DEADLINE: 24TH MAY, 2021
FEDERAL MINISTRY OF YOUTH AND SPORTS DEVELOPMENT
FEDERAL SECRETARIAT PHASE II, SHEHU SHAGARI WAY, ABUJA
INVITATION FOR PREQUALIFICATION FOR THE DESIGN AND PRODUCTION OF SPORTING KITS, WEARS AND EQUIPMENT
(1) INTRODUCTION
The Federal Ministry of Youth and Sports Development had on Tuesday, March 2, 2021 conducted exploratory survey of indigenous capacity by advertising in the Nation, Daily Trust, The Sun and Vanguard Newspapers for local production of sports kits to be identified. It was subsequently verified that local capacity to produce kits of international quality exist. In line with this, the Ministry intends to engage a local Manufacturer for Design and Production of Sporting Kits, Wears and Equipment for 2020 Tokyo Olympic Games.
(2) SCOPE OF THE PROCUREMENT
Design and Production of various Sporting Kits, Wears and Equipment for 2020 Tokyo Olympic Games
(3) ELIGIBILITY REQUIREMENTS
Interested Manufacturer should submit their Prequalification (Technical) documents properly addressed containing the following requirements:
(i) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
(ii) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2018/2019/2020) and valid till 31st December, 2021;
(iii) Evidence of Pension Clearance Certificate valid till 31st December, 2021;
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till December, 2021;
(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2020;
(vi) Evidence of Registration on the National Database for Registration of the Federal Contractors. Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 issued by BPP:
(vii) Verifiable evidence of Manufacturing Sporting Kits/Wears/Equipment within Nigeria (at some point, the Ministry Officials shall inspect the factory as part of criteria for prequalification);
(viii) Evidence of kitting the National Team or Sports Federation, in local and /or international sporting events.
(ix) A Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Federal Ministry of Youth and Sports Development or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that information presented in its bid are correct in all particulars;
- that personnel and components to be used in the production of these items shall form at least 60% composition of Nigerians to comply with the FGN’s policy on Local Content;
- that the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceeding; and
- that the company is not having any Director who has been convicted in any country for any criminal offense relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter
( x) Unabridged Company Audited Annual Report for the past three years (2017, 2018, 2019);
(xi) Evidence of financial capability by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the production of the sporting kits/wears/equipment when needed;
(xii) Company’s Profile with Curriculum Vitae of Key Staff to be deployed for the production of these items;
(xiii) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(xiv) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of page, duly signed by the authorized officer of the firm.
(4) SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit two (2) hard copies of the technical documents with soft copy in sealed envelopes and clearly marked as “Technical Bid”, addressed to The Permanent Secretary, Federal Ministry of Youth & Sports Development, Federal Secretariat Complex, Phase II, Bullet House, Shehu Shagari Way, Abuja.
Furthermore, the reverse side of the sealed envelope should bear the name and address of the bidder and should be dropped in the designated Tender Box in the office of the Director, Procurement Department located on Room 521, 5th floor, Block ‘E’ not later than 12:00 noon on Monday, 24 May, 2021.
(5) OPENING OF TECHNICAL BIDS
The Technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 24 May, 2021 at the Permanent Secretary’s Conference Room, 2nd Floor, Block D. Please, ensure that you sign the Bid Submission Register in the office of Director (Procurement Department), Room 521, Fifth Floor, Federal Ministry of Youth and Sports Development, as the Federal Ministry of Youth and Sports Development will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director (Procurement). Only accredited Professional Bodies, NGOs, Civil Society Organizations will be allowed to witness the public opening.
(6) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) All costs will be borne by the bidders;
(d) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
(e) Bidders can submit through Post (Courier Services);
(f) Only pre-qualified bidders will be invited at a later date for collection of bid documents;
(g) This invitation for Bids shall not be construed as a commitment on the part of the Ministry or its officials, for contract award or shall it entitle a Tenderer to make any claims whatsoever and seek indemnity from the contract award or shall it entitle a Tenderer to make any claims whatsoever and seek indemnity from the Ministry by virtue of having responded to this advertisement.
(h) The Federal Ministry of Youth and Sports Development is not bound to pre-qualify any bidder and reserves the right to cancel any part or the entire Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
(7) PLEASE NOTE THAT:
(i) The Ministry will verify any or all of the claims made by the applicants and may disqualify any company whose claims are found to be false in addition to other sanction that may be deemed necessary including prosecution in the law court;
SIGNED:
PERMANENT SECRETARY
FEDERAL MINISTRY OF YOUTH AND SPORTS DEVELOPMENT
