Rubber Research Institute Of Nigeria (RRIN)- Invitation To Tender For 2021 Capital Projects (8 Lots)

DEADLINE: 5TH JULY, 2021
RUBBER RESEARCH INSTITUTE OF NIGERIA
IYANOMO, P.M.B. 1049, BENIN CITY, EDO STATE
INVITATION TO TENDER FOR 2021 CAPITAL PROJECTS

(1) INTRODUCTION
The Rubber Research Institute of Nigeria (RRIN) is a Federal Government parastatal established by Agricultural Research Institute Decree, No. 35 of 1973. The Institute’s main station is located at Iyanomo, near Benin City, off km 19, on the Benin -Sapele Highway.

To achieve its mandate, the Federal Government of Nigeria through the Federal Ministry of Agriculture and Rural Development has appropriated funds to the Rubber Research Institute of Nigeria (RRIN) for the execution of her year 2021 Capital Projects.

In furtherance of the above, the Institute is inviting interested contractors with relevant proven competence and experience to submit tenders for the execution of the following projects:

(2)          SCOPE OF WORKS/SUPPLIES

(3) ELIGIBILITY REQUIREMENTS
Interested bidders are required to have the following qualifications to bid:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7.

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2021;

(c ) Evidence of current Pension Clearance Certificate valid till 31st December, 2021;

(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021;

(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31^st December, 2021;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Rubber Research Institute of Nigeria, Iyanomo, Benin City or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• None of the Directors of the company has been convicted in any court of law for criminal offence involving financial impropriety;
• The company is not in receivership, insolvency or bankruptcy

(h) Company’s Audited Accounts for the last three (3) years-2018, 2019, 2020;

(i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: Evidence of Plants/Equipment with proof of Ownership / Lease

(m) Lot 5: Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;

(n) For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(p) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Active Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Head of Procurement Unit on evidence of payment of a non-refundable tender fee of N10,000,00 per Lot, paid into the Rubber Research Institute’s Remita account in any reputable commercial bank in Nigeria. Receipt will be tendered on submission of Tender documents.

(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies, one copy of technical and one copy of financial bid with soft copy of financial bids only in MS EXCEL format packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to the Executive Director, Rubber Research Institute of Nigeria, lyanomo, P.M.B, 1049, Benin City, Edo State, Nigeria and clearly marked with the name of the project and Lot number. Furthermore, the reverse of each sealed envelope should bear the names and address of the bidder and drop in the designated Tender Proof box at the above address not later than 12:00 noon on Monday, 5 July, 2021.

(6) OPENING OF EOI AND TECHNICAL BIDS
The EOI and Technical Bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday, 5 July, 2021 in the Conference Hall of the Rubber Research Institute of Nigeria, while the financial bids will be kept unopened. Bidders are to sign the bid submission register in the Procurement Unit of Rubber Research Institute of Nigeria.

(7) GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorised by the bidder;

(ii) Bids submitted after the deadline for submission would be returned un-opened;

(iii) Bidders should not bid for more than two (2) Lots;

(iv) All costs for bid preparation and submission will be borne by the bidders;

(v) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency and shall be made available to bidders upon request;

(vi) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(vii) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(viii) Any form of canvassing from any source whatsoever, shall attract immediate disqualification

(ix) Rubber Research Institute of Nigeria, Benin City is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities to the bidders in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
EXECUTIVE DIRECTOR
RUBBER RESEARCH INSTITUTE OF NIGERIA