DEADLINE: 7TH JUNE, 2021
MINISTRY OF MINES AND STEELS DEVELOPMENT
N0 2, LUANDA CRESCENT, OFF ADEMOLA ADETOKUNBO CRESCENT, WUSE II, ABUJA
INVITATION TO TENDER AND SUBMISSION OF EXPRESSION OF INTEREST (EOI)
(1) INTRODUCTION
The Federal Government has provided funds in the 2021 Appropriation Act for implementation of projects and programmes by the Ministry of Mines and Steel Development (MMSD). In compliance with requirements of the Public Procurement Act 2007, interested, competent and reputable companies with relevant experience and good track record of performance arc hereby invited to submit Expression of Interest (EOI) or Technical/Financial Bids for the following projects:
(2) SCOPE OF PROJECTS
LOT NUMBER PROJECT DESCRIPTION CATEGORY A: GOODS LOT G1: Supply of Field Equipment and Field Inspection tools LOT G2: Supply/Production of Law Reports, and Journals and Electronic Law Library LOT G3: Supply of Project Vehicles for Field Mines Officers LOT G4: Provision of Extension Services on Artisanal Mining Techniques to Mining Artisans
CATEGORY B: WORKS
| LOT W1 | Construction of Bridge between Kwandare and B.A.D in Lafia LGA, Nasarawa South Senatorial District, Nasarawa State |
| LOT W2 | Rehabilitation of Gorge in Lafia Town, Nasarawa South Senatorial District, Nasarawa State |
| LOT W 3 | Provision of Community Infrastructural Development around Emirs Palace Lafia Nasarawa South L.G.A, Nasarawa State |
| LOT W 4 | Construction and Rehabilitation of Rural Roads in Selected States (various) |
| LOT W 5 | Provision of Solar Powered Boreholes in Ogun Central Senatorial District, Ogun State (various) |
| LOT W 6 | Provision of Transformers in Abeokuta South L.G.A, Ogun Central Senatorial District, Ogun State (various) |
| LOT W 7 | Provision of Solar Powered Street Lights in Ogun Central Senatorial District, Ogun State (various) |
| LOT W 8 | Provision of Road Infrastructure in Mining Communities in Nasarawa South Senatorial Districts, Nasarawa State |
| LOT W 9 | Provision of Transportation and Modular Equipment for simple Mining Exploration across Nasarawa South Senatorial District Nasarawa State |
CATEGORY C: NON-CONSULTANCY SERVICES
LOT NC1 Provision of Cleaning and Janitorial Services at MMSD Headquarters, Abuja LOT NC2 Provision of Security Services at MMSD Headquarters, Abuja
CATEGORY D: CONSULTANCY SERVICES
LOT CS1 Research into clean Coal Technology and Environment LOT CS2 Consultancy Services on Mineral Utilization and Value-Chain Gap Analysis and Metal Industry LOT CS3 Revalidation of Abandoned Mine Sites (Various) LOT CS4 Revenue Auditing of Mining and Exploration (various) LOT CS5 Gender Mainstreaming and Child Labour Prevention in Mining LOT CS6 Establishment of Safer Mining Technique Centre for Precious, Industrial Metals and Gold Bearing States
(3) ELIGIBILITY REQUIREMENTS
All submissions must be accompanied with the following documents:-
(i) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC2 and CAC7.
(ii) Evidence of current Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years (2018, 2019,2020) expiring on 31 December, 2021.
(iii) Evidence of Pension Clearance Certificate valid till 31 December, 2021.
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2021.
(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance valid till 31 December, 2021.
(vi) Evidence of registration on the National Database of Federal Contractors, Consultants, and Service providers by submission of Interim Registration (IRR) expiring 31 December, 2021 or valid Certificate issued by BPP.
(vii) A Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Ministry of Mines and Steel Development or Bureau of Public Procurement, is a former or present Director, Shareholder or has any pecuniary interest in the Bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Partner/Director has been convicted in any Country for criminal offences related to fraudulent or corrupt practices, misrepresentation or falsification of facts relating to any matter;
- that the Company is not under receivership, the subject of any winding up petition or proceedings, insolvency or Bankruptcy;
(viii) Company’s Audited Accounts for the last three (3) years (2018, 2019 & 2020) stamped and signed by a duly registered auditor;
(ix) Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project;
(x) Company’s profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COMEG, COREN, QSRBN, ARCON, CORBON;
(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, Valuation Certificates, .Job Completion Certificates and Photographs of the projects.
(xii) Works: List of Plants/Equipment with proof Ownership/ Lease:
(xiii) For Supply of Equipment: Letter of Authorization from the Original Equipment Manufacturers (OEMs);
(xiv) For Provision of Transformers: Valid certificate from Nigerian Electricity Management Services Agency (NEMSA);
(xv) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles, or their authorized representatives should bid for supply of vehicles;
(xvi) For Cleaning Service: Evidence of Firm’s current registration with Environmental Health Officers Registration Council (EHORECON)
(xvii) For Security Service: Evidence of Firm’s current registration with Nigeria Security and Civil Defence Corps (NSCDC)
(xviii) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided. Submission of valid eligibility documents listed in (i – vii) above is compulsory’ for each partner;
(xix) All EOI/Tender documents for submission must be transmitted with a covering/ forwarding letter under the Company/Firm’s Letter head Paper bearing amongst others, the Registration Number (RC) as issued by the Cooperate Affairs Commission (CAC), contact address, telephone number (preferably GSM number), and e-mail address. The Letter-head Paper must bear the Names and Nationalities of all the Directors of the Company at the bottom of the page. The covering/forwarding letter must be signed by the person duly authorized to so act on behalf of the company/firm, and addressed to: The Permanent Secretary, Ministry of Mines and Steel Development, No. 2, Luanda Crescent, Off Adetokunbo Ademola Crescent, Wuse II, Abuja.
