DEADLINE: 13TH MAY, 2021
ADEYEMI COLLEGE OF EDUCATION, ONDO
EXPRESSION OF INTEREST (EOI) FOR APPOINTMENT OF INSURANCE UNDERWRITER AND INVITATION TO TENDER FOR WORKS
WWW.ACEONDO.NET
Adeyemi College of Education, Ondo, Ondo state in compliance with the Public Procurement Act 2007 hereby invites reputable and competent companies/firm with relevant experience and good track records to submit Technical and Financial Bids for Lots (1-7) and reputable and competent Expression of Interest (Eol) for Lot (8) to provide insurance services.
2. SCOPE OF WORKS/CONSULTANCY SERVICES
CATEGORY A-Capital Projects (Works).
Lot 1- Erosion Control and repairs of Campus roads.
Lot 2- Construction/upgrade College roads and walkways of 120 meters with drainage on both sides
Lot 3- Completion of Abandoned Students’ Hostel.
Lot4- Construction of 300 meters 225mm block wall on strip foundation perimeter fence along Laje Road (phase II).
CATEGORY B- Works (Internally Generated Revenue Projects)
Lot 5 – Construction of Health Center Extension
Lot 6 – Extension of high tension (HT) lines, relocation & installation af 50OKVA transformer in mile 12 to the new power house under construction and relocation, repair & installation of 50OKVA Cummins generator in wande power house in mile 12.
Lot 7- Procurement of Generator for health centre.
CATEGORY C- Consultancy services
Lot 8- Insurance cover for College assets for year 2021/2022
3. ELIGIBILITY REQUIREMENTS
Prospective Contractors and consultants are required to submit the following documents as applicable:
i. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
ii. Evidence of Firm’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2021;
iii. Evidence of current Pension Clearance Certificate valid till 31st December, 2021;
iv. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021;
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2021;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP.
vii. Lot 8: Operational Licence issued by NAICOM, Valid and adequate reinsurance Treaty arrangement and Certified True Copy of Audited Accounts approved by NAICOM;
viii. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Adeyemi College of Education, Ondo, or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars
ix. Company’s Audited Accounts for the last three (3) years-, 2018, 2019, 2020;x. Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when
needed;
xi. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (COREN, QSRBN,ARCON,CORBON etc.) for Bidders in Lot 1-7 only;
xii. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
xiii. Works: List of plants/Equipment with proof of Ownership/Lease;
xiv. Lot 7: Original Equipment Manufacturer’s Authorisation (OEM);
xv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
xvi. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Interested companies are to collect the Standard Bidding Document (SBD) from office of Acting Director of Procurement, of procurement First floor of the former uncompleted building, opposite School of postgraduate studies & Research, Adeyemi College Education, Ondo on evidence of payment of non-refundable tender fee of N10,000.00 per Lot, paid into Adeyemi College of Education, Ondo’s Remita account in any reputable commercial bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B)
Prospective Bidders are to submit bid for each lot desired the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as Technical Bid or Financial Bid. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to The Provost, Adeyemi college of Education, ondo and clearly marked with the title of the project and Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the office of Acting
Director of Procurement, Adeyemi College of Education, ondo not later than 12:00 noon on Thursday, 10 June, 2021.
Furthermore, 5idders should visit www.eppms.aceondo.net to upload/submit electronic copy/version of their technical and financial bids (where applicable). Please note that the financial bids are to be passworded and the password submitted to procurement@aceondo.edu.ng on the financial bids opening date.
6. SUBMISsION OF EOI DOCUMENTS (SERVICE)
Interested firms are to submit two (2) bound or Expression or interest (Eol) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Provost, Adeyemi College of Education, Ondo and clearly marked with “INSURANCE UNDERWRITER”. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the office of Acting Director of Procurement, Adeyemi College of Education, Ondo not later than 12.00 noon on Thursday,13 May, 2021.
7. OPENING OF BIDS AND EOI DOCUMENTS
The Eol and the technical bids will be opened immediately after the deadlines for submission at 12.00 noon on Thursday, 13th May, 2021 and 12:00 noon on Thursday, 10 June, 2021 respectively, in the Centre for Educational Technology Conference Room, Adeyemi College of Education. Please, ensure that you sign the Bid Submission Register in the office of acting Director of Procurement, 1 floor of the former Uncompleted Building, Adeyemi College of Education, Ondo. Adeyemi College of Education, Ondo will not be held liable for misplaced or wrongly submitted Dids. For further enquiries, please contact Acting Director or Procurement email procurement@ldceondo.edu.ng
7. GENERAL INFORMATION
i. Bids and EoI must be in English Language and signed by an official authorised by the bidder;
ii. Bids and Eol submitted after the deadline for submission would be returned unopened,
iii. All costs will be borne by the bidders;
iv. Bidders should not bid for more than two (2) Lots; violators shall be disqualified;
v. Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with CoVID-19 Guidelines. The Bids Opening will be covered by video recording with the
presence of bwo (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-corruption/Transparency and shall be made available to bidders upon request;
vi. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services)
vii. Goods and services: Only Pre-qualified bidders at technical evaluation will be invited at a later date for financial
Dids opening, while the financial bids of urn-successful bidders will be returned unopened
viii. Services: Only shortlisted bidders will be contacted ata later date for collection of Request for Proposals;
ix. The Adeyemi College of Education, Ondo is not bound to shortist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Dr. S.A. Akintunde
Provost
Adeyemi College of Education, Ondo
