Ministry Of Police Affairs- Invitation To Tender For Year 2021 Capital Appropriated Projects (22 Lots)

DEADLINE: 21ST JUNE, 2021
MINISTRY OF POLICE AFFAIRS
FEDERAL SECRETARIAT PHASE III, SHEHU SHAGARI WAY, CENTRAL BUSINESS DISTRICT, ABUJA
INVITATION TO TENDER FOR YEAR 2021 CAPITAL APPROPRIATED PROJECTS

(1) INTRODUCTION
(1.1) The Ministry of Police Affairs in furtherance of its statutory mandate intends to implement the Capital Projects in the Works/Goods/Services Categories in line with the Budgetary Appropriation for the Financial Year 2021 in accordance with the provision of the Public Procurement Act, 2007.

(2.0) SCOPE OF WORKS:

(3.0) ELIGIBILITY REQUIREMENTS
Interested Firms or Contractors should submit their EoI and Tenders (one separate envelope for “Technical’’ and another separate envelop for “Financial’ and enclose the two envelopes in the bigger envelope) properly addressed along with the following requirements:

(i) Evidence of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC 2 and CAC 7.

(ii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) consecutive years (2018, 2019, and 2020) and valid till 31st December 2021; with average turn – over (as stated in the Standard Bidding Documents).

(iii) Evidence of current Pension Clearance Certificate valid till 31st December 2021;

(iv) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2021;

(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2021;

(vi) Evidence of Registration on the National Database for Registration of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid certificate issued by BPP.:

(vii) A Sworn Affidavit:

• Disclosing whether or not any officer of the relevant committees of the Ministry of Police Affairs or Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all material particulars.
• That personnel and components to be used in the execution of the proposed Works, Goods and Services shall form at least 60% composition to comply with the FGN’s policy on Local Content;
• That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceeding; and
• That the company is not having any Director who has been convicted in any country for any criminal offense relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.

(viii) Unabridged Company’s Audited Annual Report for the past three years – (2018, 2019, and 2020).;

(ix) Evidence of Financial capability to execute the project by submission of reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.

(x) Detailed Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, ICAN, ANAN, CPN, etc.;

(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, and Job Completion Certificates plus Photograph of the projects.

(xii) Works: List of Plant/Equipment with proof of Ownership/Lease;

(xiii) Original Equipment Manufacturers (OEM) Certificate or Authorisation Letter from OEMs or Accredited dealers in case of Procurement of Vehicles as applicable in the Standard Bidding Documents.

(xiv) For ICT jobs: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA);

(xv) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;

(xvi) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner;

(xvii) All documents for submission must be transmitted with Covering/Forwarding letter under the Company’s/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

(4-0) COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Interested and competent bidders are requested to collect the bid documents from the Office of the Director Procurement, Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, Room 11.01, 11th Floor upon the presentation of evidence of payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) only, for each Lot, paid into Remitta Account of the Federal Ministry of Police Affairs. The payment shall be converted into a receipted evidence of payment at the Cash Office, Ministry of Police Affairs, 11th Floor, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja.

(5.0)  SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B)
Prospective bidders are to submit bids for each of the lots desired in two (2) hard and soft copies. Each of the technical bids and two (2) hard and soft copies of financial bids should be neatly packaged in separate sealed envelopes marked “Technical Bid” or “Financial Bid” at the top right-hand comer of the envelope. Thereafter, put the two sealed envelopes together in a bigger sealed envelope and address to the Permanent Secretary, Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, and should be clearly marked with the name of the project and the lot number. Furthermore, the reverse side of the sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, Room 11.01, 11th Floor on or before 12:00 noon on 19 July 2021.

(6.0) SUBMISSION OF EOI DOCUMENTS.
Interested firms are to submit two (2) copies of Expression of Interest (EoI) documents separated by dividers and arrange as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above and be clearly marked with (the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the Office of the Secretary (Tenders Board) located at Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, Room 11.01,11th Floor on or before 12:00 noon on 21 June 2021.

(7.0) OPENING OF EOIs/TECHNICAL BIDS
The EoIs and Technical bids will be opened immediately after the deadline for submission at 12:00 noon on 21 June 2021 and 12:00 noon on 19 July 2021 respectively, at the Honourable Minister’s Conference Room, 10th Floor. Please ensure that you sign the Bid Submission Register in the Office of the Director Procurement, Room 11.01,11th Floor, Ministry of Police Affairs, as the Ministry of Police Affairs will not be held liable for misplaced or wrongly submitted bids. For further inquiries, please contact the Director (Procurement).

GENERAL INFORMATION
(a) Bids must be in English Language and signed by an authorized official;

(b) EoIs/Bids submitted after the deadline for the submission would be returned un-opened;

(c) All costs will be borne by the bidders.

(d) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private-sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(e) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services)

(f) Category A & B: Only pre-qualified bidders at technical evaluation will be contacted at a later date for financial bids opening; while the financial bids of unsuccessful bidders will be returned unopened, on request.

(g) Category C: Only shortlisted firms will be contacted at a later date for collection of Request for Proposals;

(h) This invitation for Bids shall not be construed as a commitment on the part of the Ministry or its Official, for contract award or shall it entitle a Tenderer to make any claims whatsoever and seek indemnity from the Ministry by virtue of having responded to this advertisement.

(i) The Ministry of Police Affairs reserves the right to invoke the provisions of Section 28 of the Public Procurement Act, 2007 without Incurring any liability to the bidders.

(j) Bidders should not bid for more than two (2) Lots;

(k) Technical and financial bids in one envelope that will expose the technical or financial bid at the time of opening shall be disqualified.

PLEASE NOTE THAT:
(i) The Ministry will verify any or all the claims made by the applicants and may disqualify any company whose claims are found to be false in addition to other sanction that may be deemed necessary including prosecution in the law court

(ii) Bidders who have worked for the Ministry of Police Affairs and have a history of poor performance, abandonment, termination, and prolonged contract execution period arising from dilatory conduct of contractor need not apply.

SIGNED:
PERMANENT SECRETARY
MINISTRY OF POLICE AFFAIRS