DEADLINE: 14TH SEPTEMBER, 2021
UNIVERSITY OF ABUJA
P. M. B 117, ABUJA, FCT, NIGERIA
INVITATION TO TENDER FOR SUPPLY OF DRUGS ON RETAINERSHIP FOR ONE YEAR
(1) INTRODUCTION
The University is Abuja, in furtherance of its desire to provide adequate healthcare services to its students, staff and community wishes to invite reputable drug companies to tender for the provision of drugs to its health centre on Retainership basis for one year. The goal of this is to ensure that Drugs requested for from the supplier are available to the University Health Centres at the right time, in the right quantity with good shelf life and potency in the course of the Retainership period.
In view of the importance of the provision of safe, potent and timely delivery of these drugs on the health and safety of its community, the University places great consideration on the capacity of the participating firms to deliver during the course of the Retainership period.
(2) ELIGIBILITY REQUIREMENTS
All interested providers are expected to submit copies of the following mandatory pre-qualification documents:
(i) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(ii) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December 2021;
(iii) Evidence of Pension Clearance Certificate-valid till 31st December 2021 (applicable- where number of staff is at least 15);
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2021 (applicable where number of staff is at least 5 or at least N50m turnover);
(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2021;
(vi) Evidence of Registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP.
(vii) A sworn affidavit disclosing whether or not any officer of the relevant committees of the University of Abuja or the Bureau of Public Procurement is a present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented are true and correct in all particulars
(viii) Copy of Company’s Accounts for the immediate past three (3) years (2018, 2019, and 2020) duly stamped by certified auditors.
(ix) Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the project when needed.
(x) A Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project including copies of their Academic/Professional qualifications;
(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards/job completion certificates. Only drug/medical consumables supply jobs shall be considered.
(xii) Evidence of Company’s current registration with NAFDAC or the Pharmaceutical Council of Nigeria.
(xiii) All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letter-head paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and email address. The Letterhead paper must bear the names and nationalities of the Directors of the Company at the bottom of the page. The covering/forwarding letter must be duly signed by the authorized Officer of the Firm.
Please note that the University- reserves the right to verify the evidences submitted.
(3) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Documents (SBD) from the Procurement Office Annex, Room C127, First Floor Central Administration, Main Campus Abuja on the evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the University of Abuja’s Remita Account in any Commercial Bank in Nigeria.
(4) SUBMISSION OF TENDER DOCUMENTS
Bidders are to submit completed bids for the project in two (2) hard copies each of the Technical and Financial Bids packaged separately in sealed envelopes and clearly marked “Technical Bid” and “Financial Bid” as appropriate. The reverse side of the envelopes should bear the project name, and address of the bidder. Thereafter, the two sealed envelopes are to be placed together in a bigger envelope, sealed and addressed to The Vice-Chancellor, University of Abuja, Abuja. The envelopes are to be marked boldly and clearly at the top left corner “Bid for Supply of Drugs on Retainership for One Year”.
The envelopes are to be deposited in the Tender Box labelled “B” located at the reception hall of the University’s Senate Building, Main Campus, Airport Road not later than 12:00 noon on Tuesday, 14 September 2021. Bidders should ensure that their submission(s) are appropriately logged and signed and that they obtain Bid Submission Receipt(s) at the Venue. The University of Abuja shall not be held liable for misplaced or wrongly submitted bids. Wrongly labelled or submitted bids shall be rejected.
(5) OPENING OF TECHNICAL BIDS
Only the technical bids shall be opened immediately after the deadline for submission at 12:00noon on Tuesday, 14 September 2021 in the reception hall of the Senate Building, University Main Campus, Airport Road, Abuja. For further enquirie, please contact the Procurement Unit on procurement@uniabuja.edu.ng
(6) IMPORTANT NOTES
(i) Bids must be in English Language and signed by an official authorised by the Bidder;
(ii) Bidders should note that time is of the essence in the execution of these projects;
(iii) Bids submitted after the deadline for submission shall be returned unopened;
(iv) All costs shall be borne by the bidders.
(v) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private-sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
(vi) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
(vii) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened.
(viii) The University is not bound to prequalify any bidder and reserves the right to annul the process at any time without incurring liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED
MAI. YAHYA MOHAMMED
REGISTRAR
