Federal Ministry Of Transportation- Expression Of Interest (EOI) For Consultancy Services (3 Lots)

DEADLINE: 2ND AUGUST, 2021
THE FEDERAL REPUBLIC OF NIGERIA
FEDERAL MINISTRY OF TRANSPORTATION
DIPCHARIMA BUILDING, CENTRAL BUSINESS DISTRICT ABUJA
EXPRESSION OF INTEREST (EOI) FOR CONSULTANCY SERVICES
TENDER PACKAGE NO.: FMTIPROC/2021/002

1. INTRODUCTION:
1.1 The Federal Government of Nigeria has provided funds in the 2021 Appropriation Act to the Federal Ministry of Transportation for the execution of policies, programmes and projects aimed at achieving its mandate.
1.2 To this end, experienced and competent Consultants are invited to submit Expression of Interest (Eol) for the supervision of the under-listed railway projects:

2. SCOPE OF SERVICES:

3. ELIGIBILITY REQUIREMENTS:
Interested firms should submit two (2) bound EoI documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder:
i. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CACI.1 or CAC2 and CAC7 or its equivalent for foreign firms. Business Name is also acceptable;
ii. Evidence of Firm’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2021; or its equivalent for foreign firms or its equivalent for foreign firms
iii. Evidence of Pension Clearance Certificate valid till 31st December, 2021 (applicable where number of staff is at least 15) or its equivalent for foreign firms
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021 (applicable where number of staff is at least 5 or at least N5om turnover) or its equivalent for foreign firms
v. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 315st December, 2021 or its equivalent for foreign firms
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP or its equivalent for foreign firms;
vii. Evidence of firm’s registration with Council for the Regulation of Engineers in Nigeria (COREN) or its equivalent for foreign firms;
vii. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Federal Ministry of Transportation or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars; and
-that the Firm does not have any Director who has been convicted in any Country for criminal offences relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
ix. Company’s Audited Account for the last three (3) years (2018, 2019, 2020);
x. Reference Letter from a reputable Commercial Bank in Nigeria or overseas, indicating willingness to provide credit facility for the execution of the project where needed;
xi. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the services, including copies of their Academic and Professional qualifications (e.g. CoREN, QSRBN, ARCON, CORBON, SURCON, ICAN, ANAN etc. or its equivalent for foreign firms);
xii. Verifiable documentary evidence of at least three (3) similar jobs (Rail and Port Infrastructure for Lots CI and C2; and Rail Infrastructure for Lot C3) executed in the last five (5) years including Letters of Award, Valuation Certificates, Job Completion Certificates and Photographs of the projects/services;
xiii. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
xiv. All documents for submission must be transmitted with a Letter under the Company’s/Firm’s Letter Covering/Forwarding Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number), and E-mail Address. The Letter headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4. SUBMISSION OF EOI DocUMENTS
Interested Firms are to submit two (2) bound Expression of Interest (Eol) documents, separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Permanent Secretary, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the address at Procurement Department, 5th Floor, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, not later than 12:00 noon Monday, 2nd August, 2021.

5. OPENING EOI DOCUMENTS
The Expression of Interest (Eol) documents will be opened immediately after the deadline for the submission at 12:00 noon Monday, 2nd August, 2021 at the Training Hall, Ground Floor, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja. Please, ensure that you sign the Bid Submission Register at the office of the Director, Procurement, 6th Floor, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, as the Federal Ministry of Transportation will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director (Procurement) on email: fmotproc2020@gmail.com.

6. GENERAL INFORMATION
i. Expressions of Interest must be in English Language and signed by an official authorised by the bidder;
ii. Expressions of Interest submitted after the deadline for submission would be returned unopened;
iii. Bidders should not bid for more than one (1) Lot;
iv. All costs will be borne by the bidders;
v. Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID 19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency
vi. Bidders can submit through Post (Courier Services);
vii. Only shortlisted firms will be contacted at a later date for collection of Request for Proposals (RfPS);
vii. The Federal Ministry of Transportation is not bound to shortlist any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed
Permanent Secretary
Federal Ministry of Transportation