DEADLINE: 20TH AUGUST, 2021
FAMILY HEALTH INSURANCE (FHI360)
REQUEST FOR PROVISION (RFP) FOR PROVISION OF CAR HIRE AND HAULAGE SERVICES THROUGH MASTER SERVICE AGREEMENT
A. Background
FHI360 is a not-for-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environmental, economic development, civil society, gender equality, youth, research, and technology, creating a unique mix of capabilities to address today’s interrelated development challenges. FHI360 is implementing the USAID’s Bureau of Humanitarian Assistant (BHA), Integrated Humanitarian Assistance Northeast Nigeria IHANN III to provide
aaute needs of internally displaced persons (IDPs) in Borno State through the provision of integrated health and nutrition, protection, and WASH programming.
FHI360’s Borno State Office is therefore seeking qualified and interested companies to submit proposals for provision of care hire and haulage services to support our operations in Bama, Banki, Damasak and Maiduguri and Ngala LGA of Borno state as detailed section B.
FHI360 is a not-for-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environmental, economic development, civil society, gender equality, youth, research, and technology, creating a unique mix of capabilities to address today’s interrelated development challenges. FHI360 is implementing the USAID’s Bureau of Humanitarian Assistant (BHA), Integrated Humanitarian Assistance Northeast Nigeria IHANN III to provide
aaute needs of internally displaced persons (IDPs) in Borno State through the provision of integrated health and nutrition, protection, and WASH programming.
FHI360’s Borno State Office is therefore seeking qualified and interested companies to submit proposals for provision of care hire and haulage services to support our operations in Bama, Banki, Damasak and Maiduguri and Ngala LGA of Borno state as detailed section B.
B. Scope Of Service
Lot 1: Embedded Car Hire Service
The successful vendor (s) will provide embedded car hire services to support staff movement in Dikwa, Bama, Banki, Damasak and Nga la LGA of Borno. The service provider is expected to provide the following services:
a. Provide 4x4Wheel Drive Sport Utility Vehicles (SUVs), 4x4Wheel Double Cabin Pickup and 14-Seater Bus/Van at each location on a Monthly basis. All vehicles must register with government license plate number
b. All vehicles must be always fuel by the service Provider during the month
c. All rented vehicles should have at minimum, a third-party insurance coverage.
d. Vehicles shall be parked at all times at FHI36’s premises No vehicles are parked at the driver’s residences.
e. The drivers should be appointed on long term contract basis and should receive their monthly salary along with benefits such as the social security, medical insurance plans.
f. All vehicles should be maintained and cleaned by the successful service provider on a regular basis.
g. All drivers should be monitored by the service provider for their driving behavior, speed acceleration, harsh braking, alcohol and drugs use, and criminal records. FHI360 does not appoint drivers with criminal records nor alcohol and drug use.
h. All drivers will be required to complete on a daily basis the vehicle’s logbook which includes the destination, the date, the name of the driver, the car plate number, the start, and end time per trip, the overtime hours if applicable, and
the mileage.
i. All drivers are expected to maintain good personal hygiene and proper dressing.
Lot 1: Embedded Car Hire Service
The successful vendor (s) will provide embedded car hire services to support staff movement in Dikwa, Bama, Banki, Damasak and Nga la LGA of Borno. The service provider is expected to provide the following services:
a. Provide 4x4Wheel Drive Sport Utility Vehicles (SUVs), 4x4Wheel Double Cabin Pickup and 14-Seater Bus/Van at each location on a Monthly basis. All vehicles must register with government license plate number
b. All vehicles must be always fuel by the service Provider during the month
c. All rented vehicles should have at minimum, a third-party insurance coverage.
d. Vehicles shall be parked at all times at FHI36’s premises No vehicles are parked at the driver’s residences.
e. The drivers should be appointed on long term contract basis and should receive their monthly salary along with benefits such as the social security, medical insurance plans.
f. All vehicles should be maintained and cleaned by the successful service provider on a regular basis.
g. All drivers should be monitored by the service provider for their driving behavior, speed acceleration, harsh braking, alcohol and drugs use, and criminal records. FHI360 does not appoint drivers with criminal records nor alcohol and drug use.
h. All drivers will be required to complete on a daily basis the vehicle’s logbook which includes the destination, the date, the name of the driver, the car plate number, the start, and end time per trip, the overtime hours if applicable, and
the mileage.
i. All drivers are expected to maintain good personal hygiene and proper dressing.
