DEADLINE: 23RD JUNE, 2021
NEWS AGENCY OF NIGERIA (NAN)
NAN HOUSE, INDEPENDENCE AVENUE, CENTRAL BUSINESS DISTRICT, ABUJA
REQUEST FOR EXPRESSION OF INTEREST

(1) INTRODUCTION
The News Agency of Nigeria, (NAN), intends to undertake the procurement of services approved under the 2021 Appropriation Act and hereby invites interested, competent, and eligible consultants for the execution of the following consultancy services:

(2) SCOPE OF SERVICES

LOTCONSULTANCY SERVICES
C1Re-continuation-Creation of Fixed Asset Register of the Agency in line with the IPSAS project of the Federal Government
C2Digitalization of files and other records in NAN, Abuja
C3Archiving of NAN News Materials
C4Expansion of Enterprise Resource Planning Architecture for HRM and Personnel Records
C5Procurement of Caseware Audit Application Package
C6Implementation of Nigeria Data Protection Regulation

(3) ELIGIBILITY REQUIREMENTS
All prospective companies are required to submit the following verifiable documents:

(i) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including forms CAC1.1, or CAC2 and CAC7. Business Name is also acceptable;

(ii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the partners in case of Business Name) for the last three (3) years (2018,2019 & 2020) valid till 31st December 2021;

(iii) Evidence of current Pension Clearance Certificate valid till 31st December 2021;

(iv) Current ITF Compliance Certificate valid till 31st December 2021;

(v) Current NSITF Clearance Certificate valid till 31st December 2021;

(vi) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2021 or valid Certificate issued by BPP;

(vii) Current Sworn Affidavit disclosing:

  • That the company is not in receivership;
  • That the company does not have any Director who has ever been convicted in any court in Nigeria or any other country for criminal offense such as fraud or financial impropriety;
  • Whether or not any officer of the relevant committees of the News Agency of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder , or has any pecuniary interest in the bidder and to confirm that all information presented in the bid are true and correct in all particulars.

(viii) C1 & C5: Evidence of current registration with the Financial Reporting Council of Nigeria (FRCN)

(ix) Company’s Audited Accounts for the last three (3) years -2018, 2019, and 2020;

(x) Reference letter from a reputable commercial bank in Nigeria committing to fund the project when awarded;

(xi) Evidence of current registration/accreditation issued by Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA)

(xii) Evidence of Firm’s current registration with relevant regulatory professional bodies such as ICAN, ANAN, Librarians’ Registration Council of Nigeria, Computer Professionals Registration Council of Nigeria, and National Information Technology Development Agency (NITDA);

(xiii) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects (where applicable);

(xiv) Company’s profile with C.V. of key staff for the consultancy including copies of Academic/Professional Certificates such as ICAN, ANAN, Computer Professionals Registration of Nigeria (CPN), etc.;

(xv) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) SUBMISSION OF EXPRESSION OF INTEREST (EOI)
Interested companies must submit the above documents on or before 12:00 noon on Wednesday, 23 June 2021. The submission shall be made in two hard copies sealed in an envelope with the name of the company and service the firm wishes to undertake clearly written on the envelope and addressed to The Managing Director, News Agency of Nigeria, NAN House, Independence Avenue, Central Business District, Abuja. Furthermore, the reverse of each sealed envelope should have the name and address of the Bidder and should be deposited in the tamper proof Tender Box on 31,1 Floor, Room 207, News Agency of Nigeria (NAN) Headquarters, Abuja. Only shortlisted firms will be contacted at a later date (via e-mail addresses) for collection of Request for Proposal (RfP).

(5) OPENING OF EOIs
All the EoI documents will be opened immediately after the deadline for submission at 12:00 noon on Wednesday, 23 June 2021 in the Agency’s Headquarters Abuja.

(6) NOTE
(a) The Agency reserves the right to:

(i) Verify the authenticity of any claims made on the documents submitted by firms

(ii) Verify the company’s address/location.

(b) Failure to comply strictly with the instructions above and to provide any required documents may result in the disqualification of any company.

(c) Companies shall be shortlisted based on their qualification/experience and the criteria listed above

(d) Expression of Interest submitted after the closing date and time shall be returned unopened.

( e) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private-sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency and shall be made available to bidders upon request;

(f) Bidders can submit through Post (Courier Services);

(g) Interested firms are to note that the Agency shall not be held liable for the expenses incurred by them on their submission and that the Agency shall shortlist only firms whose submissions are considered to be responsive to the requirement of the Agency.

(h) The Agency reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
MANAGEMENT

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