DEADLINE: 28TH JUNE, 2021
FEDERAL MINISTRY OF HUMANITARIAN AFFAIRS, DISASTER MANAGEMENT AND SOCIAL DEVELOPMENT (FMHADMSD)
FEDERAL SECRETARIAT, PHASE 1, ABUJA
INVITATION FOR PREQUALIFICATION/TECHNICAL BIDS/EXPRESSION OF INTEREST (EOI) FOR WORKS, GOODS, AND SERVICES FOR THE IMPLEMENTATION OF THE 2021 APPROPRIATION ACT FOR THE MINISTRY
(1.0) INTRODUCTION
The Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development (FMHADMSD) intend to execute projects as contained in the 2021 Appropriation Act. In compliance with the provisions of the Public Procurement Act, 2007, and other extant guidelines for the award of contracts in the Federal Public Service, the Ministry wishes to invite experienced and competent Contractors, Suppliers and Service Providers to submit Pre-qualification, Technical and Expression of Interest (EoI) documents for the execution of the projects.
(2.0) SCOPE OF WORKS/ASSIGNMENTS
Details of the Scope of Works/Specifications and Assignments are contained in the Bid Documents. The projects are grouped into categories A to C. Bidders are, therefore, requested to submit Pre-qualification, Technical and, Expression of Interest documents in respect of the categories chosen on the basis of the requirements listed in Sections 3.0, 4.0 and, 8.0 of this publication. The projects are listed in the table below:
CATEGORY ‘A’ WORKS
| LOTS | PROJECT TITLE |
| A1 | Furnishing of New Offices |
| A2 | Establishment of Pilot Reception Centre for Emergencies for Borno and Katsina States |
| A3 | Provision and Installation of Local Area Network Infrastructure |
| A4 | Construction of Community ICT Centre in Sokoto and Bauchi States |
| A5 | Provision and Installation of Solar System at Community ICT Centre in Sokoto and Bauchi States |
| A6 | Provision and Installation of CCTV and Access Control in the Office Complex. |
| A7 | Construction of Computer-Aided Learning Centres in Selected Schools for the Virtually/Hearing Impaired. |
CATEGORY ‘B’ GOODS
PACKAGES/ LOTS PROJECT TITLE B1 Supply of ICT Hardware and Equipment, Accessories Consumables/Software/ Licenses B1.1 Supply of IT Hardware and Equipment B1.2 Supply of IT licenses/ Software, Accessories and Consumables B2 Supply of Office Equipment and Furniture/fittings B2.1 Supply of Office Furniture/Fittings B2.2 Supply of Office Machines and Equipment B3 Supply of Stationeries and Computer Consumables B4 Provision of Aids and Appliances for People living With Disabilities (PWDs) and Older Persons B5 Supply of Economic Empowerment and Relief Materials B5.1 Supply of N-Build Artisan Tools and Consumables to die 36 States of the Federation and FCT. B5.2 Empowerment of Agricultural Skills to IDPs in Sardauna, Taraba B5.3 Supply of Food Items to Gubio, Kaga and Magumeri LGA in Borno State B5.4 Supply of Motorcycles to Daura / Sandamu /Mai-Adua Federal Constituency, Katsina State B5.5 Supply of Tricycles to Daura/ Sandamu /Mai -Adua Federal Constituency, Katsina State B5.6 Supply of Industrial Sewing Machines to Daura/Sandamu/Mai-Adua Federal Constituency, Katsina State B5.7 Supply of Grinding Machines to Daura/Sandamu/Mai-Adua Federal Constituency, Katsina B5.8 Supply of Relief Material to Bakori and Danja LGA, Katsina B5.9 Supply of Relief Materials to IDPs in the nine LGAs of Borno South Senatorial District, Borno State B5.10 Supply of Relief Materials to IDPs in Kebbi South Senatorial District, Kebbi State
CATEGORY ‘C’ SERVICES
LOTS PROJECT TITLE C1 Provision of Internet Access in the New Office Complex (Jabi Office) C2 Provision of Security Services for the New Office Complex C3 Facility Management, Maintenance, Cleaning and Horticultural Services C4 Provision of Vehicles Maintenance Services
(3.0) ELIGIBILITY REQUIREMENTS
(3.1) The Ministry, in compliance with the provisions of the Public Procurement Act, 2007 and the Public Procurement Regulations for Works, Goods and, Services, will carry out pre-qualification/shortlisting of companies/service providers that respond to this advertisement based on the following requirements:
(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1. 1 or CAC2 and CAC7;
(b) Evidence of Company’s current Annual returns to CAC;
(c) Evidence of Tax Clearance Certificate (TCC) for the last three (3) years (2018, 2019 & 2020) valid till 31st December 2021.;
(d) Evidence of current Pension Clearance Certificate valid till 31st December 2021;
(e) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2021;
(f) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2021;
(g) Evidence of Registration on the BPP’s National Database of Federal Contractors, Consultants and Service Providers by submission of a valid Certificate of Registration or Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP;
(h) Unabridged Company Audited Annual Report for the immediate past three (3) years (2018, 2019 & 2020);
(i) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, TCC, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
(j) A Sworn Affidavit:
(i) disclosing whether or not any officer of the relevant committees of the Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
(ii) that no Partner/Director has been convicted in any country for criminal offenses related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter;
(iii) that the company does not at the time of this bid have any existing loan or financial liability with a bank, other financial institutions or, third party that is classified as doubtful, nonperforming, bad or, whose repayment portion has been outstanding for the last three months.