Lot 2: Provision of Haulage Service The successful vendor (s) will provide embedded car hire services to support staff movement Dikwa, Bama, Banki, Damasak and Ngala LGA of Borno. The service provider is expected to provide the following services:
a. Provide 4 Metric tons, 10 Metric tons truck and 30 Metric tons truck to transport relief materials from FHI360’s warehouse in Maiduguri to designated locations in Dikwa, Ngala, Damasak, Bama and Baki LGAs ON NEED BASIS. All vehicles must be registered with government license plate number
b. Successful Service Providers Shall provide Goods- in-Transit Insurance (GIT) with minimum sum assured value of 20 million Naira per trip per each vehicle
a. Provide 4 Metric tons, 10 Metric tons truck and 30 Metric tons truck to transport relief materials from FHI360’s warehouse in Maiduguri to designated locations in Dikwa, Ngala, Damasak, Bama and Baki LGAs ON NEED BASIS. All vehicles must be registered with government license plate number
b. Successful Service Providers Shall provide Goods- in-Transit Insurance (GIT) with minimum sum assured value of 20 million Naira per trip per each vehicle
C. Tender Requirement
Please read this section carefully and be sure that all requested information is included in your submission.
Evaluators will neither make assumptions nor draw inferences regarding missing or incomplete information.
The submission of incomplete information could result in the rejection of the proposal.
The minimum eligibility criteria to participate in the prequalification process shall be as underlisted and should be submitted along with the price quotation/financial proposal in a sealed envelope
The responding organization must:
i. Submit detailed Company Profile with registered address in Borno State, functional email, telephone numbers and point of contact for the organization. The profile will also contain copies of company registration with the Corporate Affairs Commission, including form CAC7 & CAC2 and any other business registration documents.
ii. Submit evidence of payment of tax for the last three years (Tax Clearance Certificate for 2017, 2018 & 2019)
iii. Have at least three (3) years’ experiences in providing similar services in Borno State.
iv. Recommendation Letter from at least one notable organization attesting to satisfactory performance in previous provision of related services
v. Provide list of references with contact telephone number(s) and email(s)
vi. Copy of valid Vehicle license, Road worthiness, Third Party insurance at the least (Lot 182) and GIT (Lot 2 only)
vii. Health and Safety policy insurance for staff
viii. Policy on Vehicle Maintenance
ix. List of vehicles in your fleet with registration number, model of vehicles supported by live pictures of each vehicle.
x. Financial proposal should follow the below format. Bidder’s are allowed to respond to any or bath Lot 1 and Lot 2.
Please read this section carefully and be sure that all requested information is included in your submission.
Evaluators will neither make assumptions nor draw inferences regarding missing or incomplete information.
The submission of incomplete information could result in the rejection of the proposal.
The minimum eligibility criteria to participate in the prequalification process shall be as underlisted and should be submitted along with the price quotation/financial proposal in a sealed envelope
The responding organization must:
i. Submit detailed Company Profile with registered address in Borno State, functional email, telephone numbers and point of contact for the organization. The profile will also contain copies of company registration with the Corporate Affairs Commission, including form CAC7 & CAC2 and any other business registration documents.
ii. Submit evidence of payment of tax for the last three years (Tax Clearance Certificate for 2017, 2018 & 2019)
iii. Have at least three (3) years’ experiences in providing similar services in Borno State.
iv. Recommendation Letter from at least one notable organization attesting to satisfactory performance in previous provision of related services
v. Provide list of references with contact telephone number(s) and email(s)
vi. Copy of valid Vehicle license, Road worthiness, Third Party insurance at the least (Lot 182) and GIT (Lot 2 only)
vii. Health and Safety policy insurance for staff
viii. Policy on Vehicle Maintenance
ix. List of vehicles in your fleet with registration number, model of vehicles supported by live pictures of each vehicle.
x. Financial proposal should follow the below format. Bidder’s are allowed to respond to any or bath Lot 1 and Lot 2.
