DEADLINE: 30TH SEPTEMBER, 2021
ECOWAS CENTRE FOR RENEWABLE ENERGY AND ENERGY EFFICIENCY (ECREE)
REQUEST FOR PROPOSAL FOR FEASIBILITY STUDY ON BUSINESS OPPORTUNITIES FOR WOMEN IN A CHANGING ENERGY VALUE CHAIN IN WEST AFRICA
Dear Consultant,
LETTER OF INVITATION (LOI)
(1) INTRODUCTION
(1.1) You are hereby invited to submit a technical and financial proposal for consulting services required for the Assignment named in the attached LOI Data Sheet (referred to as “Data Sheet”). Your proposal could form the basis for future negotiations and ultimately a contract between your firm and the ECOWAS CENTRE FOR RENEWABLE ENERGY AND ENERGY EFFICIENCY named hereinafter “ECREEE”.
(1.2) A brief description of the Assignment and its objectives are given in the Data Sheet.
(1.3) The Assignment shall be implemented in accordance with the phasing indicated in the Data Sheet. When the Assignment includes several phases, continuation of services for the next phase shall be subject to satisfactory performance of the previous phase, as determined by ECREEE.
(1.4) To obtain first-hand information on the Assignment, you are encouraged to contact ECREEE before submitting a proposal and attend a pre-proposal conference if specified in the Data Sheet. Your representative shall meet (electronically or in-person) the officials named in the Data Sheet. For in-person visits, please ensure that these officials are advised of the visit in adequate time to allow them to make appropriate arrangements. You must fully inform yourself of local conditions and take them into account in preparing your proposal.
(1.5) ECREEE shall provide the inputs specified in the Data Sheet.
(1.6) Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit to ECREEE, are not reimbursable as a direct cost of the Assignment; and (ii) ECREEE is not bound to accept any of the proposals submitted.
(1.7) We wish to remind you that in order to avoid conflicts of interest, (i) any firm providing goods, works, or services with which you are affiliated or associated is not eligible to participate in bidding for any goods, works, or services (other than the Services and any continuation thereof) resulting from or associated with the project of which this Assignment forms a part; and (ii) any previous or ongoing participation in relation with the project by your firm, its professional staff, its affiliates or associates under a contract with ECREEE may result in rejection of your proposal. You should clarify your situation in that respect with ECREEE before preparing the proposal.
(2) DOCUMENTS
(2.1) To prepare a proposal, please use the attached Documents listed in the Data Sheet.
(2.2) Consultants requiring a clarification of the Documents must notify ECREEE, in writing, not later than ten (10) days before the proposal submission date. Any request for clarification shall be sent in writing to the ECREEE officials’ email addresses indicated in the Data Sheet. ECREEE shall respond in writing to such requests, and copies of the response shall be sent to all invited Consultants.
(2.3) At any time before the submission of proposals, ECREEE may, for any reason, whether at its own initiative or in response to a clarification requested by an invited consulting firm, modify the Documents by amendment. The amendment shall be sent in writing to all invited consulting firms and will be binding on them. ECREEE may at its discretion extend the deadline for the submission of proposals.
(3) PREPARATION OF PROPOSAL
(3.1) You are requested to submit a technical and a financial proposal. Your proposal shall be written in English.
TECHNICAL PROPOSAL
(3.2) In preparing the technical proposal, you are expected to examine all terms and instructions included in the Documents. Failure to provide all requested information shall be at your own risk and may result in rejection of your proposal.
(3.3) During preparation of the technical proposal, you must give particular attention to the following:
(ii) Subcontracting part of the Assignment to regional consultants is considered desirable. However, subcontracting costs may not exceed 25 percent of the total proposed contract price. Sub-consultants shall satisfy the conditions of eligibility required by ECREEE.
(iii) The estimated number of key professional staff-months required for the Assignment is stated in the Data Sheet. Your proposal should be based on a number of key professional staff-months substantially in accordance with the above number.
(iv) The majority of the key professional staff proposed shall be permanent employees of the firm, unless otherwise indicated in the Data Sheet.
(v) Proposed staff must have experience outside their own country, preferably under conditions similar to those prevailing in the country of the Assignment.
(vi) No alternative to key professional staff may be proposed, and only one curriculum vitae (CV) may be submitted for each position.
(vii) Study reports must be in the Language(s) specified in the Data Sheet. Working knowledge of the other language by the firm’s personnel is recommended.
3.4 Your technical proposal shall provide the following and any additional information, using the formats attached in Appendix 1:
(i) A brief description of the Consultant’s organization and an outline of recent experience on assignments of a similar nature. For each assignment, the outline should indicate, inter alia, the profiles of the staff provided, duration, contract amount and firm involvement.
(ii) Any comments or suggestions on the TOR, and a description of the methodology (work plan) that the Consultants propose to execute the services, illustrated with bar charts of activities and graphics of the Critical Path Method (CPM) or Program Evaluation Review Technique (PERT) type, if appropriate.
(iii) The composition of the proposed staff team, the tasks which would be assigned to each, and their timing.
(iv) CVs recently signed by the proposed key professional staff or an authorized manager in the home office. Key information should include number of years with the firm, and degree of responsibility held in various assignments during the last ten (10) years.
(v) Estimates of the total time effort (person x months) to be provided to carry out the Assignment, supported by bar chart diagrams showing the time proposed (person x months) for each professional staff member.
(vi) The Consultant’s comments, if any, on the data, services and facilities to be provided by ECREEE and indicated in the TOR.
(vii) If the Data Sheet specifies training as a major component of the Assignment, a detailed description of the proposed methodology, staffing, budget and monitoring.
(3.5) The technical proposal shall not include any financial information.
FINANCIAL PROPOSAL
(3.6) The financial proposal should list the costs associated with the Assignment. These normally cover remuneration for staff (foreign and local, in the field and at headquarters), subsistence (per diem, housing), transportation (international and local, for mobilization and demobilization), services and equipment (vehicles, office equipment, furniture and supplies), printing of documents, surveys. These costs should be broken into foreign and local costs. Your financial proposal should be prepared using the formats attached in Appendix 2.
(3.7) The financial proposal shall take into account the tax liability and cost of insurances specified in the Data Sheet.
(3.8) Costs should be expressed in US Dollars (US$).
(4) SUBMISSION OF PROPOSAL
(4.1) Proposals, both technical and financial, should be submitted by email ONLY to study-businessopp@ecreee.org clearly indicating in the subject: « FEASIBILITY STUDY ON BUSINESS OPPORTUNITIES FOR WOMEN IN A CHANGING ENERGY VALUE CHAIN IN WEST AFRICA».
- For additional information or request for clarification, please contact ECREEE through the following E-mail MMaduekwe@ecreee.org
- THE DEADLINE FOR SUBMISSION OF PROPOSALS IS THE 30 SEPTEMBER 2021, 23H00 UTC-1.
- Proposals should not be submitted on ZIP format or exceed 10MB (total attachment per email).
