSM number) should reflect on the reverse side. the envelopes should be addressed to

THE REGISTRAR,
THE FEDERAL POLYTECHNIC. ILE-OLUJI
P.M.B. 727,
ILE-OLUJI
ONDO STATE.

Bids shall be submitted at the Office of the Registrar, Administrative Building, Federal Polytechnic, Ile-Oluji, Ondo State.

The closing date for submission of all bids shall be on or before 12:00 noon, Tuesday 11 May 2021. Any submission made thereafter will be rejected (returned unopened)

(6.0) OPENING OF BIDS
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon, Tuesday 11 May, 2021, at the Auditorium ‘B’, Permanent Site, Federal Polytechnic, Ile-Oluji, while Financial Bids will be kept un-opened. Only firms whose Technical submissions meet the stipulated minimum requirement would have their financial bids opened at a later date. For further enquiries, please contact the Director, Physical Planning on 08035062510/email: oyeoyetunde@fedpolel.edu.ng.

(7.0)  DISCLAIMER
(a) Bids must be in English Language and signed by an official authorised by the bidder:

(b) Bids submitted after the deadline for submission would be returned un-opened;

(c) Bidders should not bid for more than two (2) Lots;

(d) All costs will be borne by the bidders;

(e) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(f) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(g) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(h) The announcement is published for information only and neither does it constitutes an offer by the Federal Polytechnic, Ile-Oluji to undertake the project(s) nor entitled any bidder to make any claim(s) whatsoever in respect of any expenses incurred in preparing responses

(i) The Federal Polytechnic, Ile-Oluji is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED:
ADEMOLA A. BOBOLA
REGISTRAR