Lot 1: Embedded Car Hire Service
Table 1:
| Vehicle | Location | Quantity Required | Daily Rate |
| 4X4 Wheel Drive Double Cabin Pickup | Banki | 2 | |
| 4X4 Wheel Drive Double Cabin Pickup | Bama | 2 | |
| 4X4 Wheel Drive Double Cabin Pickup | Damasak | 2 | |
| 4X4 Wheel Drive Double Cabin Pickup | Ngala | 2 | |
| 14-Seater Bus | Maiduguri | 1 |
Table 2:
| Vehicle | Location | Quantity Required | Daily Rate |
| 4X4 Wheel Drive Double Cabin Pickup | Banki | 1 | |
| 4X4 Wheel Drive Double Cabin Pickup | Bama | 1 | |
| 4X4 Wheel Drive Double Cabin Pickup | Damasak | 1 | |
| 4X4 Wheel Drive Double Cabin Pickup | Ngala | 1 |
Lot 2: Provision of Haulage Service
| Vehicle | Quantity required | Cost per trip from Maiduguri – | Cost per trip from Maiduguri – | Cost per trip from Maiduguri – | Cost per trip from Maiduguri – | Cost per trip from Maiduguri – |
| Banki | Bama | Damasak | Dikwa | Ngala | ||
| 4 Metric tons (Pickup 4x4WD) | 1 | |||||
| 15 Metric tons | 1 | |||||
| 30 Metric tons | 1 |
D. Evaluation Criteria: Full conformity to tender requirement above, Price Reasonableness and Quality of vehicle in the bidder’s fleet (the Procurement Committee shall visit the vendor’s location to verify the fleet).
E. Clarification and Submission of Proposal:
- Any clarification regarding this tender/RFP can be requested by writing to
IHANN_Procurement@ng.fhi360.org copying quotations.Nigeria@fhi360.org later than 4pm August 13, 2021 - Complete proposal MUST include all documents listed in 1 -10 above (Tender Requirement) in submitted in two separate envelopes, that is, documents 1-9 in one envelope while document 10 (financial proposal/quotation) in a separate envelope. Please note quotation(s) must be submitted with the bidding company letterhead signed by an authorized representative.
- The date of submission of proposal is on or before 5pm August 20, 2021. All envelopes should be labelled appropriately and addressed to:
The Procurement Committee,
FHI360 Borno state ofnce,
4, Hamman street, off Lagos Street,
Maiduguri, Bomo. (Closest Landmark, MTN Office Maiduguri)
FHI360 Borno state ofnce,
4, Hamman street, off Lagos Street,
Maiduguri, Bomo. (Closest Landmark, MTN Office Maiduguri)
Please note:
- Any proposal received by FHI360 after the deadline for submission stated herein shall be rejected and returned unopened to the bidder
- No proposal shall be modified after the deadline for submission of proposals. Facsimile (fax), e-mail documents or postmarked documents will not be accepted.
- Issuance of this RFP in no way constitutes a commitment by FHI360 to award a contract. FHI360 reserves the right to vary any part or this RF at the time or award if it becomes necessary.
- This procurement is funded by the U.S Agency for International Development (USAID) and is subject to the applicable Federal Acquisition Regulation (FAR).
- FHI360 is Value added tax (VAT) exempted, but charges Withholding Tax (WTH) in compliance with relevant Nigerian laws
