DEADLINE: 8TH DECEMBER, 2021
JHPIEGO CORPORATION
REQUEST FOR QUOTATION (RFQ) FOR HOTEL, EVENT CENTRE AND CATERING SERVICES

BACKGROUND.
Jhpiego Corporation, an affiliate of John Hopkins University, is an international non-profit, non-governmental organization that works to improve the health of
women and families throughout the world. Jhpiego Nigeria and its project sites seek hospitality service relationships with its pre-qualified vendors and any other reputable and interested hotel and conference/event services providers in Ebonyi State.

Vendors should provide most competitive fixed rates for their services that will be valid for the next 12 months from date of submission. Vendors are encouraged to read the entire document to ensure that they have a clear understanding of Jhpiego requirements before submitting a bid

1.1 DESCRIPTION OF SERVICE:
LOT 1-HOTEL SERVICES

  • Room rates (Bed and breakfast only)
  • Standard Tea break
  • Buffet Lunch
  • Plated Lunch/Meal
  • Packed lunch
  • Meeting/Conference hall rate (Please quote for different hall capacities)
  • Service charge (Please indicate clearly what this percentage covers)
  • List all other amenities as regards the hotel and facilities available for staff use.

LOT 2-EVENT CENTRE

  • Availability of very large halls or tents (the types with reinforcements and break out rooms).
  • Public Address system

LOT 3-CATERING SERVICES

  • Packed lunch
  • Buffet
  • Tea Break

2.1. QUOTATION SHOULD INCLUDE THE FOLLOWING;

  • Proof or license to offer required services as given by the responsible regulatory body (if applicable).
  • Quote must be valid for the minimum of 12 months.
  • The quotation should be enclosed in a plain sealed envelope, with the item being quoted for written boldly on the right hand side of the envelope.
  • Payment terms if different (preferably Net 30).

3.1. ELIGIBILITY
All applicants should provide the following if you have NOT provided these before;

  • Certificate of registration/incorporation, memorandum and articles of association and valid Tax Identification Number (TIN).
  • Vendor must be a licensed/authorized vendor for services to be rendered (please provide supporting documentation).
  • Company profile (briefly reflecting the core competencies, key management personnel and clearly stating the physical verifiable office address, mobile number and e-mail address).
  • Minimum of three (3) reputable references active within the last three years’ form clients/organizations
  • Note that applicable government taxes will be deducted prior to making payments for services provided.

4.1 DELIVERY ADDRESS
All bids should be addressed and sent to:

The Procurement Committee
Plot 971, Reuben Okoya Crescent,
Off Okonjo lweala Road, Wuye
Abuja.

5.1 COMMUNICATION:
Please send all enquiries via e-mail to nigeriabidqueries@jhpiego.org

6.1 CLOSING DATE
The closing date for the submission of bids is at 4pm WAT on 8th December, 2021

PLEASE NOTE: NO PHONE CALLS OR PERSONAL EMAIL ENQUIRIES.
USE ONLY THE EMAIL ID PROVIDED IN 6.1

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