(4) COLLECTION OF BIDDING DOCUMENTS
Categories A, B& C (Goods, Works and Non-Consultancy Services):
Interested bidders are to collect the Standard Bidding Document (SBD) from the office of the Director (Procurement), Procurement Department, Block A, Flat 3, MINDIVER Building, Ministry of Mines and Steel Development, Wuse II, Abuja upon presenting evidence of payment of non- refundable Tender Fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the TSA of the Ministry of Mines and Steel Development in any reputable commercial Bank in Nigeria, (The TSA Account Number is to be obtained from the Ministry’s Finance and Accounts Department). Collection of SBDs is from 9:00 a.m. to 3:00 p.m. on working days.
(5) SUBMISSION OF TENDER DOCUMENTS
(i) Categories A, Band C Goods, Works and Non-Consultancy Services:
Prospective bidders are to submit bids for each of the lot desired, two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, the two sealed envelopes are put together in a bigger envelope addressed to the Permanent Secretary, Ministry of Mines and Steel Development, No. 2, Luanda Crescent, Off Adetokunbo Ademola Crescent, Wuse II, Abuja and clearly marked with the Project Title and Lot Number. Furthermore, the reverse side of each sealed envelope should bear the Name and Address of the bidder and the sealed bigger envelope should be deposited in the Tender Box placed in the office of the Director (Procurement), Procurement Department, Block A, Flat 3, MINDIVER Building, Ministry of Mines and Steel Development, Wuse II, Abuja, not later than 12:00 noon on Monday, 5 July, 2021. Late bids shall be returned un-opened.
(ii) Category D- Expression of Interest (EOI):
Interested Firms are to submit two (2) bound copies of Expression of Interest (EOI) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Permanent Secretary, Ministry of Mines and Steel Development, No. 2, Luanda Crescent, Off Adetokunbo Ademola Crescent, Wuse II, Abuja and clearly marked with the Project Title and Lot Number. Furthermore, the reverse of the sealed envelope should have the Name and Address of the bidder and should be deposited in the Tender Box placed in the office of the Director (Procurement), Procurement Department, Block A, Flat 3, MINDIVER Building, Ministry of Mines and Steel Development, Wuse II, Abuja, not later than 12:00 noon on Monday, 7, June 2021.
(5.0) OPENING OF BIDS
(i) Categories A B and C – Goods, Works and Non-Consultancy Services:
Only the Technical Bids will be publicly opened immediately after the deadline for submission at 12:00 noon on Monday, 5 July, 2021, in the Minister’s Conference Room. Ministry of Mines and Steel Development, No. 2, Luanda Crescent, Off Adetokunbo Ademola Crescent, Wuse II, Abuja, while the Financial Bids will be kept un opened. Please ensure that you sign the Bid Submission Register when submitting bids, as the Ministry would not be liable for misplaced or wrongly submitted bids.
(ii) Category D- Expression of Interest:
Expression of Interest (EOI) documents will be opened immediately after the deadline for the submission at 12:00 noon on Monday, 7 June, 2021, in the Minister’s Conference Room, Ministry of Mines and Steel Development, No. 2, Luanda Crescent, Off Adetokunbo Ademola Crescent, Wuse II, Abuja. Please, ensure that Bid Submission Register is signed at the point of bid submission as the Ministry would not be liable for misplaced or wrongly submitted bids.
(6.0) GENERAL INFORMATION
(i) Bids and Expressions of Interest must be in English Language and the Bid/EOI Submission letter must be signed by a person duly authorized by the bidder to so act;
(ii) Bids and Expressions of Interest submitted after the deadline for submission would be returned unopened;
(iii) Bidders must not bid for more than two (2) Lots;
(iv) Presence of bidders/representatives and members of the public shall not be required during the Bid/EOI opening exercises in compliance with COVID-19 Guidelines. The Bid/EOI opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
(v) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
(vi) For Categories A-C: only pre-qualified bidders at technical evaluation will he invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
(vii) For Category- D: only shortlisted companies will be invited at a later date for collection of Standard Request for Proposals (RfPs);
(viii) All costs will be borne by the bidders as the Ministry of Mines and Steel Development will not be liable for any cost or expenses incurred by any bidder/interested party(ies) in connection with any response to this invitation;
(ix) All documents submitted may be referred to relevant agencies for verification;
(x) The Ministry of Mines and Steel Development is not bound to pre-qualify/shortlist any Bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007;
(xi) Non-compliance with the Conditions stated herein will lead to automatic disqualification of the Bidder from the bidding process;
For further enquiries, please contact Procurement Department between 9:00 a.m. and 3:00p.m. on working days.
SIGNED:
PERMANENT SECRETARY
MINISTRY OF MINES AND STEEL DEVELOPMENT, ABUJA
