Ministry Of Niger Delta Affairs- Invitation To Tender/Prequalification For Procurement Of Goods& Works And Expression Of Interest For Consultancy Services For Execution Of 2021 Appropriation (193 Lots)

DEADLINE: 3RD AUGUST, 2021
MINISTRY OF NIGER DELTA AFFAIRS
FEDERAL SECRETARIAT COMPLEX, PHASE 1, SHEHU SHAGARI WAY, CBD, ABUJA, FCT INVITATION TO TENDER/PREQUALIFICATION FOR PROCUREMENT OF GOODS& WORKS
AND EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES FOR EXECUTION OF 2021
APPROPRIATION

(1.0) INTRODUCTION
The Federal Government of Nigeria has appropriated funds to the Ministry of Niger Delta Affairs (MNDA) in the 2021 Fiscal Year for procurement of Goods, Works and Services (Consultancy and Non-Consultancy) for the execution of policies, programmes and projects towards achieving the mandate of the Ministry and in compliance with the provisions of the Public Procurement Act, 2007 and other extant guidelines for the award of contracts in the Federal Public Service, the Ministry hereby invites interested Contractors, Suppliers, Consultants and Service Providers with requisite expertise and experience to submit bids/Pre-qualification/Expression of Interest documents for the following Projects:

(2.0) LIST OF PROJECTS
(2.1) EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES (2 WEEKS)

(2.2)  INVITATION TO TENDER FOR CIVIL & BUILDING WORKS (6 WEERS)

(2.3)  INVITATION TO TENDER FOR GOODS – EQUIPPING AND SUPPLY PROJECTS (6WEEKS)

(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements to be eligible in this procurement process and arranged in the same sequential order for ease of reference:

(a) Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC), including Forms CAC1.1, CAC2, CAC2.1, and CAC7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) consecutive years valid till 31st December 2021; with average annual turnover which should not be less than 50% of the value of the project.

(c) Evidence of Company’s Certificates for Pension Compliance, Industrial Training Fund (ITF) Compliance, Nigerian Social Insurance Trust Fund (NSITF) Compliance for the last three (3) years (2018, 2019, 2020), all valid till 31st December, 2021;

(d) Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2021 or valid Certificate issued by the BPP;

(e) Sworn Affidavit disclosing the following:

(i) Whether or not any officer of the relevant committees of the Ministry of Niger Delta Affairs or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

(ii) That the Company is capable of carrying out the services in the Niger Delta region;

(iii) That neither the Company nor any of its Directors is Bankrupt or in receivership; and

(iv) That none of the Directors has been convicted in any Court of Law on any criminal offence

(f) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five years, including letters of awards, valuation certificates, job completion certificates and photographs of the projects;

(g) Company’s Audited Accounts for the last Three years (2018, 2019 & 2020);

(h) Reference letter from a reputable Commercial Bank, indicating the willingness to provide credit facility for the execution of the projects, when needed;

(i) Works: List of Plants/Equipment, with proof of Ownership/Lease;

(j) All Bidders interested in Consultancy Services must submit verifiable evidence of Registration with Appropriate Regulatory Body, such as COREN, ARCON, QSRBN, CORBON, SURCON, CPN, NITDA, NCS etc.; along with current Practicing Licences;

(k) Company Profile, with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their academic/Professional qualifications such as COREN, QSRBN, ARCON, SURCON, CORBON, CPN, NCS, NSE, NTTDA etc.;

(l) Evidence of registration with the Federal Ministry of Environment to conduct EIA Category D only);

(m) Evidence of registration with the National Electricity Management Services Agency (NEMSA) Certificate for electrical installation Contractors;

(n) For Supply of Equipment: Letter of Authorisation from Original Equipment Manufacturers (OEMs) as applicable;

(o) For Training: Letter of Accreditation issued by Centre for Management Development (CMD);

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (Compliance with the requirements of CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(q) Bidders are required to provide a verifiable statement on the Local Content of the Goods, works or services to be provided; and

(r) All Documents for submission must be transmitted with a Covering/forwarding letter on the Company’s/Firm’s Letter headed paper duly signed by an authorized officer of the Firm/Company, The letter-headed paper should bear amongst others, the Registration No (RC), as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone No (preferably GSM No), email address, the names and Nationalities of the Directors of the Company at the bottom of the page.

(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Bidders are to collect the Standard Bidding Document (SBD) from Room 3A 0.15 Ground Floor, Federal Secretariat, Phase I, Central Business District, Abuja with evidence of payment of a non-refundable tender fee of N10,000.00 per Unpayable into the Ministry of Niger Delta Affairs’ Remita Account in any reputable Commercial bank in Nigeria.

(5.0) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for each desired Lot of Goods and Civil Works, two (2) hard copies (original and copy each) of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two (2) sealed envelopes together in a bigger sealed envelope. The EOI should be packaged in one (1) envelope and addressed to:

The Director Procurement,
Ministry of Niger Delta Affairs,
Federal Secretariat, Phase I,
Central Business District,
Abuja.

and clearly marked with (the name of the project and the Lot number).

(5.2) Furthermore, the reverse side of each sealed envelope should bear the name and address of the bidder and to be dropped in the designated Tender Box at Room 3A 0.15 Ground Floor, Federal Secretariat Complex, Phase I, Central Business District, Abuja between 10:00 am to 4:00 pm (Working Days) not later than 12:00 noon on Tuesday, 6 July, 2021 for Categories A, B, C& E (Consultancy Services and 12:00 noon on Tuesday, 3 August, 2021 for other Categories (Goods and Civil Works).

All bidders must sign the Bid Submission Register at the point of submission as the Ministry will not be held liable for any misplaced or wrongly submitted bids.

(6.0) OPENING OF EOIs/BIDS
(6.1) The EOI documents for Categories A, B, C& E and Prequalification/ Technical bids for the other Categories will be opened immediately after the deadlines for submission 12:00noon on Tuesday, 6 July, 2021 and 12:00noon on Tuesday, 3 August, 2021 respectively.

(7.0) GENERAL INFORMATION
For further enquiries, please contact the Procurement Department on 07032639209, 08024677828 or 08025181244.

NOTE
(a) All bidders must adhere to the instructions in the Standard Bidding Documents (SBDs).

(b) Bids must be in English Language and duly signed by an official authorised by the bidder;

(c) Bids submitted after the deadline would be returned un­opened;

(d) Bidders should not bid for more than two (2) Lots;

(e) All costs will be borne by the bidders;

(f) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(g) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services)

(h) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened

(i) Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;

(j) The Ministry is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liability in accordance with Section 28 of the Public Procurement Act 2007.

(k) The Ministry may verify any or all the claims made by bidders and shall disqualify any Bidder whose claims are found to be false, in addition to other sanctions that may be deemed necessary;

(l) Bidders who have worked for the Ministry and have History of poor performance, abandonment or prolonged contract execution period need not apply;

(m) This advertisement shall not entitle pre-qualified companies to make any claims whatsoever, and/or seek any indemnity from the Ministry;

(n) Non-Compliance to the instructions stated above and as contained in the Standard Bidding Documents (SBDs) will lead to disqualification.

NOTE: This advertisement does not constitute an award of contract or a commitment by the Ministry to award a contract for which a tender was submitted. It shall also not entitle any bidder to make any claims whatsoever.

SIGNED:
THE PERMANENT SECRETARY,
MINISTRY OF NIGER DELTA AFFAIRS