University Of Abuja (UNIABUJA)- Invitation To Pre-Qualify And Tender For Supply (7 Lots)

DEADLINE: 25^TH NOVEMBER, 2021
UNIVERSITY OF ABUJA
THE U OF A OF NIGERIA, THE UNIVERSITY FOR NATIONAL UNITY
(OFFICE OF THE VICE CHANCELLOR)
P.M.B 117, ABUJA- NIGERIA
INVITATION TO PRE-QUALIFY AND TENDER FOR SUPPLY

(1) INTRODUCTION
The University of Abuja is a fast-growing University with expanding academic programmes and activities. In furtherance of its desire to provide adequate service to its community, the University wishes to procure goods for its general administration.

In addition, the University also wishes to prequalify contractors for planned routine maintenance works scheduled during the session holidays when students would have vacated campus.

Therefore, Category One is for Invitation to Tender where Bidders are expected to obtain Bid documents. Category Two is Invitation for Prequalification where Bidders are to submit Prequalification Documents only for now:

CATEGORY A: Procurement of Goods -INVITATION TO TENDER

CATEGORY B: PROCUREMENT OF WORKS (PLANNED ROUTINE MAINTENANCE)

INVITATION TO PREQUALIFY     

(2) ELIGIBILITY REQUIREMENT’S
All interested Bidders are expected to submit copies of the following pre-qualification documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2021;

(c) Evidence of Pension Clearance Certificate valid till 31^st December, 2021 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31^st December, 2021 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31^st December, 2021;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP.

(g) Copy of Certified Audited company Accounts for the immediate past three (3) years (2018,2019, and 2020) duly stamped by certified auditors.

(h) Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed.

(i) A Sworn Affidavit disclosing whether or not any officer of the relevant committees of the University of Abuja or the Bureau of Public Procurement is a present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented are true and correct in all particulars.

(j) A copy of Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project including copies of Academic/Professional Certificates.

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last three (3) years including letters of awards/job completion certificates. Only jobs similar to the ones advertised shall be considered.

(l) For the Procurement of Vehicles: Bidders must be listed in the Automotive Council of Nigeria Lists of Local Vehicle Manufacturers or their Authorized Dealers. Authorized Dealers must only submit bids for vehicles covered by their current Dealership License. In addition, Bidders must show evidence of operating a full-fledged workshop in Abuja.

(m) For the supply of Generating Sets, Bidders must show current evidence of Authorized Dealership/Representatives of Generating Set Manufacturers.

(n) For the Procurement of Consumables for Production of ID Cards, Bidders must show evidence of Authorized Dealership or Manufacturer’s Representatives of ID Card Machine manufacturers.

(o) All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letter head paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and email address. The Letterhead paper must bear the names and nationalities of the Directors of the Company at the bottom of the page. The covering/forwarding letter must be duly signed by the authorized Officer of the firm.

Please note that the University reserves the right to verify the evidences submitted.

(3.0) COLLECTION OF TENDER DOCUMENTS (CATEGORY A)
Bidders interested in are to collect the Standard Bidding Documents (SBD) from the Procurement Office Annex, Room C127, First Floor Central Administration, Main Campus of the University on the evidence of payment of a non-refundable fee of N10, 000. The payment should be made into the University of Abuja’s Remita Account in any reputable commercial Bank in Nigeria.

(4.0) SUBMISSION OF TENDER DOCUMENTS
(i) Bidders are to submit completed bids for the project in two (2) hard copies each of the Technical and Financial Bids packaged separately in sealed envelopes and clearly marked “Technical Bid” and “Financial Bid” as appropriate. The reverse side of the envelopes should have the project name and address of the bidder. Thereafter, the two sealed envelopes are to be placed together in a bigger envelope, sealed and addressed to The Vice Chancellor, University of Abuja, Abuja. The envelopes are to be marked boldly and clearly at the top left corner “Bid for Supply of” specifying the project and Lot Number.

(ii) Bidders Interested in the Procurement of Works (B) are to submit Prequalification Documents only as outlined in 2.0 (Eligibility Requirements) above. The Prequalification Documents are to be submitted in two (2) hard copies in a sealed envelope and clearly marked “Prequalification Documents. The reverse side of the envelopes should have the project name, and address of the bidder. Thereafter, the sealed envelopes are to be addressed to The Vice Chancellor, University of Abuja, Abuja.

(iii) All envelopes are to be deposited in the Tender Box labelled “B” located at the reception hall of the University Senate Building, Main Campus, Airport Road not later than 12:00 noon Thursday, 25 November, 2021. Bidders should ensure that their submission(s) is (are) appropriately logged and signed and that they obtain Bid Submission Receipt(s) at the Venue. The University of Abuja shall not be held liable for misplaced or Venue. The University of Abuja shall not be held liable for misplaced or wrongly submitted bids. Wrongly labelled or submitted bids shall be rejected.

(5.0) OPENING OF TECHNICAL BIDS
The Technical bids shall be publicly opened immediately after the deadline for submission at 12:00 noon Thursday, 25 November 2021 in the reception hall of the Senate Building, University Main Campus, Airport Road, Abuja. For further enquiries, please contact the Procurement Unit on procurement@uniabuja.edu.ng

(6.0) IMPORTANT NOTES
(i) Bids must be in English Language and signed by an official authorized by the Bidder.

(ii) Bidders should note that time is of the essence in the execution of these projects.

(iii) Bids submitted after the deadline for submission shall be returned unopened.

(iv) All costs shall be borne by the bidders.

(v) Bidders should NOT participate in more than two projects.

(vi) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(vii) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(viii)  Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.

(ix) Category B: Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents

(x) The University is not bound to pre-qualify any bidder and reserves the right to annul the process at any time without incurring liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
MAL YAHAYA MOHAMMED
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