DEADLINE: 21ST JUNE, 2021
PRESIDENTIAL ENABLING BUSINESS ENVIRONMENT COUNCIL (PEBEC)
THE PRESIDENTIAL ENABLING BUSINESS ENVIRONMENT COUNCIL
INVITATION FOR TECHNICAL AND FINANCIAL BIDS
(1.0) INTRODUCTION
The Enabling Business Environment Secretariat (EBES) assists Federal Government ministries, departments and agencies to Implement the reform mandate of the Presidential Enabling Business Environment Council (PEBEC), In compliance with the requirements of the Public Procurement Act 2007 and Its extant guidelines, EBES requests reputable consulting Firms/Companies to submit Expressions of Interest for the following under-listed bids:
(2.0) SCOPE OF SUPPLIES AND WORKS
LOT 5: Supply, Installation and configuration of video conferencing equipment – consisting of a 55-Inch touch screen monitor that should also be able to be used as a white board for Interactive meetings, minimum of 2 x USB Ports, HDMI Ports, 1 x Ethernet ports and compatible with Zoom, Microsoft teams, Cisco WebEx and any other related software.
LOT 6: Office Space Remodelling and Supply Services – the Bidder is expected to remodel and reorganize the Secretariat’s current office space within the confines of the existing Internal and external walls.
(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit technical bid duly signed, paginated, separated by dividers and arranged in the order outlined hereunder, with the following documents:
(i) Evidence of Certificate of Incorporation Issued by Corporate Affairs Commission (CAC) Including Forms CAC2 and CAC7;
(ii) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December, 2021. For LOT 6, TCC should also reflect a minimum average annual turnover of N100 million.
(iii) Evidence of Pension Clearance Certificate valid till 31 December, 2021;
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2021.
(v) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2021;
(vi) Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring 31/12/2021 or valid Certificate Issued by BPP.
(vii) Company’s Audited Accounts for the last (3) three years – 2018, 2019, 2020;
(viii) Evidence of financial capability to execute the project by submission of reference letter from a reputable commercial bank In Nigeria, Indicating willingness to provide a credit facility for the execution of the project when needed;
(ix) Verifiable documentary evidence of at least three (3) similar projects executed in the last five (5) years Including Letters of Awards, Job Completion Certificates and at least two (2) reference letters.
(x) Company’s profile with Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications;
(xi) Lot 5: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs)
(xii) All documents for submission must be transmitted with a covering/forwarding letter under the Company/Firm’s letterhead bearing amongst others, Its registration Number (RC) as Issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferrably a functioning mobile telephone number) and e-mail address. The letterhead must bear the names (and nationalities for non-Nigerians) of the directors of the Firm at the bottom of the page, duly signed by an authorised officer of the Firm.
(4.0) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office Project Manager, Enabling Business Environment Secretariat (EBES) on evidence of payment of a non- refundable tender fee of N10,000,00 per Lot, paid into the Presidential Enabling Business Environment Council’s TSA account In any reputable commercial bank in Nigeria.
(5.0) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately In sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”, Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to Project Manager, Enabling Business Environment Secretariat (EBES) and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop In the designated Tender Box on the 4th Floor of NIPC building, Maitama not later than 12:00 noon on Monday, 21 June, 2021.
(6.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened Immediately after the deadline for submission at 12:00 noon on Monday, 21 June, 2021 at the EBES Conference room (Room 402, 4th Floor, Block A, NIPC Building). Please ensure that you sign the submission register Indicating company’s name, representative’s contact details (telephone number and email address),
The EBES will not be liable for mislabelled submissions or wrongly submitted bids.
(7.0) GENERAL INFORMATION
(i) Bids must be In English Language and signed by an officially authorised signatory of the Firm/Company;
(ii) Bids submitted after deadline shall be returned and unopened
(iii) All costs will be borne by the bidders;
(iv) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony In compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation In the areas of Anti-Corruption/Transparency;
(v) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
(vi) Only pre-qualified bidders at technical evaluation will be Invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(vii) The EBES reserves the right to reject any Firm/Company that does not comply with Instructions;
(viii) The EBES Is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities In accordance with section 28 of the Public Procurement Act 2007.
(ix) Questions and Clarifications from Interested Firms/Companies may be sent via email to the EBES Project Manager, Mr, Ayokunnu Ojeniyi – ayokunnu.ojeniyi@ebes.gov.ng up till 17 hours (5:00pm) on Friday, 11 June, 2021. All answers will be collated, and blind responses shared with all inquiring firms to ensure transparency and a level playing field.
SIGNED:
TENDERS BOARD,
ENABLING BUSINESS ENVIRONMENT SECRETARIAT