(3.2) LOCAL CONTENT, SAFETY AND SOCIAL
Responsibility
(a) Indicate the quantum of verifiable employment to be generated stating projected numbers and specialties for skilled (Professional) and unskilled (Nonprofessional) Manpower.
(b) Submit verifiable key Management positions that are Nigerian Nationals and the percentage of the company’s total workforce that will be beneficial to youth employment and community development in Nigeria;
(c) All bidders should include description of current Health, Safety and Environment (HSE) procedures, plan, manuals, and HSE performance statistics over the last 3 years including HSE manuals and accident statistics for the past five (5) years; and
(d) Submit a plan on how to give first consideration to services provided from within Nigeria, raw materials, and manufactured goods of Nigerian origin in line with the requirements of Nigerian Content.
(e) State the proposed social benefits to be accrued to the host communities where projects/services are domiciled.
(4.0) PREQUALIFICATION/TECHNICAL/EXPRESSION OF INTEREST REQUIREMENTS
(a) Bidders’ Experience
Experience as a prime contractor on at least two (2) projects of similar nature and complexity within the last five (5) years (Copies of letters of award/certificates of completion to be attached)
(b) Plant and Equipment
Verifiable evidence of proof of ownership and/or lease of the construction equipment for Category A
(c) Authorisation for Supply of Equipment: Letter of Authorization from Original Equipment Manufacturers (OEMs) /representative will be required for B1.2.
(d) Financial Capacity
Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed
(e) Registration with Professional Bodies
Evidence of firms registration with relevant regulatory professional body(ies) e.g. NAICOM/Insurance, EHORECON/Cleaning Service, COREN/QSRBN/ARCON/CORBON/SURCON/Construction, NSCDC/Security.
(f) Projects related to ICT
Evidence of current registration/accreditation/membership with Computer Professionals Council of Nigeria, Nigerian Computer Society and National Information Technology Development Agency (NITDA);
(g) Manpower
Key personnel with evidence of registration with Professional bodies like COREN, QSRBN, ARGON, SURCON, CORBON, TOPREC, NIESV, CIPSMN etc; For projects related to ICT: Evidence of relevant degree and certification in ICT related courses.
(h) Note that indigenous companies have an advantage in these categories.
Note that the documents should be arranged and submitted in the order as listed above and clearly separated by dividers and paginated
(5.0) ENQUIRIES
All enquiries are to be directed to:
The Director,
Procurement Department,
Room 3A 3.01, 3rd floor,
Federal Ministry of Humanitarian Affairs, Disaster
Management and Social Development,
Federal Secretariat, Phase I,
Abuja.
e-mail: procurement@fmhds.gov.ng, kufrejukpong@yahoo.com
(6.0) METHOD OF SUBMISSION
(i) Bids must be prepared in English Language and signed by the official authorized by the bidder.
(ii) Two copies of Pre-qualification/Technical/Expression of Interest (EoI) documents must be submitted on or before 12:00 noon on Monday, 28 June 2021. The documents placed in a sealed envelope addressed to the Permanent Secretary, FMHADMSD must be clearly marked with the Name of the Project and Lot Number.
(iii) Furthermore, the reverse of each sealed envelope should bear the name, address, and phone number of the Bidder. Late submissions will be returned unopened.
(iv) Bidders are advised to submit their Bids via courier services in line with COVID -19 pandemic protocols at the address in 5.0 above.
(7.0) OPENING OF PREQUALIFICATION/TECHNICAL BIDS/EoI
(i) Virtual Opening of Prequalification/Technical/EoI Documents will be conducted immediately after the deadline for submission at 12:00 noon on Monday, 28 June 2021 at the Conference Hall, Federal Secretariat Complex Ground Floor, Phase 1, Abuja
(ii) ONLY technically prequalified and shortlisted bidders will be invited for collection of Financial bids and Requests for Proposals.
(iii) Companies or their representatives, Civil Societies, NGOs, Professional Bodies, and members of the public who are interested in viewing the opening of the bids can forward their e-mail addresses to the e-mail procurement@fmhds.gov.ng and are by this notice, invited to witness the bids opening exercise online.
(8.0) ADDITIONAL INFORMATION
(8.1) Subject to the Provisions of the Public Procurement Act, 2007 note that:
(i) The Ministry may verily any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary.
(ii) Bidders who have worked for the Ministry and have history of poor performance, abandonment, termination, and/or prolonged contract execution period need not apply as their bids may be excluded from the process in line with Section i6(8)(b) of the PPA, 2007.
(iii) Bidders should not bid for more than two (2) Lots in all the Categories combined and violators shall be disqualified;
(iv) The Ministry reserves the right to reject any and/or all prequalified Bidders at its sole discretion and at no costs whatsoever in line with Section 28 of the PPA, 2007;
(v) All costs incurred in responding to this advert and prequalifying for the projects shall be borne solely by the Bidders;
(vi) Non-compliance to any of the above instructions will lead to disqualification; and
(vii) This advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder;
(viii) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm; and
(ix) The Federal Ministry of Humanitarian Affairs, Disaster Management, and Social Development is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
BASHIR NURA ALKALI FCA, FCTI
PERMANENT SECRETARY
