DEADLINE: 19TH AUGUST, 2021
ALLIANCE FOR A GREEN REVOLUTION IN AFRICA (AGRA)
REQUEST FOR QUOTATION
RFQ/104/COMMS/2021
SOLICITATION OF MEDIA MONITORING TOOL
Synopsis of the Request for Proposal
| Solicitation Reference No. | RFQ-104-COMMS-2021 |
| Title of Solicitation | Solicitation of Media Monitoring Tool |
| Issuing Office & Address | Alliance for a Green Revolution in Africa (AGRA)
Website: www.agra.org |
| Vendor Registration | Bidders are encouraged to register (if not already registered) as a vendor via the link provided below and provide the listed information in the submitted proposal:
https://ekjd.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000001758868 ·Consultants profile including list of similar assignments/services carried out, past and current clients ·Trading license or certificate of incorporation ·Copy of ID/Passport for Consultant/Director ·CV of the consultant/Director |
| Point of contact for clarifications, questions and ammendments | Procurement@agra.org |
| Email Address for submission of Proposals/ Quotes | Procurement@agra.org |
| Deadline for submission questions and clarifications | August 19, 2021 1200 hours, East African Time |
| Deadline for Answering questions and clarifications | August 20, 2021 1700 hours, East African Time |
| Deadline for Submission of Proposals | August 23, 2021 1700 hours, East African Time
Please include the subject line “RFQ-104-COMMS-2021” in the email |
| Procurement Method | Quality Based Selection (QBS) |
| Anticipated Award Type | Firm Fixed Price Purchase Order |
| Submission and Evaluation Criteria | Bidder must meet the following mandatory requirement:
Mandatory Eligibility Requirement
Evaluation Criteria:
1. Company profile…………………………………………………………………………………….10% 2. Experience in provision of similar services (Please provide names and contacts of at least 3 clients using the proposed tool …………………………………………..20% 3. Software specifications and requirements as per the table 1 below ……..50% 4. Demonstration of the software functionality ……………………………………..20% NB. Only the highest technically evaluated firm above 75% shall be invited for financial negotiations |
TERMS OF REFERENCE
MEDIA MONITORING TOOL
Background:
The Alliance for a Green Revolution in Africa (AGRA) is a not-for-profit organization formed in 2006. AGRA’s mission is to catalyze agricultural transformation in Africa through innovation-driven and sustainable, productivity increases and access to finance that improves the livelihoods of smallholder farmers.
AGRA would like to identify a vendor to provide a platform for media monitoring (Both online and traditional media), social media monitoring and analysis to measure the results and impact of AGRA’s media and social media communications efforts. The platform provided by the service provider shall have the following features as per table below:
Table 1
| No | Description |
| 1. | Provide a robust media monitoring service covering both legacy, online platforms, social media platforms across AGRA’s countries of operation and beyond. |
| 2. | Offer sustained monitoring of industry related content (In agriculture) emerging from partner organizations, individuals and government organizations and share insights of relevance to AGRA. |
| 3. | Provide daily, weekly, and on-demand alerts, and reports via interactive HTML format. |
| 4. | Administrator control- The dashboard should allow sufficient flexibility for the administrator to be able to delete, add and move articles around. |
| 5. | Provide analysis of the coverage to move beyond number of articles and mentions and instead offer intelligence and nuanced understanding of the actual impact of the media and social media coverage with data such as social amplification needs, trends, audience preferences, popularity of media outlet/journalists and website referral traffic. |
| 6. | Train the account managers in using the media monitoring system and the relevant search techniques for content. |
| 7. | Provide three user accounts with customizable dashboard with unlimited key words for news and social media searches. |
Technical proposal
(a) Names and Contacts of at least 3 clients using the proposed tool.
(b) Company profile and certifications
(c) Software specifications and requirements as per the table above
(d) Product brochure
Financial proposal:
(a) Annual Subscription cost.
(b) Onboarding cost – Installation and training cost.
(c) Price must be quoted in US Dollars (USD)
(d) Financial proposal shall be valid for a period of 90 days from the date of bid closure.
(e) Financial proposal shall be sent as a separate attachment and MUST be password protected.
Submission of Quotations
(1) The quotations shall be submitted to procurement@agra.org by the deadline indicated in the synopsis.
(2) The quotation should not exceed 10MB; and
(3) The quotation shall be password protected. The password shall be requested after the deadline for submission of proposals.
Other Conditions are as follows:
(1) PRICES to be quoted in USD inclusive of all applicable taxes.
(2) PAYMENT for your invoice will be made 100% against delivery documents.
(3) VALIDITY of your quotation should be for a period of 60 days from the date of your quotation.
Further information can be obtained by writing to: procurement@agra.org
Please confirm by email the receipt of this invitation and whether you will submit your price quotations.
Sincerely,
Procurement
AGRA
[1] AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.
[2] Companies will be required to do a presentation of the software capabilities
